Indian Army SRINAGAR Tool Kit & Related Assemblies Tender 2026 - Service Centre & Sample Approval Terms

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a diverse range of tool kits and related assemblies, including parts such as door lock LH, brake fluid containers, solenoids, clamps, filters, condensers, and bearing components, intended for military equipment. Geographic focus is SRINAGAR, JAMMU & KASHMIR. The procurement emphasizes availability of local service centres in the consignee state for carry-in warranty, with on-site warranty exceptions. A mandatory advance sample process requires submission within 7 days of award; bulk manufacturing depends on buyer approval, with modification timelines defined. The contract requires bidders to establish a functional service centre within 30 days if none exists, and payment release tied to documentary evidence of such centre. The inspection regime includes post-receipt inspection by a Board of Officers at the consignee site. Turnover criteria rely on the bid document’s specified minimum average annual turnover, demonstrated via audited statements or CA/Cost Accountant certificates.

• Organization: Indian Army (Department Of Military Affairs)
• Location: SRINAGAR, JAMMU & KASHMIR
• Product Scope: 16 line-item tool kit and component assemblies (e.g., door lockLH, bell/indicator parts, hydraulic pump, bearing, clutches, and related hardware)
• Key Differentiator: Post-dispatch acceptance with advance sample approval; service centre establishment within 30 days; inspection by BOARD OF OFFICERS
• Unique Clause: Advance sample approval, potential sample-based modifications, and no LD for buyer-delayed approvals

Technical Specifications & Requirements

• No technical specifications were published in the tender package. The BoQ lists 16 line items covering various tools and components (e.g., door lock LH, bearing taper, brake fluid container assembly, solenoid, hydraulic pump, condenser assembly, tool bag, blinkers, and repair kits).
• Required processes include: submission of an advance sample within 7 days of award; buyer-approved bulk production; modification list if deviations observed; free sample testing as applicable; and bulk delivery aligned to approved sample.
• Service and support requirements specify: functional Service Centre in the state of each consignee location for carry-in warranty; establishment within 30 days if not existing; payment upon documentary evidence of the centre. Post-receipt inspection by BOARD OF OFFICERS is mandatory.
• Turnover evidence: bidders must provide minimum average annual turnover for the last three years as per the bid document, supported by audited statements or CA/Cost Accountant certificates.

Terms, Conditions & Eligibility

• Service Centre Availability: Must have a functional centre in the state of each consignee location; if absent, establish within 30 days post-award; payment released after submission of evidence.
• Advance Sample: Submit 1 sample within 7 days of award; buyer approves or requests modifications within 7 days; bulk supply must be per approved sample; delay in buyer approval may reset delivery schedule without LD.
• Inspection: Post-receipt inspection by BOARD OF OFFICERS at consignee site; pre-dispatch inspection not mandated unless specified.
• Turnover: Minimum average annual turnover over the last 3 years as per bid document; provide audited balance sheets or CA/Cost Accountant certificate.
• Warranty/Support: On-site vs carry-in warranty dependent on item; ensure service support within state per consignee location.