GEM

Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited Spare Parts Tender Sonbhadra UP 2025 - 24 Teeth Pinions, Helical Wheel, Neoprene Bush, Drive Stud, Conveyor Gear Box

Bid Publish Date

29-Nov-2025, 3:55 pm

Bid End Date

18-Dec-2025, 4:00 pm

EMD

₹40,000

Value

₹36,00,000

Location

SONBHADRA , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue29-Nov-2025, 3:55 pm
Corrigendum15-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2129

Category

Pinion 24 Teeth for Conveyor Gear box

Bid Type

Two Packet Bid

Categories 18

BUSHING SEAMLESS PIPE GEAR BOX BOX PULLEY GEAR BEARINGS BUSHINGS AND GEARS MACHINE BELT COAL HANDLING PLANT AMMONIUM NITRATE LOADING MACHINERY BUCKET CONVEYORS MIXING PLANT BUSH SLEEVE PLAIN BEARING SLEEVE BEARING BUCKET ELEVATOR FERROUS ALLOY SUPPLY

Tender Overview

Organization: Uttar Pradesh Rajya Vidyut Utpadan Nigam Limited (uprvunl) Lucknow. Procurement: Spare parts for conveyor and feeder gear boxes including Pinion 24 Teeth, Helical Wheel 61 T, Half Coupling, Drive Stud with Nut and Washer, Head Pulley Bushings, Conveyor With Shaft, Conveyor Belt Take Pulley Assembly with Shaft and Housing, Weigh Span Roller Assembly with Housing, and related neoprene and gun metal components. Estimated value: ₹3,60,00,000 with EMD of ₹40,000. Location: SONBHADRA, UTTAR PRADESH 231205. Scope covers 12 items across mechanical spares for coal handling and material handling gearboxes, aligned with UP government energy operations. Delivery flexiblity: option to scale quantity by up to 25% both pre- and mid-contract, with delivery time recalculated per clause. Distinctive aspect: broad spare-part scope across conveyor and gravimetric feeder systems, indicating multi-item OEM-compatible requirements.

Technical Specifications & Requirements

  • No specifications available in the tender data; bidders should rely on BOQ items and ATC for detailed itemization.
  • Potential categories include: Pinion 24 Teeth, Helical Wheel 61 T, Head Pulley Bushing, Conveyor Assembly components, and Weigh Span Rollers.
  • Estimated value signals a mid-scale procurement; prepare for bulk procurement and OEM-grade replacements.
  • Ensure readiness for gear-box related torque and alignment applications; confirm compatibility with standard UP machinery footprints.
  • Governance item: respond to Buyer Added Terms & ATC on quantity variation and delivery scheduling.

Terms, Conditions & Eligibility

  • EMD: ₹40,000 to be deposited as bid security.
  • Quantity clause: bidder must account for up to 25% quantity variation during contract and extension periods.
  • Delivery timeline: extension rules trigger based on the last delivery date and option exercise; minimum additional time is calculated with a 30-day floor.
  • No explicit technical standards listed; bidders should prepare with standard OEM specifications and IS/ISO compatibility where applicable.
  • Ensure compliance with ATC and any at-file uploaded terms to validate eligibility and execution capacity.

Key Specifications

  • Product/service names: Pinion 24 Teeth for Conveyor Gear Box, Pinion 24 Teeth for Feeder Gear Box, Helical Wheel 61 T, Half Coupling, Drive Stud with Nut and Washer, Head Pulley Bushing, Neoprene Bush, Gun Metal Sleeve, Head Pulley Assembly with Shaft, Conveyor Belt Take Pulley Assembly with Shaft and Housing, Weigh Span Roller Assembly with Housing

  • Quantities: 12 items listed in BOQ; exact quantities not disclosed in data

  • Estimated value: ₹3,60,00,000

  • EMD: ₹40,000

  • Experience/eligibility: Not explicitly defined; refer to ATC and general tender requirements

  • Quality/standards: Not specified in tender data; assume OEM-compatible, standard mechanical spares

  • Delivery: Option to increase quantity by 25% during contract; delivery period deals with last delivery order date

Terms & Conditions

  • Key Term 1: Up to 25% quantity variation allowed at contract time and during currency

  • Key Term 2: Delivery period recalculation based on extended quantity and last delivery date, minimum 30 days

  • Key Term 3: EMD ₹40,000; GST/PAN/experience/certificates required for bid submission

Important Clauses

Payment Terms

Bid terms specify EMD and likely payment upon delivery; exact terms not provided in data

Delivery Schedule

Delivery period extended by option clause; time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified; refer to ATC/terms for LD conditions if provided

Bidder Eligibility

  • Valid GST registration and PAN card

  • Experience in supplying mechanical spare parts for conveyors or gravimetric feeders

  • Financial capability to handle ₹3.6 Crore estimated value and bid security of ₹40,000

