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Indian Oil Corporation Limited Multifunction Printer Tender Gurgaon Haryana 2026 IS 550/ISO compliant 2025

Bid Publish Date

14-Jul-2026, 12:31 pm

Bid End Date

28-Jul-2026, 1:00 pm

Location

GURUGRAM , HARYANA
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Progress

Issue14-Jul-2026, 12:31 pm
AwardPending
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Quantity

29

Category

A4 and Legal Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Key Highlights

  • • Explicit cartridge augmentation requirement: 27 extra black cartridges for B&W printers; 2 complete colour cartridge sets for colour printers
  • • IS/ISO standards referenced in tender data (ISO/IEC 24734 performance alignment) and on-site warranty expectations
  • • Delivery quantity flexibility up to 25% under option clause with calculated delivery extension
  • • GST handling obligation on bidder; GST invoice upload via GeM portal required
  • • Experience criteria: minimum three orders of similar items valued through Rs 430,000 each in last five years
  • • Scope includes Supply, Installation, Testing and Commissioning of MFPs
  • • Unique requirement for Original Document Feeder, paper tray capacity, and connectivity features

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Indian Oil Corporation Limited in GURGAON, HARYANA invites bids for A4 and Legal Size Multifunction Printer (MFP), covering 27 Black & White LaserJet MFPs and 2 Colour LaserJet MFPs. The scope includes Supply, Installation, Testing and Commissioning of the printers, with additional stricter cartridge requirements: 1 extra Black cartridge for each B&W printer (27 total) and 1 cyan, magenta, yellow, and black cartridge set for each colour printer (2 sets). The commercial terms include a 25% quantity variation at order and during the contract, and GST handling as per actuals. Delivery framework and warranty expectations are embedded in the buyer’s ATC. This tender targets procurement of office printing and document handling capabilities within IOC facilities.

Key differentiators include explicit cartridge augmentation for each device and the need to align with listed printing performance and connectivity features. The contract emphasises on-site support and integration with existing IT ecosystems, with delivery timelines tied to purchase orders and option clauses governing fluctuating demand.

Technical Specifications & Requirements

  • Printer category: A4 and Legal Size Multifunction Printers (MFP), LaserJet family, with on-site installation capabilities
  • Quantities: 27 B&W MFPs and 2 Colour MFPs; additional cartridges: 27 Black B&W + 2 cyan/magenta/yellow/black sets
  • Cartridges: 1 extra B&W cartridge per printer; 1 complete extra colour cartridge set per colour printer
  • Performance/TD: ISO/IEC 24734 based print speed (mono and colour, A4), duplexing, scanning, copying features, original document feeder, feeder capacity, connectivity options
  • Warranty: On-site warranty (yearly) and extended warranty terms (years not specified) with potential service commitments
  • Compliance: Align with tender’s general product information standards and supplier ATCs; GST obligations to be fulfilled by bidder

Terms, Conditions & Eligibility

  • Scope of Supply: Delivery, installation, testing and commissioning included
  • Quantity variation: Up to 25% increase/decrease at contract performance
  • GST: Bidder to confirm GST applicability; reimbursement as per actuals or applicable rates
  • ATC compliance: Invoice requires GST portal screenshots; GST invoice attachments
  • Experience criteria: Minimum three orders of similar items in last five years, each not less than Rs 430,000
  • Payment & delivery: Delivery timelines aligned with purchase orders; terms to be confirmed in ATC; penalties/LDs if specified in contract

Key Specifications

    • Multifunction Printer B&W: 27 units, LaserJet family, auto duplexing, on-site installation
    • Multifunction Printer Colour: 2 units, LaserJet family, cyan/magenta/yellow/black cartridges, 2 extra sets
    • Cartridge augmentation: 27 extra Black cartridges for B&W printers; 2 extra color cartridge sets for colour printers
    • Printing standards: ISO/IEC 24734 (print speed benchmarking), duplexing capability
    • Paper handling: Original Document Feeder type, specified feeder capacity per scanner/copy workflow
    • Connectivity: Network connectivity options to align with IOC infrastructure
    • Warranty: On-site warranty (years not specified), extended warranty (years not specified)

