DESERT COOLER
Bharat Heavy Electricals Limited (bhel)
BHOPAL, MADHYA PRADESH
Posted:
26 February 2026
Closed:
19 March 2026
GEM
GEM
Indian Army Desert Cooler Tender West Delhi 110008 - BIS Licence, ISI/Type Test Certificates 2026
Bid Publish Date
11-Jul-2026, 11:52 am
Bid End Date
21-Jul-2026, 12:00 pm
Location
Progress
Issue11-Jul-2026, 11:52 am
AwardPending
Quantity
14
Bid Type
Two Packet Bid
Key Highlights
- • Bidders must achieve a GEM rating 4.5 or higher
- • Mandatory BIS licence and type test certificates with bid and delivery
- • Material test certificate to accompany delivery for Buyer’s lab verification
- • Scope is strictly supply of goods (no installation)
- • 25% quantity variation allowed during contract with contracted rates
- • OEM warranty certificates required at delivery; after-sales service centers across India
- • Non-judicial stamp black-list declaration required
- • Delivery extensions calculated as (increase in quantity / original quantity) × original delivery period, minimum 30 days
Categories
2
Tender Overview
The Indian Army, Department of Military Affairs, seeks the supply of desert cooling units for deployment at a West Delhi, Delhi 110008 location. The procurement scope is limited to the supply of goods with no installation included, and 1-year warranty from final acceptance. The contract includes an option clause allowing up to 25% quantity variation during execution at contracted rates, with delivery timelines linked to the original delivery period and extended periods. A minimum GEM rating of 4.5 is required for bidders, and suppliers must provide essential compliance and financial documentation to participate. The tender emphasizes quality verification via a buyer-lab material test and mandates submission of BIS licences and type-test certificates at bid and delivery. Unique aspects include the need for OEM service connectivity and post-sale support presence in India.
Technical Specifications & Requirements
- Product category: Desert cooler (desert cooling units) to be supplied as goods only.
- Certificates required: BIS licence, type test certificates, approval certificates; material test certificate to accompany delivery; OEM warranties with certificates.
- Quality: Buyer’s lab test results will determine acceptance; supplier must ensure unit meets specified standards and provide service centers across consignee locations.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; BOM to include model numbers and performance ratings.
- Warranty: 1 year from final acceptance or after installation/commissioning, whichever applicable.
Terms, Conditions & Eligibility
- Delivery terms allow a 25% quantity variation during contract and extended delivery as per formula; minimum extension safeguard of 30 days.
- EMD/guarantee details not explicitly stated; bidders must comply with GEM rating of 4.5 and produce a black-list declaration on a non-judicial stamp.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; upload BIS/type-test approvals; OEM authorizations as required.
- Warranty and after-sales: OEM warranty at delivery; establish service centers in India with installation/commissioning/training capabilities; provide service center details with bid.
- Evaluation: material test results to be primary acceptance criterion; non-submission of required certificates may lead to rejection.
Key Specifications
-
- Product: Desert cooler (desert cooling unit) – supply of goods only
-
- Standards/Certifications: BIS licence, type test certificate, other approvals as per product spec
-
- Quality verification: Material Test Certificate to be submitted with supply; buyer lab to determine acceptance
-
- Warranty: 1 year from final acceptance or post-installation testing; OEM warranty certificates required
-
- Service presence: Established service centers in India for installation, commissioning, training, and maintenance
-
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; BIS/type-test certificates; OEM authorizations
-
- Delivery terms: Option to increase quantity by up to 25%; delivery period adjustments based on formula
Terms & Conditions
-
Quantitative flexibility: Up to 25% quantity variation during and after contract
-
Mandatory BIS/type-test certifications and material test certificate with delivery
-
1-year warranty and Indian service network requirements
Important Clauses
Payment Terms
Not explicitly stated; bidders must align with standard government payment terms and ensure compliance with OEM warranty and service commitments
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended periods may be triggered by option clause with minimum 30 days extension
Penalties/Liquidated Damages
Not specified; typical procurement would apply LD for late delivery; verify in bid document and ATC
Bidder Eligibility
-
Must hold GEM rating 4.5 or higher
-
Provide BIS licence and type test certificates
-
Demonstrate ability to supply desert cooler goods with OEM warranty and Indian service network
-
Submit PAN, GSTIN, cancelled cheque and EFT mandate
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Desert Cooler
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
South West delhi
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | South West delhi | South West delhi | - | - | 14 | 15 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9592946.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
PAN Card copy
2
GST Registration certificate copy
3
Cancelled cheque copy
4
EFT Mandate certificate (bank-certified)
5
BIS licence copy
6
Type test certificate
7
Approval certificates as prescribed in bid/spec
8
OEM authorization (if applicable)
9
Blacklist declaration on non-judicial stamp
10
Proof of 4.5 GEM rating (if applicable)
11
Material Test Certificate to accompany delivery
12
Proof of installation/commissioning capability or service network in India
Frequently Asked Questions
Key insights about DELHI tender market
How to bid on the desert cooler tender in West Delhi for Indian Army 2026?
Bidders must meet the GEM rating 4.5, submit PAN, GSTIN, cancelled cheque, EFT mandate, and upload BIS licence plus type test certificates. Provide Material Test Certificate with delivery, and confirm OEM warranty coverage. Ensure you can supply goods only and meet the 1-year warranty requirement.
What documents are required for the desert cooler tender submission in Delhi?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, BIS licence, type test certificate, material test certificate, and OEM authorizations if applicable. Also include blacklisted declaration on non-judicial stamp and evidence of GEM rating.
What are the technical specifications for desert cooler supply in this tender?
No specific performance specs are published; the tender mandates supply of desert cooler goods with 1-year OEM warranty, material test certificate, and BIS/type-test certificates. Ensure units are compliant with product spec and accepted by the Buyer’s lab testing process.
When is the delivery window and quantity variation allowed for this procurement?
Delivery period starts from the last date of the original delivery order; quantity may be increased up to 25% during or after contract at the same contracted rates; minimum extension term is 30 days unless the original period exceeds that, in which case the original applies.
What warranties and after-sales service are required for desert cooler bid in Delhi?
A 1-year warranty from final acceptance or after installation is required; OEM warranty certificates must be provided at delivery; establish service centers in India with installation, commissioning, training, and maintenance capabilities; upload service-center details with bid.
Which standards/certifications will govern the acceptance of desert cooler goods?
Bidders must supply BIS licence and type test certificates; additional approvals may be specified in the product specification; material test results will determine acceptance in the Buyer’s Lab.
What is the scope of supply for the desert cooler tender in West Delhi?
Scope is strictly supply of goods for desert cooler units; no on-site installation or commissioning is explicitly mentioned as part of the scope; however, ensure capable installation/commissioning support and service network in India if required by the contract.
What is the bidding requirement regarding blacklisting for this procurement?
Bidders must enclose a blacklist declaration on a non-judicial stamp paper as part of mandatory terms; confirmation of not having been blacklisted is required for bid validity.
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Documents 3
GeM-Bidding-9592946.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS