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North Central Railway Housekeeping Services Tender Jhansi Uttar Pradesh 2026 – Linen Washing & 18% GST Scope

Bid Publish Date

17-Feb-2026, 7:21 pm

Bid End Date

10-Mar-2026, 8:00 pm

EMD

₹46,880

Value

₹23,43,884

Location

JHANSI , UTTAR PRADESH

Progress

Issue17-Feb-2026, 7:21 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 10

NON CLINICAL SERVICE OTHER SERVICE CLEANING WORK HOUSEKEEPING SERVICES SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION HOSPITALITY RELATED SERVICES LINEN

Tender Overview

The North Central Railway invites bids for housekeeping services in Jhansi Division (Lalitpur) for 01 year, covering round-the-clock supervision and full housekeeping including linen washing, and consumables. Estimated value is ₹23,43,883.86 with an EMD of ₹46,880. The contract scope includes 24/7 semi-skilled supervisor presence, occupancy care, and linen washing (bed sheets, pillow covers, curtains, mosquito nets, blankets, mattress covers, khaki envelopes). Location-specific tasks occur at Lalitpur and other Jhansi Division sites, with GST @ 18% included in the rates. Programmed quantities span two-year staffing and annual linen items, plus urgent-service contingencies within Jhansi Division.

Technical Specifications & Requirements

  • Round-the-clock supervision: 1 man per shift (1095 man-days total over two years) at ₹770 per day, cost ₹843,150.00.
  • Housekeeping services including occupancy care (12775 units) at ₹47.70 each day, cost ₹609,367.50.
  • Cleaning tasks by area: cobweb/dust/dry floor (1493580 sqft @ 0.06), wet floor cleaning (1493580 sqft @ 0.08), toilet cleaning (341275 sqft @ 0.13), lawn care (279845.5 sqft @ 0.18).
  • Linen washing bundle: bed sheets (25550 units @ ₹5.77), pillow covers (12775 @ ₹2.36), curtains (180 @ ₹5.66), mosquito nets (180 @ ₹3.65), blankets (75 @ ₹36.97) and related covers; mattress covers (180 @ ₹6.14).
  • Additional consumables (annexure-A) and urgent-arrangement provision for external locations (Lalitpur, Khajuraho, Gwalior, Banda, Jhansi) with 180-day window and per-day charges ₹344.61, total ₹62,029.80. Total cost including GST: ₹23,43,883.86.

Terms, Conditions & Eligibility

  • EMD: ₹46,880.00 (specific payment method not listed; submit as per T&C).
  • GST included in unit rates: 18% GST on all quoted costs.
  • Delivery/Execution: 24/7 coverage; round-the-clock supervision; linen washing and consumable provisioning across Lalitpur and Jhansi Division.
  • Documentation: Bidder to provide experience certificates, financial statements, GST/PAN, and technical compliance as per terms.
  • Penalties/Performance: Not explicit; refer to ATC clauses for urgency and external-location arrangements.
  • Duration: 01 year contract with potential for renewal subject to Railway terms.

Key Specifications

  • Round-the-clock housekeeping supervision: 01 Supervisor per shift

  • Linen washing package: bed sheets (02 per staff), pillow covers, curtains, mosquito nets, blankets, mattress covers, khaki envelopes

  • Cleaning scope by area: cobweb/dust/dry floor, wet mopping, toilet cleaning, lawn/weeding

  • Urgent arrangement clause for external locations with per-day charges

  • Total cost including GST: ₹23,43,883.86 and EMD ₹46,880

Terms & Conditions

  • EMD amount and GST applicability must be met as per ATC terms

  • 24/7 supervision plus occupancy care included in Schedule of Work

  • Urgent arrangement provision allows external-location service with daily charges

Important Clauses

Payment Terms

GST at 18% is embedded in quoted rates; EMD of ₹46,880 to be submitted with bid per T&C; no explicit advance/payment schedule stated in available data.

Delivery Schedule

Round-the-clock housekeeping coverage required; two-year staffing model (1095 man-days) reflected in Schedule A; external-location urgency clause valid for 180 days at specified per-day rates.

Penalties/Liquidated Damages

Not explicitly specified in data; refer to Buyer Added ATC for potential penalties tied to service shortcomings or delay in external-location arrangements.

Bidder Eligibility

  • Experience in providing housekeeping and linen-washing services for large facilities

  • Demonstrated ability to provide 24/7 supervision and staff scheduling

  • GST registration and valid financials demonstrating capability to handle ₹23.44 Lakh contract

Documents 10

GeM-Bidding-9001927.pdf

Main Document

Other Documents

OTHER

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar housekeeping/linen-washing contracts

4

Financial Statements (annual turnover evidence)

5

EMD payment proof (₹46,880)

6

Technical bid documents and compliance statements

7

OEM authorizations or supplier qualifications (if applicable to consumables)

8

Any relevant certifications or safety/quality attestations

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for housekeeping services tender in Jhansi Division 2026?

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD ₹46,880. Include technical compliance for 24/7 supervision, linen washing bundles, and consumables. Ensure eligibility for OCCUPANCY CARE and external-location urgent-setup as per ATC, with GST 18% included.

What documents are required for NC Railway housekeeping bid 2026?

Submit GST certificate, PAN, experience certificates for similar contracts, financial statements, EMD proof, technical bid and compliance, and any OEM authorizations related to consumables. Ensure all documents reflect the Lalitpur/Jhansi Division scope and 01-year term.

What are the technical scope items for linen washing in this tender?

Linen washing includes bed sheets (02 per staff), pillow covers, curtains, mosquito nets, blankets (for Oct-Feb season), blanket covers, mattress covers, and khaki envelopes. Itemized costs per unit are provided; total linen package forms part of the ₹23.43 Lakh estimate with GST.

When is the urgency arrangement provision applicable in this tender?

The clause allows extra-location service (Lalitpur, Khajuraho, Gwalior, Banda, Jhansi) with per-day charges for urgent arrangements, valid for 180 days, and paid as per rates in the contract terms.

What is the total estimated contract value and EMD for the bid?

Total estimated cost including GST is ₹23,43,883.86. The EMD amount is ₹46,880. Bidders must ensure these figures are reflected in financial bids and supporting documents.

What are the 18% GST implications for the housekeeping bid in Jhansi?

All quoted rates include GST at 18%. Bidders should show base rates and GST components clearly if required, ensuring the final payable amount aligns with the tender’s total cost of ₹23,43,883.86.

What is the duration and renewal potential of the NC Railway contract?

The contract duration is 01 year with potential renewal per Railway terms. Bidders should plan capacity to sustain staffing, supervision, and linen services for a 12-month period, with options for extension subject to compliance.

Which locations fall under the external-location urgent services clause?

External locations include Lalitpur, Khajuraho, Gwalior, Banda, Jhansi. Urgent arrangements incur per-day charges and are payable according to the writtenRailway instructions; tender specifies 180-day applicability.

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