Terms & Conditions

  • Option clause allows ±25% quantity variation at contract and during currency with extended delivery time proportional to change

  • GST compliance and invoice upload requirements on GeM portal; reimbursement as actuals or capped rates

  • Scope includes supply, installation, testing, commissioning; performance risk and penalties to be defined in ATC

Important Clauses

Payment Terms

GST invoice must be uploaded on GeM with GST portal confirmation; payment terms to be defined in ATC, likely subject to standard IOC policies

Delivery Schedule

Delivery period and schedule to be aligned with original delivery order; extended delivery time governed by option clause; minimum 30 days rule applies

Penalties/Liquidated Damages

LDs or penalties to be specified in ATC; non-compliance with delivery or installation timelines may attract LDs

Bidder Eligibility

  • Three orders of similar items in last five years, each ≥ Rs 430,000

  • GST registration and valid PAN

  • OEM authorization for LaserJet MFPs with service capability

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

98

Delivery Locations

1

Delivery Cities

Gurugram

Delivery Pincodes

122001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Taskhir Ahmed Sajid122001,Corporate Information Systems Department, Corporate Business Technology Center, Indian Oil Institute of Petroleum Management Complex, 83, Institutional Area, Sector-18GurugramHaryana122001298-

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED

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Documents 8

GeM-Bidding-9547122.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax Yes, No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar item deliveries (minimum three contracts, Rs 430,000 each)

4

Financial statements for last financial year/three years

5

EMD/Security deposit documents as specified (amount not disclosed)

6

Technical bid documents (compliance with MFP specs, IS/ISO alignment)

7

OEM authorization / dealer authorization for LaserJet MFPs

8

GST invoice upload capability proof and GST portal screenshots

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for MFP printers tender in Gurgaon Haryana 2026

Bidder must meet eligibility: three similar orders totaling at least Rs 430,000 each in five years, GST registration, PAN, and OEM authorizations. Prepare installation capable machinery, supply, and service plan, and upload GST invoice proof on GeM. Ensure cartridge augmentation requirements are met.

What documents are required for IOC Gurgaon MFP procurement bid 2026

Submit GST registration, PAN, experience certificates, financial statements, EMD/Security deposits, technical compliance documents, OEM authorization, and GeM GST portal invoice screenshots. Include installation and commissioning methodology and service-level commitments.

What are the technical specifications for MFPs in IOC tender 2026

Specifications include 27 B&W LaserJet MFPs and 2 Colour LaserJet MFPs, auto duplexing, original document feeder, paper tray capacity, network connectivity, ISO/IEC 24734 speed benchmarking, and on-site warranty with extended warranty options.

When is the delivery expected for IOC Gurgaon MFPs tender 2026

Delivery timelines are linked to purchase orders under the option clause. The base delivery period must be met, with potential extensions calculated as (increased quantity/ original quantity) × original delivery period, with a minimum 30 days.

What are the EMD and GST requirements for IOC printer bid 2026

EMD specifics are not disclosed; bidders must provide EMD as per GeM terms. GST must be paid and invoices uploaded on the GST portal; reimbursement follows actuals or applicable GST rates.

How to ensure cartridge augmentation compliance in IOC MFP tender

For B&W printers, provide 1 additional Black cartridge per printer (27 total). For Colour printers, provide one complete extra set (Cyan, Magenta, Yellow, Black) per printer (2 sets). Ensure procurement of these cartridges is reflected in price bid.

What warranty provisions are required for IOC Gurgaon MFPs bid

Contract requires on-site warranty (yearly) and extended warranty (years unspecified). Bidders should specify service response times, on-site support windows, and include spares and maintenance terms in the technical bid.

How to verify network connectivity and ISO standards in IOC MFP bid

Ensure printers support IOC-compatible network protocols and compliance with ISO/IEC 24734 for speeds. Include certification documents and testing methodology to demonstrate duplexing, scanning quality, and compatibility with existing IT infrastructure.

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