GEM

Indian Army Department of Military Affairs Gim Ball Pivot Pin etc Tender 2025 - 300000 Est. Value & Option Clause

Q: What terms govern quantity variation in the Army procurement?

The purchaser may vary quantity up to **±25%**, during contract and currency, with the extension time calculated by the stated formula; delivery begins from the last order date and follows the extended period rules.

Posted

24 Oct 2025, 11:26 am

Deadline

03 Nov 2025, 12:00 pm

Value

₹3,00,000

Location

HYDERABAD , TELANGANA

Progress

Issue24 Oct 2025, 11:26 am

AwardPending

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Quantity

Key Highlights

• Precise product names from the BOQ including gim ball pivot pin and windshield glass 5.76 thick certified
• Option clause enabling ±25% quantity variation with arithmetic delivery extension formula
• Delivery period defined from last date of original delivery order; minimum 30 days extension rule
• Estimated contract value fixed at ₹300,000 across 12 items
• No explicit specifications provided; opportunity to align with OEM standards and defense-grade components
• No upfront EMD value disclosed; bidders should verify EMD requirements in final tender terms
• OEM authorizations and technical compliance likely required without specified standards in provided data
• Warranty/AMC requirements not stated; bidders should seek clarification early

Categories 15

FLUID MECHANICS EQUIPMENT SLIDER VALVES BRAKE RESERVOIR VALVE HEAD LAMP WINDOW ALTERNATOR MAGNET VALVE COOLANT PNEUMATIC VALVES SYNCHRONOUS MOTORS BUSH SOLENOID VALVES WORM GEAR

Tender Overview

The procurement is issued by the Indian Army under the Department of Military Affairs for a bundle of automotive and precision components, including items such as Gim Ball Pivot Pin, Reservoir, Relay Head Lamp, Coolant Pump Assembly, Brake Manual Valve 961 702 000 0, Control Valve, Window Dropper, Wind Shield Glass 5.76 Thk E Certified, Transponder and RF Key, Alternator 12 V 55 AMP, and Assy Release Bearing 1.75 Dia. The estimated contract value is ₹300,000 with a total of 12 items in the BOQ, though item-wise quantities are not disclosed. The tender introduces an option clause allowing up to ±25% quantity variation at contracted rates, with delivery timelines evolving from the last date of the original delivery order. The location is not specified, but the buyer notes a formal procurement context under strategic military supply. This emphasizes compliance with military logistics and timely delivery. Bidders should prepare to manage potential quantity fluctuations and extended delivery windows while maintaining price stability.

Technical Specifications & Requirements

Product/service names as listed in the BOQ: Gim Ball Pivot Pin, Reservoir, Relay Head Lamp, Coolant Pump Assembly, Brake Manual Valve 961 702 000 0, Control Valve, Window Dropper, Wind Shield Glass 5.76 Thk E Certified, Transponder and RF Key, Alternator 12 V 55 AMP, Assy Release Bearing 1.75 Dia.
Estimated value: ₹300,000; 12 items in BOQ; exact unit quantities not disclosed.
No technical performance or standard specifications are stated; suppliers should reference standard automotive and defense-grade components and rely on OEM/IS/ISO compliance if required by future terms.
Delivery implications: option-based quantity increase/decrease up to 25%; delivery period begins after the last date of order, with additional time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Special clauses: Purchaser reserves expansion rights during contract currency; bidders must align with the option clause and ensure price integrity across variations.

Terms, Conditions & Eligibility

EMD: not disclosed in the available terms; bidders should expect standard EMD requirements as per department policy.
Delivery: delivery period begins from the last date of the original delivery order; extension logic applies for quantity changes under the option clause.
Payment terms: not specified; bidders should anticipate standard government payment terms (e.g., within 30 days after delivery/as per contract).
Documentation: typical requirements include GST, PAN, experience evidence, technical compliance, and OEM authorizations; exact list to be confirmed in final terms.
Acceptance: adherence to option clause, delivery schedules, and rate contract terms; failure to comply may trigger penalties per standard government provisions.
Warranty: not specified; suppliers should verify warranty/AMC expectations during bid clarification.
Penalties: not described; bidders should prepare for LDs aligned with government procurement norms.

Key Specifications

Product/service names from BOQ: Gim Ball Pivot Pin, Reservoir, Relay Head Lamp, Coolant Pump Assembly, Brake Manual Valve 961 702 000 0, Control Valve, Window Dropper, Wind Shield Glass 5.76 Thk E Certified, Transponder and RF Key, Alternator 12 V 55 AMP, Assy Release Bearing 1.75 Dia
Estimated contract value: ₹300,000
Total items: 12 in BOQ
Option clause allowing ±25% quantity variation during contract
Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Terms & Conditions

Delivery quantity may vary by ±25% at contract time and during currency
Delivery period extends from last order date with a minimum 30 days extension
Final EMD, GST, PAN, experience and OEM documents to be submitted per T&C

Important Clauses

Payment Terms

Payment terms are not explicitly stated; bidders should anticipate standard government terms (e.g., payment within 30 days after delivery) and verify in final terms.

Delivery Schedule

Delivery starts from the last date of the original delivery order; option-based quantity changes may extend delivery time using the specified formula with a minimum 30 days.

Penalties/Liquidated Damages

Not specified in available data; bidders must confirm LD provisions during clarification and align with government procurement norms.

Bidder Eligibility

Experience in supplying defense/automotive spare parts or military-grade components
Demonstrated financial capacity to handle ₹300,000 contract value
Valid GST registration and PAN with compliant tax filings

Bill of Quantities (BOQ) 12 Items

Item #	Title	Description	Quantity	Unit	Consignee	Delivery (Days)
1	Gim Ball Pivot Pin	Gim Ball Pivot Pin	5	nos	gurmit@844	10
2	Reservoir	Reservoir	4	nos	gurmit@844	10
3	Relay Head Lamp	Relay Head Lamp	1	nos	gurmit@844	10
4	Coolant Pump Assy	Coolant Pump Assy	2	nos	gurmit@844	10
5	Brake Manual Valve 961 702 000 0	Brake Manual Valve 961 702 000 0	1	nos	gurmit@844	10
6	Control Valve	Control Valve	3	nos	gurmit@844	10
7	Window Dropper	Window Dropper	2	nos	gurmit@844	10
8	Wind Shield Glass 5.76 Thk E Certified	Wind Shield Glass 5.76 Thk E Certified	1	nos	gurmit@844	10
9	Transponder and RF Key	Transponder and RF Key	1	nos	gurmit@844	10
10	Alternator 12 V 55 AMP	Alternator 12 V 55 AMP	1	nos	gurmit@844	10
11	Assy Release Bearing 1.75 Dia	Assy Release Bearing 1.75 Dia	1	nos	gurmit@844	10
12	CE Bush	CE Bush	3	nos	gurmit@844	10

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Required Documents

GST registration certificate (bidder must submit)

Permanent Account Number (PAN) card (bidder must submit)

Experience certificates for similar supply (defense/automotive components) (bidder must submit)

Audited financial statements or financial capability proof (bidder must submit)

EMD deposit proof as per final tender terms (bidder must submit)

Technical bid documents and proposed BOM for listed items (bidder must submit)

OEM authorization letters or dealership/distributor certificates (bidder must submit)

Any other required certifications stated in final T&C (bidder must submit)

Frequently Asked Questions

How to bid for the Indian Army tender in 2025 for auto parts?

Bidders should submit GST, PAN, experience certificates, financial statements, EMD proof, technical compliance documents, and OEM authorizations. Ensure items listed (Gim Ball Pivot Pin, Reservoir, Relay Head Lamp, etc.) align with the 12 BOQ entries and confirm the ₹300,000 estimated value. Clarify the option clause before submission.

What documents are required for Army auto parts procurement in 2025?

Submit GST registration, PAN, experience certificates for defense supply, audited financials, EMD proof, technical bid, OEM authorization, and any additional certifications noted in the final terms. Ensure the bidder qualifies under eligibility criteria and aligns with the specified items list.

What are the key specifications for the listed Army parts tender 2025?

No explicit performance specs are provided; suppliers should prepare to supply OEM-grade Gim Ball Pivot Pin, Reservoir, Relay Head Lamp, Coolant Pump Assembly, and other items per standard automotive/military norms. Ensure items meet OEM compatibility and standard dimensions as per final contract.

When is the delivery deadline for quantity variation under the Army contract?

Delivery timing follows the last date of the original delivery order; if quantity increases by up to 25%, compute extra time as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.

What is the EMD requirement for the Army spare parts tender 2025?

The available data does not specify an EMD amount; bidders should await the final terms to confirm the exact EMD value and mode (DD/online) as per standard government practice.

Which items are included in the Army 2025 BOQ for auto parts?

The BOQ lists 12 items including Gim Ball Pivot Pin, Reservoir, Relay Head Lamp, Coolant Pump Assembly, Brake Manual Valve 961 702 000 0, Control Valve, Window Dropper, Wind Shield Glass 5.76 Thk E Certified, Transponder and RF Key, Alternator 12 V 55 AMP, and Assy Release Bearing 1.75 Dia, though exact quantities are not disclosed.

What terms govern quantity variation in the Army procurement?

The purchaser may vary quantity up to ±25%, during contract and currency, with the extension time calculated by the stated formula; delivery begins from the last order date and follows the extended period rules.