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Western Coalfields Limited Flight Bar and Link Assembly Parts Tender Nagpur Maharashtra 2026

Bid Publish Date

08-Jan-2026, 10:49 am

Bid End Date

19-Jan-2026, 10:00 am

Value

₹13,83,968

Location

NAGPUR , MAHARASHTRA

Progress

Issue08-Jan-2026, 10:49 am
AwardPending
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Quantity

34

Category

FLIGHT BAR AND LINK ASSY PART NO 625B070000252

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for bids via authorized distributors
  • • Option clause permits 25% quantity increase/decrease at contracted rates
  • • Delivery period linked to last date of original order; extended delivery timing formula provided
  • • Seller remains jointly liable with assignee/sub-contractor for contract performance
  • • Explicit termination rights for non-performance, delays, insolvency, or misrepresentation
  • • Scope includes 10 listed parts with specific part numbers (flight bar, link assembly, halogen lamp, front idler, seal kits, track roller, bolts, alarm, SG shoe)
  • • BoQ lists 10 items but provides no unit quantities; estimated value ₹1,383,968.00
  • • OEM authorization/Manufacturer Authorization form required for distributors

Tender Overview

Western Coalfields Limited under Coal India Limited invites bids for a scope covering multiple locomotive and track components, including FLIGHT BAR AND LINK ASSEMBLY PART NO 625B070000252, SPRING COMPRESSION SPRING PART NO 625A000001439, HALOGEN REFLECTOR LAMP PART NO EEA0019292, and related seals, idler assemblies, track rollers, hex bolts, alarms, and SG shoe assemblies. The estimated contract value is ₹1,383,968.00, with a supply footprint in NAGPUR, MAHARASHTRA 440001. The tender contemplates a consolidated supply package across 10 items with a single bid price covering all costs, inclusive of delivery. An OEM/Manufacturer authorization clause is mandatory for authorized distributors. The option clause allows up to 25% quantity variation at contracted rates, with delivery timing linked to the original delivery schedule and extended periods. Bidders must comply with standard termination rights and performance obligations as outlined by the buyer. Unique aspects include a broad parts catalog and the need for complete manufacturer authorization where applicable, ensuring supply chain integrity.

Technical Specifications & Requirements

  • Scope includes multiple railway/haulage components: flight bar, link assembly, springs, lamp, front idler, seal kits, track rollers, bolts, alarm, and SG shoe assembly.
  • Estimated value: ₹1,383,968.00; no detailed unit-level quantities disclosed in BOQ.
  • Delivery terms: delivery period tied to original delivery order; option clause enables up to 25% quantity variation; extended delivery time calculated as (increased quantity ÷ original quantity) × original period, minimum 30 days.
  • Vendor requirements: OEM authorization when bidding via Authorised Distributors; no subcontracting without buyer consent; seller liable even with sub-contracting.
  • Quality/standards: No explicit standards listed; ensure compliance with any IS/IS0/Govt guidelines as applicable by buyer.
  • Warranty/penalties: Termination rights exist for non-performance or delivery failures; performance risk borne by the seller.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in data; bidders must rely on standard EMD practices per buyer terms.
  • Delivery: As per order; option clause permits quantity adjustments within 25% and extended periods with specified calculation.
  • Authorization: OEM/manufacturer authorization required for distributors; provide complete details in bid.
  • Liability: Seller remains liable jointly with assignee/sub-contractor; no assignment/sub-contract without prior consent.
  • Termination: Buyer may terminate for failure to comply, delivery delays, insolvency, or misrepresentation.
  • Additional terms: scope of supply to include all cost components; comply with buyer-specified terms.

Key Specifications

  • Flight Bar and Link Assembly Part No 625B070000252

  • Spring Compression Spring Part No 625A000001439

  • Halogen Reflector Lamp Part No EEA0019292

  • Front Idler Assembly Part No 627M000000136

  • Seal Kit for Front Idler Part No 625M100000071

  • Seal Kit for Roll Back Part No 811M100000108

  • Track Roller Part No 611A050000291

  • Hex Head Bolt Part No MBH506050A

  • Alarm 550 110 1 5V F Haulage

  • Track Link and SG Shoe Assembly Part No 611M100000169

Terms & Conditions

  • 25% quantity variation permitted during contract and currency; delivery timing adjusts accordingly

  • OEM authorization mandatory for distributors; provide with bid

  • No subcontracting without buyer consent; seller remains liable

  • Buyer can terminate for non-performance, delays, insolvency, or misrepresentation

Important Clauses

Payment Terms

Not disclosed; standard government tender terms apply; ensure clarity on payment schedule in bid

