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Indian Army Stationery Tender Lucknow Uttar Pradesh 2026 - 25% Quantity Option Clause & GST/PAN Requirements

Bid Publish Date

25-Feb-2026, 2:17 pm

Bid End Date

07-Mar-2026, 3:00 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

Issue25-Feb-2026, 2:17 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2390

Category

Ball Pen Reynold Blue

Bid Type

Two Packet Bid

Key Highlights

  • • Clear 25% quantity option to adjust orders during contract execution
  • • Explicit local vendor preference policy
  • • Documentation chain: PAN, GST, cancelled cheque, EFT mandate required
  • • OEM turnover requirement tied to highest bid value in bunch bids
  • • No explicit safety or quality standards published in current data
  • • Delivery period linked to last delivery order date with formula for extension
  • • BOQ comprises 45 stationery items spanning pens, envelopes, papers, and office supplies
  • • Turnover criteria referenced but numeric thresholds not disclosed in available data

Categories 16

RULERS COPIER PAPER BALL PEN PAPER MATERIALS ALPHABET STAMPS BACKHOE FILTER RETAINERS ELECTRON TUBE MARKING TOOLS CUTTER ENVELOPE PEN STAPLER BLADE PLASTIC PRINTING AND WRITING PAPER

Tender Overview

Organization: Indian Army, Department of Military Affairs, executing a stationery procurement in Lucknow, Uttar Pradesh 226001. 45 items in the BOQ include pens, envelopes, paper, markers, staplers, and related office supplies. No unit-wise quantities or estimated value disclosed. A flexible quantity clause allows a 25% increase/decrease at contract award and during currency at contracted rates, with delivery timing linked to the last delivery order date. Local vendor preference indicated. Bidders must considerPAN, GSTIN and EFT mandate submission as part of bid compliance. The procurement aims to standardize basic office stationery across Army units in Lucknow.

Technical Specifications & Requirements

  • BOQ lists 45 stationery items (e.g., ball pens Reynold, Uniball pens, envelopes in multiple sizes, paper, glue sticks, markers, highlighters, stamp ink, staplers, scales, sticky notes, file covers, tag, tape, etc.).
  • No product-level technical specifications or IS/ISO standards are specified in the available data.
  • The only explicit contractual trigger is the option clause allowing up to 25% variation in quantity with a defined formula for extended delivery periods.
  • Organization emphasizes vendor documentation (PAN, GST, cancelled cheque, EFT mandate) as part of bid submission.
  • Turnover criteria reference required financial evidence but no numeric thresholds are provided in the supplied data.

Terms, Conditions & Eligibility

  • EMD amount: not disclosed in the provided data.
  • Delivery terms: 25% quantity variation allowed; delivery period mechanics defined by last delivery order date and extended period formula.
  • Documents to submit: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank.
  • Turnover criteria: minimum average annual turnover over the last three years, as per bid document (exact value not provided); audited balances or CA certificate acceptable.
  • OEM turnover rule: if multiple OEMs, the primary product OEM (highest bid value) must meet turnover criteria.
  • Local preference: explicit preference for local vendors.

Key Specifications

  • BOQ comprises 45 stationery items

  • Examples: Ball Pen Reynold varieties, Pilot Pen V 5/7, Uniball series, envelopes (various sizes), A4/FS paper, staplers, glue sticks, stamps ink, file covers, tape, highlighters, markers

  • No explicit technical standards or performance specs published

  • EMD is not disclosed in the available data

  • Delivery terms include up to 25% quantity variation during contract period

Terms & Conditions

  • Unit price and exact quantities are to be determined within the 25% variation window

  • Submit PAN, GST, EFT mandate, and bank details with bid

  • Turnover criteria require last three years' financials or CA certificate

Important Clauses

Payment Terms

Not explicitly stated in available data; payment terms to be defined in contract terms after bid award

Delivery Schedule

Delivery period calculated from date of last delivery order; option to extend delivery time with a formula and minimum 30 days

Penalties/Liquidated Damages

Not disclosed in provided data

Bidder Eligibility

  • Must meet turnover criteria as per bid document (three-year avg.)

