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Indian Air Force Office Stationery Tender 2025 – 48 Item List & ₹49,980 EMD with Training and Installation

Bid Publish Date

05-Jan-2026, 2:52 pm

Bid End Date

15-Jan-2026, 3:00 pm

EMD

₹49,980

Location

GURDASPUR , PUNJAB

Progress

Issue05-Jan-2026, 2:52 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

24646

Category

Registers Long 400 Pages

Bid Type

Two Packet Bid

Categories 21

ADHESIVE PRINTING SERVICES BALL PEN BACKHOE FILTER RETAINERS RAIN COAT OFFSET PRINTING WRITING PAD MARKING TOOLS CENTRE TABLE CUTTER CUSTOMIZED DECALS PAPER AND PRINTING SERVICES PEN STRING INSTRUMENTS CALENDAR AIR DUCT BLANK FLASH CARDS SUPPLY OF SYNTHETIC FABRIC STAPLER PLASTIC

Tender Overview

The Indian Air Force invites bids for a comprehensive Office Stationery and Supplies procurement package encompassing ~48 item categories such as pens, notebooks, tapes, folders, paper, markers, laminations, and related accessories. The scope includes supply, installation, testing, commissioning of goods, and operator training, along with any required statutory clearances. The estimated EMD is ₹49,980, with a bid requiring a complete delivery and service plan. Location details are not disclosed; this procurement targets centralized IAF stationery needs, emphasizing a broad, uniform supply and standard data sheets from bidders. Unique elements include mandatory data sheets, and a focus on service support and post-sale response.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning of goods and Training of operators.
  • Item breadth: 48 categories (pens, notebooks, binders, paper, tapes, clips, laminations, markers, etc.).
  • Documentation: Data Sheet of offered products uploaded with bid; PAN, GSTIN, cancelled cheque, EFT mandate required.
  • Service terms: Dedicated toll-free service support; timely service and defect rectification during warranty per SLA.
  • Financials: EMD of ₹49,980; minimum average annual turnover as per bid document for last 3 years; auditedBalance sheets or CA certificate acceptable.
  • Past Experience: Proof via contracts, invoices, client execution certificates or equivalent.
  • Compliance: Generic and OEM authorization documents as specified in tender terms.
  • Data submission: Turnover evidence, service capabilities, and product datasheets to accompany bid.

