Indian Army Procurement Bty 12 V 7 AH, HP LaserJet M208dw, Bizhub 205i, Tawang Arunachal Pradesh 2025
Indian Army
TAWANG, ARUNACHAL PRADESH
Posted:
29 December 2025
Closed:
8 January 2026
GEM
GEM
Indian Army Procurement Belgaum Karnataka Smart Station Mini PC Monitor MFP Laser Trolley Voltage Stabilizer 2026
Progress
Issue24-Jan-2026, 10:16 am
AwardPending
Quantity
7
Category
Smart Station Mini PC
Bid Type
Two Packet Bid
Tender Overview
The Indian Army, Department Of Military Affairs, Belgaum, Karnataka 590001, seeks to procure a bundle of items including a Smart Station Mini PC, Monitor with Keyboard and Mouse, Multi Function Monochrome Laser Machine (MFP), Trolley with storage for MFP, and a Voltage Stabilizer for MFP. The tender encompasses five line items on GeM with an estimated contract value not disclosed in the available data. An option clause allows a ±25% quantity variation at contract placement and during the currency of the contract, with delivery timelines scaled from the original delivery period. The procurement is also reserved for eligible Micro and Small Enterprises (MSE) from the State of Bid Inviting Authority with valid Udyam registration, provided they manufacture the offered product. This bidding context is configured for direct government procurement through GeM and requires adherence to the stated option and MSE reservation terms. Unique aspects include the combination of office automation equipment with a mobile storage trolley and a voltage stabilization accessory, tailored for strategic military use.
Technical Specifications & Requirements
- Items included: Smart Station Mini PC; Monitor with Keyboard and Mouse; MFP Monochrome Laser Machine; Trolley with storage for MFP; Voltage Stabilizer
- BoQ indicates 5 total items; exact quantities and unit measures are not disclosed
- No technical performance specs are provided in the available data
- Delivery period terms: options to extend delivery as described by the clause; time extension formula uses (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days
- MSE reservation: only for state-based manufacturers with online Udyam validation and buyer-approved credentials; only OEM/manufacturer bidders eligible
Terms, Conditions & Eligibility
- EMD amount and exact payment terms are not disclosed in the provided data
- Option Clause permits 25% quantity variation at contract award and during the contract currency
- Delivery period extension follows a defined formula and may extend up to the original delivery period
- Bidders must be OEM/manufacturer to avail MSE reservation benefits; traders excluded; online Udyam validation required
- Purchase preference applies to State-based MSEs meeting Udyam criteria and seller validation
- All submissions must comply with GeM tender rules and buyer-added terms
Key Specifications
-
Product categories: Smart Station Mini PC, Monitor with Keyboard & Mouse, Monochrome Laser MFP, MFP trolley, Voltage Stabilizer
-
BOQ: Total items = 5; exact quantities not disclosed
-
Standards: Not specified in tender data
-
Delivery: Option-based extension as per clause; minimum extension 30 days
-
Eligibility: MSE reservation for state-based manufacturers with valid Udyam registration
Terms & Conditions
-
Option Clause allows ±25% quantity change at award and during contract
-
MSE reservation applicable for state-based OEMs with Udyam verification
-
Delivery extensions calculated by (increased/original) × original days, min 30 days
Important Clauses
Payment Terms
EMD amount not disclosed; payment terms not specified in data
Delivery Schedule
Delivery period may be extended using the option clause with a calculated extension formula
Penalties/Liquidated Damages
Not detailed in provided information
Bidder Eligibility
-
Must be OEM/manufacturer of offered products to avail MSE reservation
-
Udyam Registration validation online and buyer approval required
-
GeM portal participation with compliant documentation
Documents 5
GeM-Bidding-8881303.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
5 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | Smart Station Mini PC | As per specification | 2 | nos | jogin@12345 | 15 |
| 2 | Monitor with Key board mouse | As per specification | 2 | nos | jogin@12345 | 15 |
| 3 | Multi Function Monochrome Laser Machine | As per specification | 1 | no | jogin@12345 | 15 |
| 4 | Trolley with storage for Multi Function Monochrome Laser Machine | As per specification | 1 | no | jogin@12345 | 15 |
| 5 | Voltage Stabilizer for Multi Function Monochrome Laser Machine | As per specification | 1 | no | jogin@12345 | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar equipment procurement
4
Financial statements or Turnover proof
5
EMD submission proof (amount not disclosed in data)
6
Technical bid documents demonstrating product compliance
7
OEM authorization letters (where applicable)
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid in the tender in Belgaum for Army procurement 2026?
Bid instructions require OEM manufacturing proof (Udyam), GST and PAN, financial statements, and OEM authorizations where applicable. Submit EMD as specified on GeM and provide technical bids demonstrating product compliance for the Smart PC, MFP laser, monitor, trolley, and stabilizer. Follow the state-based MSE reservation rules and online validation steps.
What documents are required for the Belgaum Army tender submission 2026?
Required documents include GST certificate, PAN, experience certificates for similar items, financial statements, EMD submission details, technical compliance certificates, and OEM authorization letters. Ensure online Udyam registration is validated if claiming MSE reservation benefits and that the manufacturer is the bidder.
What are the technical specifications for the MFP laser machine in this tender?
The tender data lists a Multi Function Monochrome Laser Machine as an item, but no explicit technical specs are provided. Bidders should provide the device model, print speed, connectivity, and compatible accessories in the technical bid, ensuring compatibility with the stated voltage stabilizer and trolley.
When is the delivery deadline and how are extensions calculated for this bid?
Delivery terms allow an option-based extension. The extension time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is under 30 days, extension equals the original period. This applies to quantity adjustments per the option clause.
What is the eligibility criterion for MSE reservations in this Army tender?
Only Micro and Small Enterprises from the State of Bid Inviting Authority with valid Udyam Registration may claim MSE benefits if they are the OEM of the offered product. Online verification and buyer approval are required; resellers are not eligible for the MSE reservation.
What are the required submission terms on GeM for this procurement in Belgaum 2026?
Submit through GeM with OEM evidence, Udyam validation, GST, PAN, and financials. Include EMD documentation and technical bid files illustrating compliance for all five items: Smart PC, monitor kit, MFP laser, trolley, and stabilizer. Adhere to the buyer-added terms and 25% quantity option policy.
What purchase preference applies to state-based MSEs for this Army bid?
Purchase preference is granted to state-based MSEs that are validated online via GeM and approved by the Buyer after document evaluation. The bidder must be the manufacturer/OEM of the offered items to qualify, otherwise traders are excluded from the benefit.
What documents verify OEM authorization for the Army tender in 2026?
OEM authorization letters must accompany the technical bid, confirming the bidder's authority to supply the Smart PC, monitor kit, MFP laser, trolley, and stabilizer. Provide corresponding certifications and manufacturer declarations to prove direct supply capability and brand integrity for the five items.
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Documents 5
GeM-Bidding-8881303.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS