Indian Army Department Of Military Affairs Server & Networking Equipment Tender 2025 ISO 9001 Certified
Indian Army
Posted:
4 November 2025
Closed:
26 November 2025
GEM
GEM
Indian Army Department Of Military Affairs Security & IT Equipment Tender 2026 Rajasthan IS0 9001 2015 & OEM Authorization
Bid Publish Date
06-Jul-2026, 6:59 pm
Bid End Date
22-Jul-2026, 7:00 pm
EMD
₹50,000
Progress
Issue06-Jul-2026, 6:59 pm
AwardPending
Quantity
2099
Category
SERVER PC
Bid Type
Two Packet Bid
Key Highlights
- • OEM AUTHORIZATION CERTIFICATE REQUIRED
- • ISO 9001-2015 CERTIFICATION MANDATORY
- • OEM ANNUAL TURNOVER REQUIREMENT
- • BIDDER ANNUAL TURNOVER FINANCIAL YEARS 2023-24 & 2024-25
- • SERVICE SUPPORT AND LOCAL SERVICE CENTRE REQUIREMENT
- • DATA SHEET OF THE PRODUCT REQUIRED
- • WARRANTY CERTIFICATE REQUIRED
- • PRE BID MEET REQUIRED
Categories
6
Tender Overview
Organization: Indian Army (Department Of Military Affairs). Procurement covers multiple IT & network hardware categories: servers, NAS up to 32 TB, high-end PC i9 14th Gen with 32 GB RAM, SSD 1 TB, MCU Rank 19 14 slots, UPS 1 KVA and UPS 2 KVA with battery bank, 24-port manageable L2 switch, single-mode fiber optic link up to 20 KM, 12-core OFC, A3 printers, and E2K patch cords. Estimated value and exact quantities are not disclosed; EMD is ₹50,000. Tender is intended for supply and integration across military IT infrastructure, with emphasis on OEM authorization and service support. Key differentiators include mandatory OEM authorization, ISO 9001-2015 certification, pre-bid meeting, and local service center requirements. Tender requires adherence to option quantity clauses allowing up to 25% adjustments and extended delivery timelines. This tender signals a comprehensive upgrade of battlefield IT backbone and networked printing capabilities, under strict compliance and security terms.
Technical Specifications & Requirements
- Product categories: Servers, NAS storage (32 TB), workstation-class PCs (Intel Core i9 14th Gen, 32 GB RAM), SSD storage (1 TB), MCU enclosures (Rank 19, 14 slots), UPS units (1 KVA, 2 KVA with battery bank), L2 24-port managed switch, fiber optic link (OTE 20 KM, OFC 12 CORE), A3 printers, patch cords (5 mtr x 5).
- Data sheet required and service/support terms; OEM authorization and annual turnover requirements.
- Quality & compliance: ISO 9001-2015; warranty certificates; system integration capabilities; NDA.
- Delivery/installation expectations implied through option clause and extended delivery logic; local service center presence required.
- Minimal explicit technical specs; emphasis on OEM alignment, standards, and post-sale support.
Terms, Conditions & Eligibility
- EMD: ₹50,000.
- Mandatory documents: OEM authorization certificate, OEM annual turnover, Bidder annual turnover (FY 2023-24 & 2024-25), ATC certificate, GSTIN, PAN, Cancelled cheque, ECS mandate, data sheet, warranty certificate, ISO 9001-2015, NDA, pre-bid meeting notes, local service centre details.
- Eligibility: OEM authorization, service capability, data sheet availability, annual turnover thresholds, and ISO certification.
- Delivery terms: Option clause allows quantity variation up to 25%; delivery period aligned to original schedule with possible extensions; payment terms unspecified in data.
- Penalties: Not specified in data; standard government procurement penalties to apply per ATC.
Key Specifications
-
IT hardware mix: servers, NAS 32 TB, high-end PC with Intel Core i9 14th Gen, 32 GB RAM, 1 TB SSD
-
UPS configurations: 1 KVA and 2 KVA with battery bank
-
Networking: 24-port managed L2 switch; 20 KM OFC single-mode fiber link with 12-core fiber
-
Printer: A3 format; Patch cords 5 m
-
Standards: ISO 9001-2015; OEM authorization; data sheet; warranty; NDA
-
Delivery: option clause allows up to 25% quantity variation; standard extended delivery if applicable
Terms & Conditions
-
EMD of ₹50,000 required with bid submission
-
OEM authorization and annual turnover proof required
-
ISO 9001-2015 certification mandatory for bidder
-
Pre-bid meeting conduct and NDA obligation
-
Local service center capability and data sheet submission
-
25% quantity variation allowed at contract award
Important Clauses
Payment Terms
Not specified in data; standard government terms to apply per ATC; bidders should prepare for typical milestones (delivery, acceptance, payment follows delivery) after contract award.
Delivery Schedule
Delivery period begins from last date of original delivery order; extended timelines apply if option clause exercised; additional time calculated as (increased quantity / original quantity) × original delivery period with minimum 30 days.
Penalties/Liquidated Damages
Not detailed in data; standard LD terms to be specified in final contract per government procurement norms.
