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State Bank of India SBI Jhansi Procurement Entry & Mid Level Desktop Computers, Scanners & Printers 2026

Bid Publish Date

10-Jul-2026, 1:01 pm

Bid End Date

20-Jul-2026, 1:00 pm

Location

JHANSI , UTTAR PRADESH
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Progress

Issue10-Jul-2026, 1:01 pm
AwardPending
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Quantity

13

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 1

SCANNER

Tender Overview

State Bank of India invites bids for Entry and Mid Level Desktop Computers, Scanners, and Printers to be deployed at SBI Units in Jhansi, Uttar Pradesh 284001. The scope includes supply, installation, testing and commissioning of the specified IT hardware, with on-site OEM warranty and data sheet verification. Bidders should note the option clause allowing a ±25% quantity variation during contract execution, at contracted rates, and a minimum delivery readiness aligned to the original delivery timeframe. The procurement targets a cohesive, government-grade IT kit with standard OEM pre-loaded software and driver support. The unique aspect is the combination of three distinct device categories under a single tender, requiring consistent service quality and supply reliability across desktops, scanners, and printers.

Technical Specifications & Requirements

  • Product categories: Entry and mid-level desktop computers, scanners, and printers (Q2).
  • Core hardware/OS: Desktop systems with factory pre-loaded OS from the OEM; RAM capacity and SSD/HDD details to be confirmed in the data sheet.
  • Scanner specs: Duplex scanning capability, ADF tray capacity for 75 GSM, maximum scan resolution, and scanning speed metrics as per ISO references.
  • Printing specs include minimum ISO/IEC 24734 speeds for A4/A3, mono and colour, with auto duplexing.
  • Connectivity and on-site warranty requirements to be provided; document data sheets must match offered configurations.
  • Compliance: OEM authorization forms required; 3-year govt sector experience; turnover evidence; data sheet alignment with bid.

Terms, Conditions & Eligibility

  • Option clause: Up to 25% quantity increase/decrease during contract; extended delivery timing formula applies with a minimum of 30 days.
  • Financial standing: Bidder must not be in liquidation or bankruptcy; provide an undertaking.
  • Documentation: Upload Data Sheet of products; OEM authorization if using distributors; three-year government sector experience with contracts and relevant turnover proof.
  • Turnover criterion: Minimum average annual turnover as specified in bid document; provide audited balance sheets or CA certificate showing turnover for the required period.
  • Delivery & installation: Supply, installation, testing and commissioning included; on-site warranty terms to be honored by the OEM.

Key Specifications

    • Product categories: Entry and Mid Level Desktop Computers, Scanners, Printers (Q2) with combined procurement
    • Standards/OS: Factory pre-loaded operating system from Desktop OEM; data sheet aligned to offered configurations
    • Memory/Storage: RAM capacity; SSD/HDD capacities to be confirmed; minimum storage values not specified beyond categories
    • Scanner features: Duplex scanning, ADF capacity, max optical resolution, speed metrics (ppm/ipm) per document feeder
    • Printing: ISO/IEC 24734 speeds for A4/A3 (mono/color); auto duplexing; printing paper size ranges
    • Warranty: On-site OEM warranty (years) to be provided and matched to product data sheets
    • Connectivity: Required device connectivity options (USB, Ethernet, Wi-Fi) to be clarified
    • Delivery/Installation: SIT/CI requirements; scope includes installation and commissioning

Terms & Conditions

  • Option clause allows ±25% quantity changes during contract execution with contracted rates.

  • Data Sheet must exactly match offered product specifications; mismatches risk bid rejection.

  • OEM authorization required when bids are submitted through distributors or service providers.

  • Three-year government or PSU experience with similar products is mandatory.

  • Minimum average annual turnover for bidders must be demonstrated with audited statements.

Important Clauses

Payment Terms

Not specified in data; typical terms require delivery/installation with payment upon acceptance per contract.

Delivery Schedule

Delivery period to be aligned with original delivery order; extended period applies if option clause is exercised.

Penalties/Liquidated Damages

Not detailed in data; penalties typically apply for delayed delivery or non-conformance per contract terms.

Bidder Eligibility

  • 3 years of regular manufacturing and supply of similar IT hardware to Central/State Govt Organizations or PSUs

  • OEM authorization form submitted with bidder details if distributing via resellers

  • Not under liquidation or bankruptcy; provide undertaking

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , Scanner (V3) (Q2) , Computer Printer (V2) (Q2)

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Jhansi

Delivery Pincodes

284001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Arvind Kumar284001,AO JHANSI, ELITE CROSSING JHANSI UP-284001JhansiUttar Pradesh284001330-

Authority Records

MINISTRY OF FINANCEFINANCIAL SERVICES DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 5

GeM-Bidding-9576115.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 3 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD Plus HDD@7200 RPM
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 1000, 2000 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for SBI Jhansi IT hardware tender with 25% quantity option

Bidders must submit Data Sheets of offered devices, OEM authorization if applicable, and demonstrate at least 3 years of govt/PSU supply experience. Include audited turnover details for the last three years and ensure IS/ISO standard alignment where stated. The 25% option clause allows quantity variation at contracted rates during execution.

What documents are required for SBI Jhansi deskops, scanners and printers bid

Required documents include GST registration, PAN card, data sheet for each offered device, OEM authorization, experience contracts showing govt/PSU supply, turnover certificates, and installation/maintenance capability details. Submit data sheets to verify technical parameters and ensure compatibility with pre-loaded OEM software.

What are the technical specifications for scanners in SBI procurement Jhansi 2026

Scanners must support duplex scanning, have an Automatic Document Feeder with 75 GSM sheets capacity, and provide specified maximum optical resolution and document feeder speeds as per tender data sheets. The data sheet must reflect exact speeds in ppm/ipm and confirm document handling capabilities.

What is the required warranty for SBI desktop computers and printers

On-site OEM warranty must be provided for each device, with the duration stated in the data sheet. Ensure warranty terms cover hardware failure, part replacement, and service response times. Warranty details should be aligned with supplier’s installation and commissioning schedule.

When is the delivery schedule for SBI Jhansi IT hardware contract

Delivery shall commence from the last date of the original delivery order; if the option clause is exercised, extended time is calculated by the specified formula with a minimum 30 days. Ensure readiness to start installation immediately upon order, coordinating with SBI facility schedules.

What are the eligibility criteria for SBI procurement of desktops and scanners 2026

Eligibility requires at least 3 years of supplying similar products to government bodies, demonstrated turnover stability with last three-year audited statements, and OEM authorization if using distributors. The bidder must not be in liquidation and must upload the required undertaking.

What is the required data sheet alignment for SBI procurement Jhansi

Data Sheets must precisely reflect offered device specifications, including processor type, RAM, storage, OS, scanner features, print speeds per ISO 24734, and warranty terms. Mismatches between data sheets and actual products can lead to bid rejection.

How to ensure compliance with SBI procurement standards in 2026

Ensure offerings match OEM pre-loaded OS, required driver/software support, and IS/standards references in data sheets. Provide OEM authorization and 3-year govt/PSU contract experience. Prepare turnover proofs and installation/commissioning plans to demonstrate readiness for immediate deployment.

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