Stage set up and banner,Sound arrangement,First Prize,Second Prize,Participants Prize,Refreshment f
Indian Army
RAJAURI, JAMMU & KASHMIR
Posted:
13 January 2026
Closed:
23 January 2026
GEM
GEM
Mahanadi Coalfields Limited Gear and Pinion Tender 2026 Vishwa Industrial OEM Supply Rajasthan
Bid Publish Date
24-Jan-2026, 11:42 am
Bid End Date
03-Feb-2026, 12:00 pm
Value
₹37,36,604
Location
Progress
Issue24-Jan-2026, 11:42 am
AwardPending
Quantity
10
Category
First Stage Gear and Pinion in Set
Bid Type
Single Packet Bid
Key Highlights
- • OEM restriction: Bid must be from M/s Vishwa Industrial Co. Ltd. or authorized dealer with bid-specific authorization.
- • TPS acceptance required: Attested copy of TPS to be uploaded with bid.
- • Warranty window: 12 months from fitment/commissioning or 18 months from receipt—whichever occurs earlier.
- • Exact interchangeability: Undertaking required that offered parts are 1:1 OEM replacements with no modifications.
- • GST/compliance: Bidder to manage GST; GSTIN, PAN, cancelled cheque, and EFT mandate required for vendor code creation.
- • Delivery flexibility: Quantity may be increased/decreased by up to 25% during contract; delivery period adjusts accordingly.
- • Invoice clarity: Invoice must be raised in consignee name with GSTIN; GST reimbursement as per actual or max quoted GST.
- • BOQ: 8 items in total with unspecified quantities; focus on OEM parts alignment and fitment accuracy.
Tender Overview
The procurement by Mahanadi Coalfields Limited (Coal India) targets multiple mechanical assemblies including First Stage Gear and Pinion in Set, Second Stage Gear and Pinion in Set, Input Shaft, Tandem Drive Driven Drum 650 Dia Drum, and 1st Stage Gear and Pinion in Set 16. Estimated value is ₹3,736,603.88 with an OEM-only requirement to supply via Vishwa Industrial Co. Ltd. or its authorized dealer. The contract allows a 25% quantity variation at award and during the currency, at contracted rates, with delivery time adjustments tied to original and extended periods. Location not specified; project appears under Coal India umbrella through Mahanadi Coalfields Limited. Key differentiators include formal OEM authorization, TPS acceptance, and a 12–18 month warranty window. Tender is structured to favor exact OEM replacements and one-to-one fitments.
Technical Specifications & Requirements
- OEM requirement: Bid must be from M/s Vishwa Industrial Co. Ltd. or authorized dealer with bid-specific authorization.
- Warranty: Manufacturer’s warranty for 12 months from fitment/commissioning or 18 months from material receipt, whichever is earlier.
- Acceptance: Attested copy of TPS required; undertake that offered parts are exact interchangeable OEM replacements and fit without modification.
- GST/Tax: GST to be applied by bidder; GST reimbursement as actual or applicable rate with cap on quoted GST; GSTIN and PAN must be submitted; invoice must be in consignee name with GSTIN.
- Documentation for vendor code: PAN, GSTIN, Cancelled Cheque, EFT Mandate.
- BOQ: 8 total items, but specific quantities/units are not disclosed.
- Delivery: Option clause allows quantity extension and extended delivery time proportional to percentage change.
- Payment terms: Not explicitly stated; terms aligned to standard government procurement with OEM warranty and delivery milestones.
Terms, Conditions & Eligibility
- EMD: Not specified in data provided.
- Eligibility: OEM or authorized dealer with bid-specific authorization; TPS accepted.
- Delivery schedule: Based on option clause; extended delivery time calculation provided; minimum 30 days if extended.
- Payment terms: Not detailed here; likely per standard COAL INDIA procurement with GST compliance.
- Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; TPS attestation; GST compliance verification.
- Warranty/Penalty: 12 months from fitment/commissioning or 18 months from receipt; replacement/interchangeability guaranteed.
- Prices: Lowest Price certificate required; claims of lowest price across entities must be certified.
- Brand/OEM: Restricted to OEM or authorized dealer; bid-specific authorization mandatory.
Key Specifications
-
OEM-specific gear and pinion sets, input shaft, and 650 dia tandem drum components (8 items in BOQ).
-
Warranty: 12 months from fitment or 18 months from receipt/acceptance.
-
TPS attestation required; 1:1 fitment without modification.
-
GST compliance: GSTIN submission; invoice in consignee name; GST reimbursement policy as applicable.
-
Delivery flexibility: 25% quantity variation; extended delivery period calculated as (increased quantity / original quantity) × original delivery period, min 30 days.
Terms & Conditions
-
OEM eligibility and TPS attestation required for bid submission
-
Warranty window and replacement guarantee with 1:1 OEM fitment
-
25% quantity variation with proportional delivery time adjustments
Important Clauses
Payment Terms
GST handling and lowest price certification required; invoice to be issued in consignee name with GSTIN; payment terms align to organization policy.
Delivery Schedule
Option clause allows ±25% quantity change; delivery period adjusts based on (increase/original quantity) formula with minimum 30 days.
Penalties/Liquidated Damages
Not explicitly stated; standard COAL INDIA terms likely apply for delays and non-conformance.
Bidder Eligibility
-
OEM or authorized dealer with bid-specific authorization from OEM
-
Submission of TPS attestation and Lowest Price certificate
-
GSTIN, PAN, cancelled cheque, and EFT mandate for vendor code
Documents 4
GeM-Bidding-8881773.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
8 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | First Stage Gear and Pinion in Set | First Stage Gear and Pinion in Set | 2 | ea | [email protected] | 60 |
| 2 | 2nd Stage Gear and Pinion in Set | 2nd Stage Gear and Pinion in Set | 1 | ea | [email protected] | 60 |
| 3 | Input Shaft | Input Shaft | 1 | ea | [email protected] | 60 |
| 4 | Tandem Drive Driven Drum 650 Dia Drum | Tandem Drive Driven Drum 650 Dia Drum | 1 | ea | [email protected] | 60 |
| 5 | 1st Stage Gear and Pinion in Set 16 | 1st Stage Gear and Pinion in Set 16 | 1 | ea | [email protected] | 60 |
| 6 | First Stage Gear and Pinion in Set | First Stage Gear and Pinion in Set | 2 | ea | [email protected] | 60 |
| 7 | 2nd Stage Gear and Pinion in Set | 2nd Stage Gear and Pinion in Set | 1 | ea | [email protected] | 60 |
| 8 | Input Shaft | Input Shaft | 1 | ea | [email protected] | 60 |
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Required Documents
1
Bidder must submit: GSTIN, PAN Card, cancelled cheque, EFT mandate, OEM authorization or authorization letter for dealer, TPS attestation, and Lowest Price Certificate.
2
Vendor Code creation documents: GSTIN, PAN, EFT mandate, Cancelled Cheque.
3
Warranty undertaking confirming 1:1 OEM fitment and performance parameters.
4
Proof of OEM authorization for Vishwa Industrial Co. Ltd. or authenticated dealer.
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for OEM feed gear and pinion tender in India 2026?
Bidders must be OEM or authorized dealers with bid-specific authorization, provide TPS attestation, and submit Lowest Price certificate. Include PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code. Ensure parts are exact OEM replacements and leverage the 25% quantity variation clause if needed.
What documents are required for Mahanadi Coalfields gear tender 2026?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization letter, TPS attestation, and Lowest Price certificate. Provide warranty undertaking (12 months from fitment or 18 months from receipt), and invoice must be in consignee name with GSTIN.
What are the technical requirements for OEM replacement parts in this tender?
Parts must be exact 1:1 interchangeable with OEM designs; no modifications; fitment must match design parameters; validation through TPS and warranty support from OEM supplier.
What is the delivery flexibility in the MCL gear bid 2026?
The purchaser may vary quantity by ±25% at award and during contract, with delivery time adjusted by (increased quantity/original quantity) × original delivery period, minimum 30 days.
What is the warranty period for supplied gear sets and shafts?
Warranty extends 12 months from fitment/commissioning or 18 months from receipt and acceptance, whichever occurs earlier, covering design, quality, and workmanship.
How is GST handled in this tender for gear components?
Bidder bears GST calculation; reimbursement is at actual rate or the applicable lower rate; ensure GSTIN is on the invoice and GST terms comply with consignee requirements.
Who is the authorized OEM for this gear and pinion tender in 2026?
The bid is reserved for OEM M/s Vishwa Industrial Co. Ltd. or their authorized dealer with bid-specific authorization; TPS must be uploaded for acceptance.
What is the estimated value and item scope for the gear tender in 2026?
Estimated value is ₹3,736,603.88 for eight items including first/second stage gear and pinion sets, input shaft, and a 650-dia tandem drum; detailed quantities are not disclosed in the BOQ.
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Documents 4
GeM-Bidding-8881773.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS