Madhya Pradesh Tribal Welfare SC Dept Notebook & Stationery Tender 2026 - EMD ₹50,000, Est. ₹1,000,000, MP

Tender Overview

The Madhya Pradesh Tribal Welfare and Scheduled Caste Department issues a stationery procurement tender for a range of school and classroom supplies, including notebooks, blue and black pens, pencils, geometry boxes, erasers, drawing books, color pencils, scales, student and teacher diaries. Estimated value is ₹1,000,000 with an EMD of ₹50,000. The contract contemplates flexible quantity adjustments up to ±25% of bid quantity during both initial and ongoing contract periods. Purchaser reserves rights on delivery timing aligned to final order quantities. The procurement targets educational institutions in Madhya Pradesh, leveraging bulk purchase to standardize classroom supplies. A key differentiator is the option clause enabling quantity variations with contracted rates, ensuring supply continuity.

Technical Specifications & Requirements

• No explicit product specifications are provided in the tender data. Provisions imply a broad stationery scope (notebooks, pens, pencils, drawing materials, diaries, geometry tools, scales).
• Mandatory pre-fabrication approvals: Detailed Design Drawings must be submitted within 5 days of award; buyer to approve or request modifications within 5 days; delay in approval pauses delivery without LD.
• Financial/ownership prerequisites: Bidder must show 3-year turnover alignment and OEM turnover alignment per bid document; maintain clean financial standing (no liquidation or receivership).
• General procurement context: The BoQ lists 13 items with no quantities; contract hinges on OEM/subcontracting capabilities and bulk supply readiness. Documentation should reflect compliance with standard supplier practices.

Terms, Conditions & Eligibility

• EMD: ₹50,000; payable via specified tender method.
• Turnover: Minimum average annual turnover over the last 3 years as indicated in bid; must provide audited balance sheets or CA certificate.
• Delivery: Delivery period linked to order and extended options; timeframes adjust based on quantity changes; minimum delivery consideration of 30 days for increases.
• Payments: Terms to be defined in final contract; vendor must comply with procurement payment norms.
• Documentation: GST, PAN, experience certificates, financials, OEM authorizations, and technical compliance where applicable.
• Additional clauses: No liquidation or bankruptcy; detailed design approvals required pre-fabrication.