Indian Army Department of Military Affairs Notebooks & Stationery Tender 2026 - ISI/ISO Compliance & 25% Optional Quantity Bids

Bidders must meet turnover and experience criteria, submit GST and PAN, provide audited financials, and include OEM authorizations if required. Ensure compliance with inspection terms and the option clause allowing up to 25% quantity variation. Prepare technical bid for notebooks, geometry boxes, printers, and related items, with delivery and training components.

Required documents include GST registration, PAN, audited financial statements or CA certificate showing turnover, experience certificates for similar work, technical bid, OEM authorization if applicable, and EMD documents. Ensure submission of procurement-related certificates and any statutory clearances for installation.

Delivery timing follows the original delivery period; if quantity increases, extended time is calculated as (increased quantity/original quantity) × original delivery period with a 30-day minimum. Buyer or authorized agency may perform pre/post-dispatch inspection; third-party inspection may be engaged with 0% cost implied.

Items include notebooks, books, geometry boxes, printers, photo paper, pens, pencils, erasers, sharpeners, easels/boards, dusters, markers, and tea/refreshment supplies. The scope encompasses supply, installation, testing, commissioning, operator training, and any required statutory clearances.

Bidders must show minimum average annual turnover for the last three years ending 31st March. If the bidder is under 3 years old, turnover is calculated on completed financial years since incorporation, supported by audited balance sheets or CA certificates.

While explicit standards are not listed, bidders should align with standard defense QA practices and provide necessary certifications, with OEM authorizations if required. Ensure documentation supports compliance during inspection and acceptance processes.

Payment terms are not explicitly stated; bidders should anticipate milestone-based payments on delivery and acceptance, consistent with defense procurement norms. Ensure readiness to provide required invoices, acceptance certificates, and compliance documentation during settlement.

Inspection may be conducted by the buyer, authorized inspectors, or empanelled agencies. An independent third-party body can assist with pre/post-dispatch checks; cost of inspection may be modeled as part of contract, with 0% cost specified in this tender data.