Kerala Postal Circle Department Of Posts Thrissur Security Equipment Tender 2026 with 25% quantity option, 3 years govt supply experience

Tender Overview

Organization: Kerala Postal Circle Department Of Posts. Location: Thrissur, Kerala. Procurement object: security equipment (7-item BOQ comprising N/A entries with unspecified quantities). Estimated value and EMD are not disclosed. Tender includes an option clause allowing ±25% quantity variation and a delivery-time extension formula. Unique element: requirement to obtain Detailed Design Drawings approval within 5 days of award, with subsequent modifications communicated within 5 days. Emphasis on ongoing alignment with approved drawings and timelines, and GST considerations handled at actual rates. This tender targets suppliers with proven government-grade manufacturing and supply experience, capable of rapid drawing approvals and scalable quantities, in a Kerala government procurement context. The order may be adjusted during execution, subject to contract terms, enhancing predictability for compliant bidders. The absence of specific item descriptions signals a need to closely monitor subsequent specifications and drawings.

Technical Specifications & Requirements

• Option clause permits delivery quantity adjustments: up to 25% during placement and in-currency at contracted rates.
• Delivery period: calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; extended delivery period possible within contract limits.
• Design drawings: bid winner must submit Detailed Design Drawings within 5 days of award; buyer approval or modification list within 5 days.
• No LD if buyer delays in drawing approval; delivery timeline is adjusted accordingly.
• Experience requirement: bidder or OEM must have at least 3 years of regular manufacturing/supply to Central/State Govt/PSU.
• Product life: offered items must have at least 3 years residual market life; not end-of-life per OEM.
• GST: bidder to determine applicable GST; reimbursement as actuals or applicable rates, whichever is lower, within quoted GST %.
• OBLIGATIONS: Detailed Design Drawings, non-obsolescence, and compliance with government procurement norms.

Terms, Conditions & Eligibility

• Financial standing: bidder must affirm no liquidation or bankruptcy; submit an undertaking.
• Obsolescence clause: products must not be end-of-life within 3 years by OEM.
• GST compliance: bidder bears GST responsibility; reimbursement aligned with actuals or lower applicable rate.
• Experience proof: evidence of 3 years govt/PSU supply of same/similar category products; contracts for each year to be submitted.
• Delivery readiness: readiness to start after drawings approval; adherence to option-quantity and delivery timelines.
• Legal/financial health: ban on bidders under liquidation or receivership; required to disclose status.
• The tender emphasizes compliance with Buyer’s terms and timely performance, with emphasis on design approvals and non-obsolescence.