Bidder Eligibility
-
Must have OEM authorization certificate
-
Must demonstrate ISO 9001-2015 compliance
-
Must provide data sheet and warranty documentation
-
Must show annual turnover for FY 2023-24 and 2024-25 meeting required thresholds
-
Must have local service centre capability
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
SERVER PC , NAS 32 TB , PC i9 14th Genn RAM 32 GB, SSD 1 TB , MCU Rank 19 14 Slots , UPS 1 KVA s , UPS 2 KVA with bty bank , L2 Switch 24 port manageable , OTE 20 KM Single Fiber , OFC 12 CORE A , PRINTER A3 , E2K Patch Cord 05 x mtr
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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GeM Registration
Document Filing
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Documents 4
GeM-Bidding-9486031.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
#1
SERVER PC
SERVER PC
1 pieces
Delivery: 15 days
#2
NAS 32 TB
NAS 32 TB
1 pieces
Delivery: 15 days
#3
PC i9 14th Genn RAM 32 GB, SSD 1 TB
PC i9 14th Genn RAM 32 GB, SSD 1 TB
5 pieces
Delivery: 15 days
#4
MCU Rank 19 14 Slots
MCU Rank 19 14 Slots
3 pieces
Delivery: 15 days
#5
UPS 1 KVA s
UPS 1 KVA s
11 pieces
Delivery: 15 days
#6
UPS 2 KVA with bty bank
UPS 2 KVA with bty bank
2 pieces
Delivery: 15 days
#7
L2 Switch 24 port manageable
L2 Switch 24 port manageable
5 pieces
Delivery: 15 days
#8
OTE 20 KM Single Fiber
OTE 20 KM Single Fiber
1 pair
Delivery: 15 days
#9
OFC 12 CORE A
OFC 12 CORE A
2,020 mtr
Delivery: 15 days
#10
PRINTER A3
PRINTER A3
1 pieces
Delivery: 15 days
#11
E2K Patch Cord 05 x mtr
E2K Patch Cord 05 x mtr
50 pieces
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | SERVER PC | SERVER PC | 1 | pieces | [email protected] | 15 | |
| 2 | NAS 32 TB | NAS 32 TB | 1 | pieces | [email protected] | 15 | |
| 3 | PC i9 14th Genn RAM 32 GB, SSD 1 TB | PC i9 14th Genn RAM 32 GB, SSD 1 TB | 5 | pieces | [email protected] | 15 | |
| 4 | MCU Rank 19 14 Slots | MCU Rank 19 14 Slots | 3 | pieces | [email protected] | 15 | |
| 5 | UPS 1 KVA s | UPS 1 KVA s | 11 | pieces | [email protected] | 15 | |
| 6 | UPS 2 KVA with bty bank | UPS 2 KVA with bty bank | 2 | pieces | [email protected] | 15 | |
| 7 | L2 Switch 24 port manageable | L2 Switch 24 port manageable | 5 | pieces | [email protected] | 15 | |
| 8 | OTE 20 KM Single Fiber | OTE 20 KM Single Fiber | 1 | pair | [email protected] | 15 | |
| 9 | OFC 12 CORE A | OFC 12 CORE A | 2,020 | mtr | [email protected] | 15 | |
| 10 | PRINTER A3 | PRINTER A3 | 1 | pieces | [email protected] | 15 | |
| 11 | E2K Patch Cord 05 x mtr | E2K Patch Cord 05 x mtr | 50 | pieces | [email protected] | 15 |
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Historical Data
Required Documents
1
GST certificate
2
PAN card
3
Experience certificates
4
Financial statements
5
EMD documentation (₹50,000)
6
Technical data sheet of products
7
OEM authorization certificate
8
ISO 9001-2015 certificate
9
Warranty certificate
10
Service/support documentation
11
NDA / Non-Disclosure Certificate
12
ECS mandate / cancelled cheque
13
Local service centre details
Frequently Asked Questions
How to bid for IT hardware tender in Indian Army?
Bidders must submit OEM authorization, ISO 9001-2015 certificates, data sheet, warranty, GSTIN, PAN, Cancel cheque and ECS mandate, plus annual turnover proofs for 2023-24 and 2024-25. Ensure EMD of ₹50,000 accompanies the bid and comply with the option quantity clause up to 25%.
What documents are required for Indian Army IT equipment tender in 2026?
Required documents include GST certificate, PAN, OEM authorization, OEM annual turnover, data sheet, warranty certificate, NDA, ISO 9001-2015, service center details, cancel cheque and ECS mandate, experience certificates, and financial statements for 2023-24 and 2024-25.
What are the technical specs for servers, NAS and PCs in this tender?
The tender specifies high-end IT hardware: servers, NAS up to 32 TB, Intel Core i9 14th Gen PCs with 32 GB RAM, 1 TB SSD, 14-slot MCU with Rank 19, UPS setups (1 KVA and 2 KVA), 24-port managed L2 switch, 12-core OFC fiber, 20 KM link, and A3 printers; OEM data sheet required.
When is the delivery timeline for this Indian Army tender?
Delivery terms allow extension via option clause: additional time equals (increased quantity / original quantity) × original delivery period, with a minimum of 30 days; delivery from the last date of the original delivery order applies, ensuring schedule alignment with contract.
What is the significance of OEM authorization in this tender?
OEM authorization confirms supplier is approved to procure and supply original equipment; it plus annual turnover proof and service capability ensure warranty validity, compatibility with IS 9001-2015 standards, and access to after-sales support for military installations.
What are the key eligibility criteria for bidders supplying IT hardware to the Indian Army?
Key criteria include OEM authorization, ISO 9001-2015, documented service capability, pre-bid meeting participation, NDA compliance, local service center details, and submission of data sheets, warranty certificates, and annual turnover verification for FY 2023-24 and 2024-25.
What are the payment terms and EMD requirements for this tender?
Bid submission requires an EMD of ₹50,000. Payment terms are not detailed in the data; bidders should anticipate standard government practice, with payment linked to delivery acceptance and contract milestones following award.
How to verify ISO 9001-2015 compliance for bidders in this tender?
bidders must present a valid ISO 9001-2015 certificate issued by a recognized body, verify scope covers IT hardware and service support, and ensure renewal dates align with bid submission. Cross-check with the certifying authority and attach a copy to the bid.
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Documents 4
GeM-Bidding-9486031.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS