Directorate Of Employment & Training Gujarat tentage and theatre services tender 2026 Gujarat
Bid Publish Date
25-Sep-2026, 6:04 pm
Bid End Date
16-Oct-2026, 5:00 pm
Value
₹4,98,000
Location
Progress
Key Highlights
- • Contract can vary up to 25% in quantity or duration (pre/post award) with consent
- • Lumpsum-based service contract covering tentage, flooring, lighting, AC, décor, furniture & equipment rentals
- • Delivery/installation scope across multiple Gujarat locations: Gandhinagar, Mansa, Kalol, Dehgam, Pethapur
- • Dedicated toll-free service support and escalation matrix required
- • Office of service provider must be located in the consignee state (Gujarat) with documentary evidence
- • Sub-contracting allowed only with buyer’s written consent; joint liability remains with seller
Tender Overview
Directorate Of Employment & Training (Gujarat Labour and Employment Department) seeks a tentage and related services supplier on a lumpsum basis for event-related infrastructure including floorings, lighting, air conditioning, tent rentals, theme-based installation, decoration, furniture & equipment rentals, climate control, power supply, logistics, delivery, and maintenance. Estimated value is ₹4,98,000.00 with potential scope variation up to 25%. Delivery/installation addresses span multiple Gujarat locations (Gandhinagar, Mansa, Kalol, Dehgam, Pethapur); the award includes service support obligations and an escalation framework. The contract emphasizes supplier presence in the consignee state and clear liability for performance. Unique aspects include dedicated service support lines, BOM/ATC attachments, and conditional sub-contract policy. This tender targets vendors capable of turnkey event infra under government procurement norms.
Technical Specifications & Requirements
- No itemized BOQ exists; procurement covers tentage, floorings, lighting, AC, décor, furniture, equipment rentals, and related climate control and power supply services.
- Lump-sum contracting model with potential 25% scope variation; delivery/installation at listed Gujarat addresses.
- Service provider must maintain a dedicated toll-free support channel and provide an escalation matrix with contact numbers.
- Office presence in the state of consignee is mandatory; documentary evidence required. Certificates/credentials must be uploaded as part of bid compliance.
- EMD amount not disclosed; bidders should prepare standard bid security per ATC terms.
Terms & Eligibility
- 25% quantity or duration variation allowed pre- and post-contract; consent required for value changes in lumpsum services.
- Bidder must demonstrate financial stability; no liquidation or bankruptcy; submission of an undertaking.
- No subcontracting without prior written consent; ultimate liability remains with the principal bidder.
- Service support infrastructure: dedicated toll-free line; local service office in Gujarat; escalation matrix for support.
- Upload of mandatory certificates and documents as per bid/ATC; non-submission risks rejection.
Key Specifications
-
Tentage, flooring, lighting, and AC rental services
-
Lumpsum contract with 25% scope variation
-
Delivery and installation at Gandhinagar, Mansa, Kalol, Dehgam, Pethapur
-
Dedicated toll-free service support number and escalation matrix required
-
Office presence in Gujarat with documentary evidence
Terms & Conditions
-
EMD amount: not disclosed in tender data; prepare per ATC
-
Delivery timeline: not explicitly stated; installation at specified addresses
-
Payment terms: not specified; follow ATC for milestones and invoicing
Important Clauses
Payment Terms
Not explicitly stated in data; follow Buyer ATC for milestone-based payments and any advance if specified in contract.
Delivery Schedule
Delivery and installation must occur at listed Gujarat locations; exact dates to be defined in contract.
Penalties/Liquidated Damages
Not specified; penalties, if any, will be as per ATC and contract clauses.
Bidder Eligibility
-
Presence of Gujarat-based service office or ability to establish within consignee state
-
Demonstrated experience with turnkey event infra setups (tentage, décor, lighting, HVAC, furniture)
-
Financial integrity with no liquidation or bankruptcy proceedings; undertaking required
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - Fair; Floorings, Lighting, Air Conditioning, Tent Rentals, Theme Based Installation, Decoration, Furniture & Equipment Rentals, Climate Control, Power Supply, Logistics & Delivery, Maintenance & Support, Safety Measure..
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Gandhinagar
Delivery Pincodes
382006
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Agravat Namrata Ramratandas | 382006,c-wing, 1st floor, Sahayog sankul building, Sector No-11, Gandhinagar | Gandhinagar | Gujarat | 382006 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9947873.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar event infra deployments
Financial statements demonstrating turnover and solvency
Bid security/EMD documentation (as applicable in ATC)
Technical bid documents demonstrating capability for tentage, flooring, lighting, AC, décor, and furniture rentals
OEM authorizations and service center proofs (where applicable)
Certificate of non-liquidation or non-bankruptcy undertaking
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for tentage and event infra tender in Gujarat 2026?
Bidders should submit GST, PAN, experience certificates, financials and EMD per ATC; provide OEM authorizations if applicable; demonstrate Gujarat presence; ensure compliance with 25% scope variation provision and upload escalation matrix and toll-free support details.
What documents are required for Gujarat tentage procurement bid 2026?
Required documents include GST certificate, PAN, financial statements, experience certificates for similar deployments, EMD documentation, technical bid demonstrating capability for tentage, flooring, lighting, AC, décor, office proof in Gujarat, and OEM authorizations where needed.
What are the delivery locations for the Gujarat tender 2026?
Delivery/installation must occur at Gandhinagar, Mansa, Kalol, Dehgam, Pethapur; bidder must provide documentary evidence of office presence in Gujarat and ensure on-site setup at these locations.
What is the scope variation allowed under this tender in Gujarat?
The buyer may increase contract scope or duration up to 25% either before or after contract issuance; increased value requires consent of the service provider and must be within lump-sum terms.
How will service support be structured for Gujarat event infra bidders?
Bidders must provide a dedicated toll-free service line and an escalation matrix with contact numbers; service office in Gujarat is mandatory with documentary evidence for ongoing post-implementation support.
What standards or certifications are expected for tentage suppliers in Gujarat?
While the tender data does not specify ISI or ISO for this contract, bidders should offer standard industry certifications as applicable and confirm ISI/IS standards compliance in their technical bid where relevant.
When is the bid submission deadline for Gujarat event infra tender 2026?
Exact submission deadlines are not provided in the data; bidders should monitor the tender portal for ATC updates and ensure timely submission of all mandatory certificates, EMD, and technical documents per the terms and conditions.
What are the key eligibility criteria for Gujarat tentage suppliers?
Key criteria include non-liquidity, no bankruptcy proceedings, ability to demonstrate Gujarat presence or establish local office, proven experience with turnkey event infra, and uploading all certificates and required documents as per ATC.