GEM

Forest Department Madhya Pradesh Tender for Root Trainer Cups Procurement Betul MP 2025 with ISO 9001 and NABL/ILAC Test Reports

Bid Publish Date

21-Nov-2025, 9:35 pm

Bid End Date

12-Dec-2025, 6:00 pm

Bid Opening Date

12-Dec-2025, 6:30 pm

EMD

₹50,000

Location

BETUL , MADHYA PRADESH

Progress

Issue21-Nov-2025, 9:35 pm
AwardPending
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Quantity

7300

Bid Type

Two Packet Bid

Tender Overview

Organization: Forest Department, Government of Madhya Pradesh. Location: Betul, Madhya Pradesh 460001. Product/Service: Root Trainer Cups (Q3) procurement, with scope for Supply, Installation, Testing and Commissioning. EMD: ₹50,000. Delivery/Timeline: Not explicitly stated; terms allow quantity variation up to 25% and extended delivery period with pro-rated time. Standards/Testing: Test reports on demand; NABL/ILAC accredited lab test reports to prove conformity. Contract Basis: Option clause enables adjustment in quantity during contract.

This tender emphasizes conformity verification via centralized laboratory test reports and ISO 9001 quality management alignment. The award will hinge on compliance with test report availability and ISO 9001 certification, alongside post-sale service provisions. The absence of BOQ items indicates a list-driven, specification-based purchase common to government forest equipment procurement.

Technical Specifications & Requirements

  • Test Report requirements: On-demand test report submission; NABL/ILAC accredited lab confirmation to prove conformity to specification.
  • Quality standard: ISO 9001 certification for bidder or OEM.
  • Quantity flexibility: Option clause allows ±25% quantity adjustment at contract placement and during currency with pro-rated timing.
  • Scope of supply: Includes Supply, Installation, Testing and Commissioning of goods.
  • Service support: Dedicated toll-free service line; must establish/maintain a service center in the consignee state; escalation matrix required.
  • Warranty: 1 year warranty from final acceptance or post-installation completion.

Terms, Conditions & Eligibility

  • EMD: ₹50,000.
  • Financial standing: Bidder should not be under liquidation or bankruptcy; upload an undertaking.
  • GST: Bidder to determine GST; reimbursement as per actuals or lower of quoted rate.
  • Certificates: ISO 9001 mandatory; non-submission may lead to rejection.
  • Delivery/Payment: Delivery schedule tied to contract terms; payment terms not explicitly stated, but service scope includes installation/commissioning.
  • After-sales: Service center in State of consignee; documentation proof required for center establishment if not present at bid time.

Key Specifications

    • EMD: ₹50,000
    • Test Reports: On-demand; NABL/ILAC accredited lab conformity
    • Quality: ISO 9001 certified bidder or OEM
    • Quantity: 25% variation allowed during/after contract
    • Warranty: 1 year from final acceptance or post-installation testing
    • Scope: Supply, Installation, Testing and Commissioning of Root Trainer Cups

Terms & Conditions

  • Option clause permits ±25% quantity alteration at contract award and during currency

  • Bidder must maintain ISO 9001 certification and provide NABL/ILAC test reports when demanded

  • Service center presence in the consignee state; toll-free service contact and escalation matrix required

Important Clauses

Payment Terms

GST treatment will follow actuals or lowest applicable rate; no fixed GST amount stated; payment terms not explicitly defined beyond scope incl. commissioning

Delivery Schedule

Delivery period can be extended using option clause; additional time = (Increased quantity / Original quantity) × Original delivery period, with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to delivery timelines and commissioning within contract as per option clause

Bidder Eligibility

  • Not under liquidation or bankruptcy; must upload undertaking

  • ISO 9001 certification (bidder or OEM)

  • Functional service center in state of consignee or commitment to establish within 30 days of award

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Test Report Test Report to be submitted to the buyer on demand No
Test Report Availability of Test Report from Central Govt/NABL/ILAC accredited lab to prove conformity to specification Yes

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements (past 2-3 years)

5

EMD submission document (₹50,000)

6

Technical bid documents demonstrating compliance with NABL/ILAC testing and ISO 9001

7

OEM authorization/partner certificates if applicable

8

Escalation matrix and service center details

9

ISO 9001 certificate (bidder or OEM)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on Root Trainer Cups tender in Betul MP 2025?

Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹50,000, and ISO 9001 documentation. Include NABL/ILAC test reports on demand and provide a plan for supply, installation, testing and commissioning. Ensure service center availability and escalation matrix is included in the bid.

What documents are required for MP forest equipment tender?

Required documents include GST certificate, PAN, experience certificates for similar work, financial statements, EMD submission, ISO 9001 certificate, OEM authorization if applicable, and proof of a service center or plan to establish within 30 days of award with escalation details.

What are the testing requirements for this procurement?

Bids must include an NABL/ILAC accredited lab test report proving conformity to specification when demanded. The lab report should validate performance criteria for Root Trainer Cups and align with ISO 9001 quality management practices.

What is the EMD amount and its purpose in MP tender?

The EMD is ₹50,000. It acts as a security deposit to ensure bidder seriousness and protect against bid withdrawal. Submit along with bid, in approved format, to avoid disqualification.

What are the delivery and quantity variation terms?

The purchaser may increase or decrease quantity up to 25% of bid/contracted quantity. If exercised, delivery time scales by the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which ISO standard must bidders possess for this MP tender?

Bidders or OEMs must hold ISO 9001 certification. This requirement is mandatory, and non-submission may lead to bid rejection; ensure certificate validity and scope coverage for the supplied goods.

What is required for after-sales service in this procurement?

Bidder must establish or already have a functional service center in the consignee state's territory, provide a toll-free service line, and supply an escalation matrix for service support.

Where will the Root Trainer Cups delivery occur and what scope is included?

Delivery is tied to the Forest Department MP contract in Betul, with full scope covering Supply, Installation, Testing and Commissioning of the Root Trainer Cups, as per the ATC and terms.

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