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Indian Army Department of Military Affairs Stationery & Office Supplies Tender Leh Jammu & Kashmir 2026 - 27 Item List, GST, 25% Option

Bid Publish Date

22-Feb-2026, 7:46 pm

Bid End Date

04-Mar-2026, 8:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue22-Feb-2026, 7:46 pm
AwardPending
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Quantity

1758

Category

V7 Pen Blue

Bid Type

Two Packet Bid

Categories 9

BITUMINOUS MATERIAL DISTRIBUTOR CUTTER COPIER PAPER BINDER CLIP PEN SUPPLY OF SYNTHETIC FABRIC BLADE BACKHOE FILTER RETAINERS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a comprehensive stationery and office supplies package located in Leh, Jammu & Kashmir (postal code 194101). The procurement covers 27 items across categories such as Cutter Blades (Big, Large, Small), assorted Pens (V5 Red/Blue, V7 Green/Blue), Sketch Pens (Red/Green), Paper variants (A4, FS, Photo Paper 180 GSM), pins, clips (Binder Clips 19/25/32 mm), U Clips, Whitener, Glue Stick, Pencil, Sharpener, Eraser, and Paper Pins. The exact total quantity and estimated value are not specified, but bidders should prepare for bulk-natured delivery and multi-line pricing. A key differentiator is the option clause allowing up to a 25% increase/decrease in order quantity at contracted rates, with delivery timing recalculated from the last delivery period. GST considerations are bidder-determined with reimbursement as per actuals or applicable rates, whichever is lower. Unique context: government supply contract for defense logistics in high-altitude deployment.

Technical Specifications & Requirements

  • No explicit product specifications are provided in the tender text.
  • Items include ** Cutter Blades (Big / Large / Small )**, V5 Pens (Red & Blue), V7 Pens (Green & Blue), Sketch Pens (Red & Green), A4 Paper, Photo Paper 180 GSM, Binder Clips 19/25/32 mm, U Clips, Whitener, Glue Stick, Pencil, Sharpener, Eraser, Paper Pins.
  • 27 total items in the BOQ; no measured quantities disclosed.
  • No performance metrics, material standards, or OEM brand requirements are stated; bidders should seek clarification if needed.
  • GST handling is on bidders; stringent requirement to confirm rates, with reimbursement capped by actuals or statutory rates.
  • Generic lifecycle note: bids must avoid obsolete products with minimum 2 years residual market life per buyer guidance.

Terms, Conditions & Eligibility

  • Option Clause permits quantity adjustments up to 25% during contracting and currency; delivery extension follows a formula based on original vs increased quantities, with a minimum of 30 days.
  • Bidder must confirm financial standing (not under liquidation or bankruptcy) via an uploaded undertaking.
  • Products offered must not be end-of-life before a 2-year residual market life; confirm OEM support.
  • GST alignment is bidder-driven; reimbursement aligns with actuals or prevailing rates, capped to the quoted GST percentage.

Key Specifications

  • 27 item BOQ including Cutter Blades, V5/V7 pens, Sketch Pens, various Paper types, Binder Clips, U Clips, Whitener, Glue Stick, Pencil, Sharpener, Eraser, Paper A4/FS/180 GSM Photo Paper, Paper Pins

  • No explicit quantity, dimension, or performance spec available in tender

  • No brand/OEM requirements detailed; seek clarification if needed

  • GST handling by bidder; reimbursement as actuals or prevailing rates, whichever lower

  • Option clause allows up to 25% quantity variation at contracted rates

Terms & Conditions

  • Option Clause allows ±25% quantity variation during contract term with recalculated delivery timelines

  • Bidder must demonstrate financial stability and not be in liquidation or bankruptcy

  • Items must have at least 2 years residual market life and must not be end-of-life per OEM guidance

Important Clauses

Payment Terms

GST will be reimbursed at actuals or applicable rates (whichever is lower) and is the bidder's responsibility to determine; no firm GST rate guaranteed by buyer.