Delivery Schedule

Delivery period linked to last date of original delivery order; extended period follows the option clause formula with minimum 30 days

Penalties/Liquidated Damages

Buyer may terminate for delay or non-performance; penalties or LDs implied under standard terms

Bidder Eligibility

  • Experience in supplying railway/haulage components or similar mechanical assemblies

  • Financial stability evidenced by latest financial statements

  • OEM authorization or authorized distributor status with complete details

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 FLIGHT BAR AND LINK ASSY PART NO 625B070000252 FLIGHT BAR AND LINK ASSY PART NO 625B070000252 2 number [email protected] 75
2 SPRING COMPRESSION SPRING PART NO 625A000001439 SPRING COMPRESSION SPRING PART NO 625A000001439 2 number [email protected] 75
3 HALOGEN REFLECTOR LAMP PART NO EEA0019292 HALOGEN REFLECTOR LAMP PART NO EEA0019292 2 number [email protected] 75
4 FRONT IDLER ASSEMBLY PART NO 627M000000136 FRONT IDLER ASSEMBLY PART NO 627M000000136 2 number [email protected] 75
5 SEAL KIT FOR FRONT IDLER PART NO 625M100000071 SEAL KIT FOR FRONT IDLER PART NO 625M100000071 2 number [email protected] 75
6 SEAL KIT FOR ROLL BACK PART NO 811M100000108 SEAL KIT FOR ROLL BACK PART NO 811M100000108 2 number [email protected] 75
7 TRACK ROLLER PART NO 611A050000291 TRACK ROLLER PART NO 611A050000291 10 number [email protected] 75
8 HEX HEAD BOLT PART NO MBH506050A HEX HEAD BOLT PART NO MBH506050A 8 number [email protected] 75
9 ALARM 550 110 1 5V F HAULAGE ALARM 550 110 1 5V F HAULAGE 2 number [email protected] 75
10 TRACK LINK AND S G SHOE ASSY PART NO 611M100000169 TRACK LINK AND S G SHOE ASSY PART NO 611M100000169 2 number [email protected] 75

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar supply in railway/haulage components

4

Financial statements (last 2-3 years) demonstrating capability

5

EMD document as per tender norms (amount not disclosed; provide as per policy)

6

Technical bid documents and OEM/Manufacturer Authorization certificates

7

Authorization form/certificate for authorized distributors with OEM details

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for flight bar and link assembly tender in Nagpur Maharashtra 2026?

Bidders must submit OEM authorization, GST, PAN, and experience certificates along with financials. Ensure compliance with option clause for 25% quantity variance and provide a complete breakdown of costs covering all 10 specified parts. Include delivery timeline and any penalties for delays in your bid.

What documents are required for rail components tender in Nagpur?

Required documents include GST certificate, PAN, at least two years of financial statements, experience certificates for railway component supply, OEM authorization, and technical bid with part numbers 625B070000252, 625A000001439, and others. Include EMD submission as per buyer norms and supplier authorization details.

What are the delivery terms for the 25% quantity variation clause?

Delivery terms permit up to 25% more or fewer units at contracted rates. The extended delivery time is calculated as (increased quantity ÷ original quantity) × original period, with a minimum of 30 days. The last date of the original order anchors the calculation.

Which OEM authorizations are necessary for this tender in Nagpur?

Authorisation Form/Certificate must include OEM name, designation, address, email, and phone number for the authorized distributor. This ensures supply chain traceability for items like flight bars, link assemblies, and halogen lamps.

What is the estimated contract value and item scope for this bid?

Estimated value is ₹1,383,968.00 covering 10 items including flight bar, link assembly, springs, halogen lamp, front idler, seal kits, track roller, bolts, alarm, and SG shoe assembly. The BOQ lists items with part numbers but units are not disclosed in the provided data.

What are the termination rights for non-performance in this tender?

The buyer may terminate in cases of non-compliance, inability to deliver, failure to replace defective material, bankruptcy, misrepresentation, or delivery delays. The seller remains liable and may face remedies including price adjustment or contract termination.

What preparation steps ensure eligibility for supplier bidding in Nagpur?

Prepare OEM authorization, GST, PAN, recent financials, and railway-component experience certificates. Clarify capability to deliver all 10 listed part numbers and confirm compliance with any unspecified standards per buyer terms. Ensure submission of complete cost breakdown and delivery schedule.

Are there specific standards or certifications required for the parts?

The tender data does not list explicit standard codes; bidders should align with applicable Indian railway/component standards and request clarification for IS/ISO compliance if needed, while ensuring OEM-authorized sourcing for all specified part numbers.

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