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Western Coalfields Limited PPE & Safety Equipment Tender 2025 at Coal India Limited - 12 Month Warranty ISI/AAA-TRTL Standards

Bid Publish Date

20-Oct-2025, 4:07 pm

Bid End Date

12-Nov-2025, 11:00 am

EMD

₹912

Value

₹25,16,662

Location

CHANDRAPUR , MAHARASHTRA

Latest Corrigendum Available

Progress

Issue20-Oct-2025, 4:07 pm
Corrigendum05-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

22260

Category

Fluorescent Jacket Cross Strip

Bid Type

Two Packet Bid

Key Highlights

  • • Broad PPE catalogue: EAR PLUGS to safety goggles, high-visibility jackets, welding gear, and firefighting items
  • • Estimated contract value: ₹2,516,662; EMD: ₹912; 5% security deposit
  • • Delivery window: 10-15 days post-award; option clause allows ±25% quantity adjustment
  • • Warranty: 12 months from use or 18 months from receipt; comprehensive manufacturer warranty
  • • ATC: No-deviation posture; delivery schedule and extension calculations defined
  • • GeM-based security deposit and bank-guarantee options; digital payment readiness
  • • No explicit itemized technical specs in data; procurement favors vendors with diverse PPE stock
  • • BOQ lists 50 items; exact SKUs not disclosed

Categories 29

GOGGLES STRIP SKILLED MANPOWER BUCKET CABINET LIFE JACKET SEARCH LIGHT AND TORCH SAFETY APPARELS TRAFFIC BARRIER HYDRAULIC SHOVEL WEARING PIECE SKILLED PERSONNEL WATERSPORTS EQUIPMENTS BOOM BARRIER RING EAR PLUGS PLASTIC SAFETY GOGGLE WATER SAFETY BARRICADES BOX PERSONAL PROTECTIVE FIRST AID BOX ELECTRIC ROPE SHOVEL LIFE RING LIME PAPER AND PRINTING SERVICES LIFE BUOY LOADER

Tender Overview

Organization: Western Coalfields Limited (Coal India Limited) seeks supply of PPE and safety equipment, including EAR PLUGS, DUST MASKS, SAFETY BELT, GOGGLES SAFETY, WELDER APRONS, gloves, footwear, FIRST AID items, and related safety goods. Estimated value: ₹2,516,662 with EMD of ₹912. Quantity and exact BOQ items total 50 SKUs; delivery scope is not itemized. Location and start/end dates are not specified in the data. The tender emphasizes broad safety category coverage for field operations and maintenance work. A key differentiator is the expansive, multi-item safety catalog within a single procurement event, potentially favoring vendors with wide PPE inventories.

Technical Specifications & Requirements

  • Delivery schedule: 10-15 days from contract issue; earlier delivery acceptable.
  • Warranty: 12 months from use or 18 months from receipt/acceptance, whichever is earlier.
  • Security Deposit: 5% of total landed value to be deposited via RTGS/NEFT/e-BG or bank guarantee within 15 days of award.
  • Option clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extended delivery time calculated as (additional quantity/original quantity) × original delivery period with minimum 30 days.
  • Tax treatment: Total landed value excludes ITC; deposit calculated on that basis.
  • Guarantee/ warranty coverage: Comprehensive manufacturer warranty for design, quality, workmanship.
  • ATC clarity: Terms require adherence to the option and delivery conditions; specific item-level standards are not enumerated in the provided data.

Terms, Conditions & Eligibility

  • EMD: ₹912 (as specified) and related payment/guarantee terms in the GeM framework.
  • Payment terms: Not explicitly stated; supplier must align with standard GeM/contract terms and the 5% security deposit.
  • Delivery: Within 10-15 days of contract; earlier delivery welcome.
  • Warranty/Penalty: 12 months from use or 18 months from receipt; vendor to remedy defects at own cost.
  • Documentation: Bid must declare no deviations; provide OEM authorizations and technical compliance where applicable.
  • The terms emphasize no deviation from bid terms, and require performance within the optioned quantities and delivery windows.

Key Specifications

  • 50-item PPE safety catalog including EAR PLUGS, DUST MASKS, SAFETY BELT, GOGGLES, WELDER APRON, WELDER LEATHER HAND GLOVES, WELDER GOGGLES, WELDING SHOES (No6-No10 leather welders), FIRST AID POUCH/BOX/CABINET, FIREFIGHTING BUCKET, Paints, Brushes, Thinner, Lime/Stone Dust, Road safety items, Lifesaving gear, 11kV/33kV/66kV rubber insulated gloves

  • Delivery lead time: 10-15 days; earlier possible

  • Warranty: 12 months from use or 18 months from receipt

  • Security deposit: 5% of total landed value; paid within 15 days of award

  • Option clause: ±25% quantity with extended delivery time formula

Terms & Conditions

  • EMD of ₹912 and 5% security deposit required with bid

  • Delivery within 10-15 days; option to adjust quantity by ±25%

  • 12-month warranty from use or 18 months from receipt; no-deviation bid

  • Identify OEM authorizations and ensure ISI/ISO where applicable

Important Clauses

Payment Terms

EMD verified; 5% security deposit to be deposited within 15 days of award; payment terms aligned to GeM/contract norms

Delivery Schedule

Delivery to commence within 10-15 days of contract; option quantity adjustments may extend delivery per formula

Penalties/Liquidated Damages

Not explicitly enumerated; standard GeM penalties may apply for delayed delivery or non-conformance

Bidder Eligibility

  • Proven experience supplying PPE and safety equipment to government or large-scale industrial buyers

  • Financial capability to support 5% security deposit and EMD payment

  • Compliance with warranty, OEM authorization, and no-deviation declarations

Documents 5

GeM-Bidding-8494711.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 50 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 EAR PLUGS EAR PLUGS 583 nos ujawal.rane 15
2 DUST MASKS DUST MASKS 2,950 nos ujawal.rane 15
3 SAFETY BELT SAFETY BELT 68 nos ujawal.rane 15
4 GOGGLES SAFETY GOGGLES SAFETY 620 nos ujawal.rane 15
5 MANILA ROPE MANILA ROPE 4,402 nos ujawal.rane 15
6 WELDER APRON WELDER APRON 58 nos ujawal.rane 15
7 WELDER LEATHER HAND GLOVES WELDER LEATHER HAND GLOVES 103 nos ujawal.rane 15
8 WELDER GOGGLES WELDER GOGGLES 82 nos ujawal.rane 15
9 SHOES NO6 LTHR F WELDER SHOES NO6 LTHR F WELDER 13 pair ujawal.rane 15
10 SHOES NO7 LTHR F WELDER SHOES NO7 LTHR F WELDER 22 pair ujawal.rane 15
11 SHOES NO8 LTHR F WELDER SHOES NO8 LTHR F WELDER 37 pair ujawal.rane 15
12 SHOES NO9 LTHR F WELDER SHOES NO9 LTHR F WELDER 27 pair ujawal.rane 15
13 SHOES NO10 LTHR F WELDER SHOES NO10 LTHR F WELDER 5 pair ujawal.rane 15
14 FLASHBACK ARRESTER FLASHBACK ARRESTER 14 nos ujawal.rane 15
15 HAND GLOVES 11KV RUBBER INSULATED IS HAND GLOVES 11KV RUBBER INSULATED IS 104 pair ujawal.rane 15
16 HAND GLOVES 33KV RUBBER INSULATED IS HAND GLOVES 33KV RUBBER INSULATED IS 79 pair ujawal.rane 15
17 HAND GLOVES 66KV RUBBER INSULATED IS HAND GLOVES 66KV RUBBER INSULATED IS 20 pair ujawal.rane 15
18 HOSE FIRE CNVS 63MM HOSE FIRE CNVS 63MM 12 nos ujawal.rane 15
19 First aid pouch First aid pouch 490 nos ujawal.rane 15
20 First aid box First aid box 137 nos ujawal.rane 15
21 First aid cabinet First aid cabinet 21 nos ujawal.rane 15
22 BUCKET FRE FIGHTING 9L BUCKET FRE FIGHTING 9L 194 nos ujawal.rane 15
23 Paint White Paint White 160 ltr ujawal.rane 15
24 Paint Black Paint Black 135 ltr ujawal.rane 15
25 Paint Red Paint Red 130 ltr ujawal.rane 15
26 Paint Yellow Paint Yellow 235 ltr ujawal.rane 15
27 Paint Blue Paint Blue 215 ltr ujawal.rane 15
28 Paint Green Paint Green 175 ltr ujawal.rane 15
29 Smoke Grey Paint Smoke Grey Paint 40 ltr ujawal.rane 15
30 Brush 1 inch Brush 1 inch 63 nos ujawal.rane 15
31 Brush 2 inch Brush 2 inch 63 nos ujawal.rane 15
32 Brush 3 inch Brush 3 inch 63 nos ujawal.rane 15
33 Thinner Thinner 710 ltr ujawal.rane 15
34 Lime Powder Lime Powder 389 bag ujawal.rane 15
35 Stone Dust Stone Dust 165 bag ujawal.rane 15
36 Flasher Blinking light Flasher Blinking light 35 nos ujawal.rane 15
37 Convex mirror for road blind turnings Convex mirror for road blind turnings 52 nos ujawal.rane 15
38 Lifebuoy ring Lifebuoy ring 35 nos ujawal.rane 15
39 Fluorescent Jacket Cross Strip Fluorescent Jacket Cross Strip 4,020 nos ujawal.rane 15
40 Life Jacket Life Jacket 55 nos ujawal.rane 15
41 Rassi Lifeline Rassi Lifeline 2,550 nos ujawal.rane 15
42 Torch rechargeable Torch rechargeable 725 nos ujawal.rane 15
43 Radium strips red Radium strips red 34 nos ujawal.rane 15
44 Radium strips yellow Radium strips yellow 32 nos ujawal.rane 15
45 Radium strips green Radium strips green 26 nos ujawal.rane 15
46 Folding Strecher Folding Strecher 37 nos ujawal.rane 15
47 SDL Hand Gloves SDL Hand Gloves 15 pair ujawal.rane 15
48 Road Warning Plastic Danger Strip Road Warning Plastic Danger Strip 2,000 nos ujawal.rane 15
49 Red Safety Barricades 29Inch Height Traffic Red Safety Barricades 29Inch Height Traffic 48 nos ujawal.rane 15
50 Barrier Traffic Cones Barrier Traffic Cones 12 nos ujawal.rane 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar PPE/safety equipment supply

4

Financial statements (last 2-3 years)

5

EMD submission proof (₹912) and payment method

6

Technical bid documents and OEM authorizations (if applicable)

7

Warranty/guarantee documents from manufacturer

8

No-deviation declaration statement

Corrigendum Updates

1 Update
#1

Update

05-Nov-2025

Extended Deadline

12-Nov-2025, 11:00 am

Opening Date

12-Nov-2025, 11:30 am

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for safety equipment tender in not specified location 2025

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹912, and OEM authorizations. Ensure compliance with warranty terms (12 months from use, 18 months from receipt) and deposit 5% of landed value. Delivery within 10-15 days and adherence to no-deviation clause are mandatory.

What documents are required for PPE procurement bid in 2025

Required documents include GST certificate, PAN, 2-3 years financials, manufacturer warranty terms, OEM authorization (if not in-house), experience certificates for similar PPE supply, and proof of EMD submission. All documents must support bid eligibility and delivery capability.

What are the key delivery terms for safety equipment supply

Delivery must occur within 10-15 days from contract issue, with earlier delivery acceptable. An option allows ±25% quantity changes, and the extended delivery time uses a defined formula with minimum 30 days. Higher volumes may adjust timeline accordingly.

What warranty is required for PPE procurement contract 2025

A manufacturer’s comprehensive warranty is required for 12 months from use or 18 months from receipt/acceptance, whichever is earlier. Defective portions must be repaired or replaced at no extra cost to the purchaser, per contract terms.

What are the EMD and security deposit details

EMD amount specified as ₹912. Additionally, a security deposit of 5% of the total landed value is required within 15 days of award, via RTGS/NEFT/e-BG or bank guarantee, excluding ITC considerations.

What standards or certifications are sought for PPE

Data lists PPE categories but does not enumerate item-level standards. Bidders should provide OEM certifications and ensure compliance with general safety equipment standards; ISI/ISO references may apply depending on item, and must be supported by manufacturer documentation.

How is quantity flexibility handled in this tender

The purchaser may increase or decrease quantity by up to 25% of bid/contract quantity. Delivery time adjusts using a formula based on extra quantity, with a minimum extension of 30 days, and an original delivery period baseline.