Key Specifications

  • EMD amount: ₹49,980

  • Total BOQ items: 48 categories of stationery and related supplies

  • Scope: Supply, Installation, Testing, Commissioning, Training of operators

  • Data Sheet requirement: product datasheet uploaded with bid

  • Turnover: minimum average turnover as per last 3 years

  • Service: dedicated toll-free support and SLA-based warranty servicing

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorizations

Bidder Eligibility

  • Minimum average annual turnover as specified for last 3 financial years

  • Evidence of past experience via contracts or client certificates

  • Dedicated toll-free service support capability

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Bill of Quantities (BOQ) 48 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Ball pen 045 Reynolds Blue Ball pen 045 Reynolds Blue 1,000 ea atgpkt 90
2 Ball pen 045 Reynolds Black Ball pen 045 Reynolds Black 200 ea atgpkt 90
3 Ball pen 045 Reynolds Red Ball pen 045 Reynolds Red 300 ea atgpkt 90
4 Ball pen Blue Use and Throw Ball pen Blue Use and Throw 1,500 ea atgpkt 90
5 Ball pen Buterflow Blue Ball pen Buterflow Blue 1,500 ea atgpkt 90
6 Ball pen Reynold Jetter Blue Ball pen Reynold Jetter Blue 1,500 ea atgpkt 90
7 Binding Sheet Blue and White Binding Sheet Blue and White 20 pkt atgpkt 90
8 Brown Paper Sheet Brown Paper Sheet 1,000 ea atgpkt 90
9 Brown Tape 2 inch Brown Tape 2 inch 300 ea atgpkt 90
10 Cello Transparent Tape 1 inch Cello Transparent Tape 1 inch 300 ea atgpkt 90
11 Cello Transparent Tape 2 inch Cello Transparent Tape 2 inch 300 ea atgpkt 90
12 Clip Signature Folder Plastic Clip Signature Folder Plastic 100 ea atgpkt 90
13 Correction Pen Correction Pen 100 ea atgpkt 90
14 Correction Tape Correction Tape 100 ea atgpkt 90
15 Eraser Non Dust Eraser Non Dust 700 ea atgpkt 90
16 File Cover with Air Force Logo and Format File Cover with Air Force Logo and Format 200 ea atgpkt 90
17 Gel Pen Uniball Blue Gel Pen Uniball Blue 1,500 ea atgpkt 90
18 Gel Pen Uniball Black Gel Pen Uniball Black 348 ea atgpkt 90
19 Gel Pen Uniball Red Gel Pen Uniball Red 348 ea atgpkt 90
20 Gel Pen Uniball Green Gel Pen Uniball Green 240 ea atgpkt 90
21 Glue Stick Fevi Stick Glue Stick Fevi Stick 150 ea atgpkt 90
22 Highlighter Multicolour Highlighter Multicolour 400 ea atgpkt 90
23 Jackets with multiple side holes Jackets with multiple side holes 3,000 ea atgpkt 90
24 Knife paper cutter Knife paper cutter 200 ea atgpkt 90
25 L Shape Sheets L Shape Sheets 200 ea atgpkt 90
26 self Adhesive Flags stick Paper 3 inch x 4inch Yellow self Adhesive Flags stick Paper 3 inch x 4inch Yellow 200 ea atgpkt 90
27 self Adhesive Flags stick Paper Multicolour self Adhesive Flags stick Paper Multicolour 300 ea atgpkt 90
28 Lamination Pouch A3 Size Lamination Pouch A3 Size 1,500 ea atgpkt 90
29 Lamination Pouch A4 Size Lamination Pouch A4 Size 1,100 ea atgpkt 90
30 Notepad No. 22 Notepad No. 22 200 ea atgpkt 90
31 Notepad No. 33 Notepad No. 33 200 ea atgpkt 90
32 Marker OHP CD Marker OHP CD 180 ea atgpkt 90
33 Paper A4 75 GSM Paper A4 75 GSM 410 ream atgpkt 90
34 Pencil Pencil 400 pkt atgpkt 90
35 Pencil Cell AA Pencil Cell AA 600 ea atgpkt 90
36 Pencil Cell AAA Pencil Cell AAA 600 ea atgpkt 90
37 Marker Permanent Marker Permanent 100 ea atgpkt 90
38 Pilot Pen Hi Tech V5 Blue Pilot Pen Hi Tech V5 Blue 900 ea atgpkt 90
39 Registers Long 100 Pages Registers Long 100 Pages 200 ea atgpkt 90
40 Registers Long 200 Pages Registers Long 200 Pages 540 ea atgpkt 90
41 Registers Long 300 Pages Registers Long 300 Pages 180 ea atgpkt 90
42 Registers Long 400 Pages Registers Long 400 Pages 180 ea atgpkt 90
43 Scale Plastic 12 inch Scale Plastic 12 inch 200 ea atgpkt 90
44 Scale Steel 12 inch Scale Steel 12 inch 50 ea atgpkt 90
45 Sharpener Sharpener 200 ea atgpkt 90
46 Stapler Pin No. 10 Small Stapler Pin No. 10 Small 200 ea atgpkt 90
47 Stapler Pin No. 24 by 6 1M Big Stapler Pin No. 24 by 6 1M Big 200 ea atgpkt 90
48 Marker White Board Blue, Black, Green and Red Marker White Board Blue, Black, Green and Red 500 ea atgpkt 90

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Air Force stationery tender in 2025?

Bidders must submit a complete bid with all required documents: PAN, GSTIN, cancelled cheque, EFT mandate, and the product Data Sheets. Ensure the EMD of ₹49,980 is paid as prescribed. Provide turnover proofs for the last 3 years and past experience contracts or client certificates. Data sheets and OEM authorizations strengthen eligibility.

What documents are required for the IAF office supplies tender 2025?

Required documents include PAN Card copy, GSTIN, cancelled cheque, EFT Mandate, Data Sheets for offered products, audited turnover or CA certificate for last 3 years, past project experience proofs, OEM authorization, and any certificates cited in ATC/Corrigendum. Ensure upload during bid submission.

What are the technical specifications for the stationery items tender in IAF?

Tender emphasizes supply, installation, testing, commissioning, and operator training for 48 stationery categories. Upload Data Sheets for each item, confirm service capability, and align with SLA for warranty servicing. No specific IS/ISO standards are listed in the provided data.

When is the payment and delivery deadline in the IAF stationery bid 2025?

The tender requires delivery, installation, testing, commissioning, and training; exact payment terms are per bid clause, with EMD ₹49,980. Delivery timelines are defined in the contract rather than in the summary; bidders should prepare logistics plans accordingly and confirm SLA timelines during bid evaluation.

What are the eligibility criteria for turnover and past experience for this tender?

Eligible bidders must show minimum average turnover over the last 3 years as specified in the bid document, supported by audited balance sheets or CA certificates. Proof of past experience may be contract copies with invoices, execution certificates, or client release notes demonstrating similar supply and service activities.

What constitutes the data sheet submission for the IAF stationery procurement?

Each offered item must include a Data Sheet uploaded with the bid, detailing specifications, model numbers, quantities, and compliance notes. Data sheets support technical evaluation and OEM authorization checks; ensure alignment with item categories listed (pens, notebooks, tapes, etc.).

What kind of service support is required for the IAF stationery tender?

Bidders must provide a dedicated toll-free support channel and demonstrate the ability to deploy timely service engineers for warranty service. SLA terms specify response and rectification times; include these commitments in the technical bid and ensure spare parts availability.

What are the OEM and certification requirements for submission?

Submit OEM authorization for offered brands, along with any product certifications cited in the tender. Ensure data sheets reflect OEM details, and include relevant compliance certificates as required in the ATC/Corrigendum, to strengthen bid eligibility and post-sale support credibility.

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