GEM

Panchayats And Rural Housing Department Gujarat Signage Board (V4) Tender Surat Gujarat 2025

Bid Publish Date

21-Nov-2025, 1:55 pm

Bid End Date

06-Dec-2025, 4:00 pm

Location

SURAT , GUJARAT

Progress

Issue21-Nov-2025, 1:55 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Policy allows +/- 25% quantity variation during contract and currency; ensure capacity planning
  • • Must demonstrate non-liquidation status and provide a formal undertaking
  • • Scope requires training of operators and potential statutory clearances; include in bid
  • • Turnover criteria apply to both bidder and OEM with three-year lookback
  • • No BOQ items listed; bid must align with Signage Board (V4) category requirements
  • • Delivery timeline calculative method with minimum 30 days extension when options exercised
  • • OEM turnover requirement is critical for bunch bids with highest category product

Categories 1

SIGNAGE

Tender Overview

Panchayats And Rural Housing Department Gujarat invites bids for Signage Board (V4) (Q3) in Surat, Gujarat. The contract covers Supply, Installation, Testing, Commissioning of signage boards, plus training of operators and provision of statutory clearances if required. No BOQ items are listed; estimated value and EMD are not disclosed. The scope includes delivery under an option clause allowing up to 25% quantity variation and extended delivery based on a calculated formula. Bidder stability is assessed via turnover criteria and a non-liquidation requirement. This procurement targets local government signaling assets with potential for phased orders and supplier capability to scale within contract terms.

Technical Specifications & Requirements

  • Category: Signage Board (V4) (Q3)
  • Location: Surat, Gujarat 394101
  • Scope: Supply, Installation, Testing, Commissioning, and Operator Training; statutory clearances if any
  • Delivery/Quantity Flexibility: Up to 25% increase/decrease; delivery window adjustments using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
  • Experience/Finances: Bidder must show three-year turnover data; OEM turnover criteria also apply; non-liquidation status required
  • Documentation: Undertakings to confirm financial health and eligibility; auditable balance sheets or CA/Cost Accountant certificates
  • Remarks: No product specifications are listed; bidders must align with generic signage board standards and compliance as required by the buyer

Terms, Conditions & Eligibility

  • EMD/Financial Standing: Not disclosed in the summary; bidders must demonstrate financial stability and provide an undertaking of non-bankruptcy status
  • Turnover Criteria: Minimum average annual turnover over last three financial years; both bidder and OEM turnover criteria apply
  • Scope of Supply: Includes supply, installation, testing, commissioning, and operator training; statutory clearances if needed
  • Delivery Terms: Delivery period anchored to original order dates with option-driven extensions; period adjustments subject to minimum 30 days
  • Documentation: Audited Balance Sheets or CA/Cost Accountant certificates; applicable GST/PAN and prior project experience may be required
  • Compliance: Bidders must comply with the option clause and prove capability to scale quantities within contract terms

Key Specifications

  • Product: Signage Board (V4) category Q3

  • Quantity: Not disclosed; subject to 25% variation under option clause

  • Standards/Compliance: Not specified in tender data; bidders to align with generic signage board standards

  • Delivery: Origin-to-site delivery with potential schedule adjustments; minimum 30 days for extended period

  • Training: Operator training included; statutory clearances if required

  • OEM/Turnover: Minimum average annual turnover criteria for bidder and OEM over last 3 years

Terms & Conditions

  • Option Clause allows +/- 25% quantity variation during contract and extended delivery period

  • Bidder must provide non-liquidation undertaking and evidence of financial health

  • Scope includes supply, installation, testing, commissioning, and operator training with possible clearances

Important Clauses

Payment Terms

Not explicitly stated; bidders should anticipate standard Government terms including milestone payments aligned with delivery and commissioning

Delivery Schedule

Delivery starts from the last date of original delivery order; extended time calculated by formula with minimum 30 days

Penalties/Liquidated Damages

Not specified; bidders should assume standard LD provisions for delays as per government procurement norms

Bidder Eligibility

  • Non-liquidation status and no bankruptcy or court receivership

  • Three-year average turnover requirement for bidder

  • OEM turnover requirement and ability to supply Signage Board (V4) category items

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last three years or CA/Cost Accountant certificate of turnover

4

OEM authorization letter (if bidding on behalf of OEM)

5

Undertaking of non-liquidation status

6

Evidence of prior similar supply/installation experience

7

Any statutory clearances or certifications applicable to signage boards

8

Bid security or EMD document as applicable by the buyer

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for signage board tender in Surat Gujarat 2025

To bid, prepare GST, PAN, and turnover evidence for last three years, plus an Undertaking of non-liquidation. Include OEM authorization if applicable and training plan. Ensure compliance with option clause and provide installation and commissioning costs with delivery timelines.

What documents are required for Gujarat signage procurement bid 2025 Surat

Submit GST certificate, PAN, three-year turnover audited statements or CA certificate, non-liquidation undertaking, OEM authorization, experience certificates for similar projects, and any statutory clearances. Include bid security as applicable and training plan details.

What are the technical specs for Signage Board V4 Q3 tender Gujarat

No explicit device specs listed; bidders should propose standard warehouse signage boards meeting general V4 category needs, with compliance to local signage norms. Provide installation, testing, commissioning, and operator training details, plus any required certifications and warranties.

What are the delivery terms for the Surat signage bid 2025

Delivery starts from the last date of the original delivery order. If quantity increases, allow extended time using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What eligibility criteria are required for bidder turnover Gujarat signage tender

Bidder must show minimum average annual turnover over the last three years and provide audited statements or CA certificate. OEM turnover requirement applies, with similar data for the OEM if bidding as a bunch bid.

How to ensure compliance with option clause in Gujarat signage tender

Plan capacity to handle 25% quantity variation and ensure delivery capability within calculated extended period. Include scalable production and procurement plans in the technical bid and align with installation, testing, and commissioning scope.

What is the scope of supply for signboard procurement in Surat 2025

Scope includes supply, installation, testing, commissioning of signage boards and operator training; statutory clearances if required. Prepare a comprehensive bill of materials, installation plan, and after-sales support strategy within the bid.

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