Delivery Schedule

Delivery period linked to last order date; if option clause exercised, additional time calculated as ( Increased quantity ÷ Original quantity ) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified in the tender text; bidders should seek clarification on LD terms during clarification stage.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Proven experience in supplying stationery/office consumables to government/defense sectors

  • Financial capacity to handle bulk procurement and bid security as per purchaser requirements

Documents 4

GeM-Bidding-9027821.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 27 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Cutter Blade Big Cutter Blade Big 240 pieces 27mech 20
2 Cutter Blade Large Cutter Blade Large 51 pieces 27mech 20
3 Cutter Small Cutter Small 18 pieces 27mech 20
4 Carbon Paper Carbon Paper 10 pkt 27mech 20
5 V5 Pen Red V5 Pen Red 10 pieces 27mech 20
6 V5 Pen blue V5 Pen blue 70 pieces 27mech 20
7 V7 Pen Green V7 Pen Green 10 pieces 27mech 20
8 V7 Pen Blue V7 Pen Blue 145 pieces 27mech 20
9 Sketch Pen Red Sketch Pen Red 20 pieces 27mech 20
10 Sketch Pen Green Sketch Pen Green 45 pieces 27mech 20
11 Paper Pin Paper Pin 30 pkt 27mech 20
12 Thumb Pin Steel Thumb Pin Steel 3 pkt 27mech 20
13 Tag Small Tag Small 50 pkt 27mech 20
14 Tag Large Tag Large 3 pkt 27mech 20
15 Whitener Whitener 53 pieces 27mech 20
16 Glue Stick Glue Stick 45 pieces 27mech 20
17 Fevicol Fevicol 59 pieces 27mech 20
18 Pencil Pencil 60 pkt 27mech 20
19 Sharpener Sharpener 60 pieces 27mech 20
20 Eraser Eraser 150 pieces 27mech 20
21 Paper A4 Paper A4 270 ream 27mech 20
22 Paper FS Paper FS 76 ream 27mech 20
23 Photo Paper 180 GSM Photo Paper 180 GSM 3 pkt 27mech 20
24 Binder Clip 19 mm Binder Clip 19 mm 95 box 27mech 20
25 Binder Clip 25 mm Binder Clip 25 mm 86 box 27mech 20
26 Binder Clip 32 mm Binder Clip 32 mm 71 box 27mech 20
27 U Clip U Clip 25 box 27mech 20

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar stationery/office supplies supply

4

Financial statements (audited where applicable)

5

Bid security/EMD documents as applicable

6

Technical bid documents showing product compliance for listed items

7

OEM authorization or reseller certificate for brand-specific items

8

Undertakings for non-liquidity and non-bankruptcy status

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid in the Indian Army stationery tender in Leh?

Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as applicable. Ensure OEM authorizations for branded items, and provide technical bids detailing compliance with the listed 27 items. The tender includes an option to adjust quantities by up to 25% during the contract, with delivery recalculations.

What documents are required for the Leh Army stationery bid 2026?

Required documents include GST certificate, PAN, company financials, experience certificates for similar supply, EMD document, OEM authorizations, and technical bid detailing item-wise compliance for Cutter Blades, Pens, Paper, Clips, and Pins.

What are the key technical specifications for the 27 items?

The tender lists item categories (blades, pens, sketch pens, various papers, binder clips, U clips, pins, glue, erasers, pencils, sharpeners) but no explicit dimensions or performance metrics are provided; bidders must rely on OEM standards and provide compliant substitutes where necessary.

What is the delivery expectation for the Leh procurement?

Delivery period is linked to the last delivery order date; if quantities are increased by up to 25%, the extended period is recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What documents prove eligibility and financial stability for Army bids?

Submit undertaking confirming no liquidation or bankruptcy, audited financial statements, and evidence of turnover capacity; include experience certificates showing prior government or defense-related supply experience.

How does GST reimbursement work for this Army tender in Leh?

GST will be reimbursed at actuals or applicable rates whichever is lower, and the bidder bears responsibility to determine correct GST; the buyer reserves no liability beyond the stated reimbursement approach.

Are there brand or OEM requirements for the listed items?

The tender text does not specify mandatory brands; however, OEM authorizations may be required for branded items; bidders should provide OEM/authorized distributor certificates as part of the technical bid.

What happens if quantities are increased under the option clause?

Up to 25% more quantity can be ordered at contracted rates; additional delivery time is calculated by the stated formula, ensuring minimum extension of 30 days from the extended delivery period.

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