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Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Pinion 24 Teeth for Conveyor Gear box Pinion 24 Teeth, MOC EN24 for Conveyor Gear box (As per Sample) 50 pieces ee_sd_btps_obra 45
2 Pinion 24 Teeth for Feeder Gear box Pinion 24 Teeth, MOC, EN24 for Feeder Gear box (As per Sample) 25 pieces ee_sd_btps_obra 45
3 Helical Wheel 61 T for Dual Belt Gravimetric Raw Coal Feeder Gear Box Helical Wheel 61 T, MOC, EN24 for Dual Belt Gravimetric Raw Coal Feeder Gear Box (As Per Sample) 20 pieces ee_sd_btps_obra 45
4 Half Coupling for Conveyor Gear Box Half Coupling, MOC, MS for Conveyor Gear Box (As per Sample) 50 pieces ee_sd_btps_obra 45
5 Drive Stud with Nut and Washer for Conveyor Drive Stud with Nut and Washer MOC SS for Conveyor (As per Sample) 500 pieces ee_sd_btps_obra 45
6 Head Pulley Bushing for Conveyor, Material Neoprene Bush and Gun Metal Sleeve Head Pulley Bushing for Conveyor MOC Neoprene Bush and Gun Metal Sleeve (As per Sample) 500 pieces ee_sd_btps_obra 45
7 Head Pulley Assy. Conveyor With shaft Head Pulley Assy. Conveyor with shaft (As per Sample) MOC Shell High Strength Steel, Shaft Carbon Steel 10 pieces ee_sd_btps_obra 45
8 Conveyor Belt Take Pulley Assy. with Shaft and Housing Conveyor Belt Take Pulley Assy. with Shaft and Housing (As per Sample) MOC Shell, High -Strength Steel, Shaft, Carbon Steel 12 pieces ee_sd_btps_obra 45
9 Weigh Span Roller Assy. with Housing Weigh Span Roller Assy. with Housing (As per Sample), MOC SS 12 pieces ee_sd_btps_obra 45
10 Head Pulley Bushing for Feeder Head Pulley Bushing for Feeder (As per Sample), MOC Neoprene Bush and Gun Metal Sleeve 100 pieces ee_sd_btps_obra 45
11 Drive Stud with Nut and Washer for Feeder Drive Stud with Nut and Washer, MOC SS, for Feeder (As per Sample) 50 pieces ee_sd_btps_obra 45
12 Shear Pin Shear Pin, MOC MS (As per Sample) 800 pieces ee_sd_btps_obra 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar spare parts supply

4

Financial statements or turnover proof

5

EMD payment receipt or proof

6

Technical bid documents and OEM authorizations (if applicable)

7

Any ATC or supplementary terms viewed/uploaded by the buyer

Corrigendum Updates

1 Update
#1

Update

15-Dec-2025

Extended Deadline

18-Dec-2025, 4:00 pm

Opening Date

18-Dec-2025, 4:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

What documents are required for the spare parts tender in Sonbhadra UP 2025?

Bidders must submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD of ₹40,000, technical bid documents, OEM authorizations if applicable, and the ATC/terms file uploaded by the buyer.

How is quantity variation handled in UP Vardhan Nigam spare parts tender?

The purchaser reserves the right to increase or decrease order quantity up to 25% at contract placement and during currency; delivery time scales with the increased quantity using the formula in the terms, with a minimum 30 days added.

What are the key items included in the 12-Item BOQ for UP energy spare parts?

The BOQ covers Pinion 24 Teeth for Conveyor Gear Box and Feeder Gear Box, Helical Wheel 61T, Half Coupling, Drive Stud with Nut and Washer, Head Pulley Bushings, Head Pulley Assembly with Shaft, Conveyor Belt Take Pulley Assembly, Weigh Span Roller Assembly, Neoprene Bush, Gun Metal Sleeve, and related components.

When is the delivery for UP energy spare parts contract expected to start?

Delivery schedule depends on the order date and extended periods per the option clause; the minimum additional time is 30 days from the last delivery date, with further extension as per quantity changes.

What standards or OEM requirements apply to this UP tender for conveyor spares?

No explicit standards are listed in the data; bidders should align with OEM specifications for conveyor gear boxes and ensure compatibility with standard mechanical spares for coal handling systems.

How can bidders ensure eligibility for the UP energy parts procurement in 2025?

Ensure GST and PAN are valid, provide experience in similar spare parts supply, present financials capable of supporting a ₹3.6 Crore tender, and comply with EMD submission and ATC terms supplied by the buyer.

What is the estimated contract value and EMD for the Sonbhadra tender?

Estimated contract value is ₹3,60,00,000 with an EMD of ₹40,000; bidders should prepare accordingly and include the EMD submission with their bid as prescribed.

What delivery terms are specified for quantity extensions in this tender?

Delivery terms allow quantity increases up to 25% with a recalculated delivery period; the formula yields additional time equal to (increased quantity/original quantity) × original period, minimum 30 days.