  • OEM turnover compliance for primary product if multiple OEMs bid

  • Local vendor preference eligibility

Documents 4

GeM-Bidding-9042597.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 45 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ball Pen Reynold Blue Ball Pen Reynold Blue 20 pkt arjunm.gz9 15
2 Ball Pen Reynold Black Ball Pen Reynold Black 5 pkt arjunm.gz9 15
3 Ball Pen Reynold red Ball Pen Reynold red 5 pkt arjunm.gz9 15
4 Blade for Paper Cutter Blade for Paper Cutter 10 nos arjunm.gz9 15
5 Bond Paper for ACR Bond Paper for ACR 8 rim arjunm.gz9 15
6 Colour Flag Medium Colour Flag Medium 60 pkt arjunm.gz9 15
7 Colour Flag Small Colour Flag Small 40 pkt arjunm.gz9 15
8 CD Marker Black CD Marker Black 5 pkt arjunm.gz9 15
9 Do Envelope Do Envelope 270 nos arjunm.gz9 15
10 Envelope Brown Small Envelope Brown Small 25 bundle arjunm.gz9 15
11 Envelope Brown Med Envelope Brown Med 25 bundle arjunm.gz9 15
12 Envelope Yellow A4 Envelope Yellow A4 10 bundle arjunm.gz9 15
13 Envelope Yellow FS Envelope Yellow FS 16 bundle arjunm.gz9 15
14 Eraser Eraser 10 box arjunm.gz9 15
15 Fevicol Fevicol 15 btl arjunm.gz9 15
16 File Cover All Colours Printed File Cover All Colours Printed 800 nos arjunm.gz9 15
17 File Cover White File Cover White 250 nos arjunm.gz9 15
18 Glue Stick 20gm Glue Stick 20gm 4 box arjunm.gz9 15
19 Ink for Stamp Pad Ink for Stamp Pad 15 nos arjunm.gz9 15
20 Pilot Pen V 5 Blue Pilot Pen V 5 Blue 5 box arjunm.gz9 15
21 Pilot Pen V 5 Red Pilot Pen V 5 Red 2 box arjunm.gz9 15
22 Pilot Pen V 7 Black Pilot Pen V 7 Black 2 box arjunm.gz9 15
23 Pilot Pen V 7 Blue Pilot Pen V 7 Blue 10 box arjunm.gz9 15
24 Pen Uniball Air Micro Blue Pen Uniball Air Micro Blue 30 nos arjunm.gz9 15
25 Pen Uniball Gel Impact Blue Pen Uniball Gel Impact Blue 4 box arjunm.gz9 15
26 Paper A4 Size Paper A4 Size 190 rim arjunm.gz9 15
27 Paper FS Size Paper FS Size 60 rim arjunm.gz9 15
28 Photo Paper Photo Paper 10 pkt arjunm.gz9 15
29 Pencil Pencil 40 pkt arjunm.gz9 15
30 Register 400 Pages Register 400 Pages 80 nos arjunm.gz9 15
31 Register 200 Pages Register 200 Pages 40 nos arjunm.gz9 15
32 Stapler Large Stapler Large 8 nos arjunm.gz9 15
33 Stapler Small Stapler Small 10 nos arjunm.gz9 15
34 Stapler Pin Small Stapler Pin Small 100 pkt arjunm.gz9 15
35 Stamp Pad Stamp Pad 10 nos arjunm.gz9 15
36 Scale Large Steel Scale Large Steel 20 nos arjunm.gz9 15
37 Sticky Note Pad Large Size Sticky Note Pad Large Size 20 nos arjunm.gz9 15
38 Sticky Note Pad Med Size Sticky Note Pad Med Size 20 nos arjunm.gz9 15
39 Incoming Outgoing Dak Register Incoming Outgoing Dak Register 6 nos arjunm.gz9 15
40 Permanent Marker Bold Permanent Marker Bold 5 pkt arjunm.gz9 15
41 Transparent Tape 2 Inch Transparent Tape 2 Inch 15 bundle arjunm.gz9 15
42 Tag Green Large Tag Green Large 60 bundle arjunm.gz9 15
43 U Clip Plastic Quoted U Clip Plastic Quoted 30 pkt arjunm.gz9 15
44 Highlighter Pen Highlighter Pen 15 pkt arjunm.gz9 15
45 Whitener Whitener 5 pkt arjunm.gz9 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 years

6

OEM authorization (if bidding on behalf of OEM)

7

Bid document as required by tender (Technical & Price bids)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for the stationery tender in Lucknow with Indian Army?

Bidders should ensure submission of PAN, GSTIN, cancelled cheque, and EFT mandate. Provide turnover evidence for the last three financial years and OEM turnover where applicable. The 25% quantity option must be considered, with delivery terms calculated from the last delivery order date and extended period formula.

What documents are required for Indian Army stationery procurement in Lucknow?

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. Also attach audited balance sheets or CA certificate for last three years' turnover and OEM authorizations if bidding as an OEM supplier. Include bid compliance and technical bid as required.

What is the scope of the 25% quantity variation clause in this tender?

The purchaser may increase or decrease order quantity up to 25% of bid quantity at contract, and during currency up to 25% at contracted rates. Delivery time extends from the last delivery order date with a minimum of 30 days, and extended periods depend on the formula.

What are the key BOQ items mentioned for this Lucknow tender?

The BOQ comprises 45 stationery items including ball pens Reynold, Pilot and Uniball pens, various envelopes, A4/FS paper, file covers, glue sticks, stamps ink, staplers, scales, sticky notes, and related office supplies; no numeric item-wise quantities published in the data.

What turnover evidence is required for bidders and OEMs in this procurement?

Provide certified audited balance sheets or CA/Cost Accountant certificate indicating the three-year average turnover ending 31st March of the previous year. If the bidder or OEM is <3 years old, use turnover for completed years post-incorporation.

Are there any explicit safety or quality standards for stationery in this tender?

No explicit standards (IS/ISO) are published in the available data. Bidders should anticipate standard procurement practices and provide standard compliance documents as per the tender terms, while awaiting further specification from the procuring authority.

Where is the tender for Indian Army stationery procurement located?

The procurement is for Lucknow, Uttar Pradesh 226001, under the Department of Military Affairs in the Indian Army, with local vendor preference noted in the terms.

What is the payment and delivery framework for this stationery contract?

Specific payment terms are not disclosed in the data; delivery timing hinges on the last order date, with a mandatory minimum extension of 30 days if the option clause is exercised.

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