Office Suite Software (V3)
Centre For Development Of Advanced Computing (c-dac)
THIRUVANANTHAPURAM, KERALA
Posted:
6 October 2025
Closed:
16 October 2025
GEM
Categories
1
Tender Overview
The National Institute Of Technology (NIT) Kozhikode, Department Of Higher Education, seeks an Office Suite Software license under the PAC Only initiative in Kozhikode, Kerala. The procurement covers a Proprietary Office Suite with licensing options and cloud storage in GB, plus OEM trial/upgrade support timelines. Bidders must provide a Data Sheet that matches offered product specifications, with installation and training performed by OEM-certified personnel. An option clause allows a 25% quantity adjustment during and after contract award, with delivery calculations based on the difference between original and extended quantities. A Malicious Code Certificate is mandatory. A prior 3-year govt/PSU supply track record is required, with OEM authorization if using distributors.
Technical Specifications & Requirements
Key aspects include:
- Types of License and Licensing Option for the Office Suite
- Proprietary Office Suite package containing the core software
- Cloud storage provision (in GB) and duration for updates/upgrades (0 if not provided)
- Data Sheet alignment with product parameters; any mismatch risks bid rejection
- Installation, commissioning, testing, configuration, and training by OEM-certified resources
- Mandatory Malicious Code Certificate declaring no embedded malware and IP rights compliance
- Manufacturer Authorization if bid submitted via authorized distributor
Terms, Conditions & Eligibility
- Option Clause permits +/- 25% quantity variation; extended delivery time subject to calculation rules
- Data Sheet submission required for bid verification against product specs
- Experience: minimum 3 years of regular manufacture/supply to Central/State Govt/PSU; supporting contracts to be provided
- OEM authorization requirement for resellers; installation by OEM resources; malware/IPR commitments
- No BOQ items available in data; EMD details not disclosed in the provided tender data
Key Specifications
-
- Office Suite: Proprietary package containing core software
-
- Licensing: Types of license; Licensing option details to be provided
-
- Cloud Storage: Provided storage in GB (amount to be specified by bidder)
-
- Support: Updation and patch support duration within the OEM/Seller scope (0 if none)
-
- Delivery & Installation: OEM-certified installation, commissioning, testing, configuration, and training
-
- Malicious Code Certificate: Mandatory disclosure of no embedded malicious code and IP protection
-
- Manufacturer Authorization: Required if bid is submitted via an Authorized Distributor
-
- BOQ: No items enumerated in current data; ensure alignment with product specs in Data Sheet
Terms & Conditions
-
25% quantity variation allowed during and after award with specific delivery calculation
-
Mandatory Data Sheet matching product specifications; bid may be rejected for mismatch
-
3 years govt/PSU supply experience; provide contract copies
-
Installation/Training by OEM-certified personnel; reseller authorization required
-
Malicious Code Certificate to certify no harmful software
Important Clauses
Payment Terms
Payment terms are not detailed in provided data; bidders should expect standard govt procurement terms tied to delivery milestones and acceptance.
Delivery Schedule
Delivery timeline is calculated using (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days; option exercise may extend period.
Penalties/Liquidated Damages
No specific LD details provided; bidders should anticipate standard govt LD mechanisms for delay in delivery or non-conformity.
Bidder Eligibility
-
3+ years of regular government/PSU supply of similar Office Suite products
-
OEM certification or Manufacturer Authorization for supply
-
Data Sheet alignment with product specifications and no mismatch with offered package
Documents 4
GeM-Bidding-8945982.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SCOPE OF LICENSE | Types of License | Perpetual |
| SCOPE OF LICENSE | Licensing Option | Device Based |
| OFFICE SUITE | Proprietary Suite | Microsoft Office LTSC Standard |
| OFFICE SUITE | Office Suite Package/Software contains | Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Note-Taking tool (features- create organize and share notes across devices), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export) |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) | 5 Or higher |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) | 0, 1, 3, 5 Or higher |
| Cloud Storage | Cloud Storage Provided (in GB) | 0.0 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates from similar govt/PSU supply
4
Financial statements (as applicable)
5
Data Sheet of the offered Office Suite product
6
OEM/Manufacturer Authorization certificate
7
Malicious Code Certificate (as specified in tender terms)
8
Technical bid/compliance certificates
9
Any existing data sheets or product specifications matching the bid
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Office Suite tender in Kozhikode 2026 with PAC Only scope
Bidders should prepare a Data Sheet matching the offered Office Suite specifications, obtain OEM authorization if using distributors, and provide a Malicious Code Certificate. Ensure 3-year govt/PSU supply experience, and be ready for OEM-certified installation and training. Delivery terms follow the option clause with a 25% quantity variation.
What documents are required for the NIT Kozhikode software tender submissions
Submit GST registration, PAN card, experience certificates of govt/PSU supply, financial statements, Data Sheet, OEM authorization, Malicious Code Certificate, and technical compliance certificates. Ensure the Data Sheet exactly aligns with product specs; mismatches may lead to rejection.
What are the licensing options and cloud storage details in the tender
The tender specifies licensing types and options for the Office Suite plus cloud storage in GB. Bidders must clearly state the license model, number of licenses, renewal terms, and exact GB allotment for cloud storage in the proposal.
What is the experience criterion for bidders in this govt procurement
Bidders or their OEMs must have at least 3 years of regular manufacturing and supply experience to Central/State Govt Organizations or PSUs. Submit contracts from each year to verify ongoing supply and demonstrate capacity to meet govt orders.
What is the Malicious Code Certificate requirement for the bid
Bidders must upload a Malicious Code Certificate confirming no embedded malware that could affect function, damage equipment, or exfiltrate data. The certification also binds the firm to IP rights compliance; breaches may lead to contract termination and liability.
What are the delivery and option clauses affecting quantity in this tender
The Purchaser may increase/decrease quantity by up to 25% at award and during the contract at contracted rates. Delivery time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum 30 days; extended periods may apply if the option is exercised.
How to verify data sheet alignment with product specifications for this bid
Include a detailed data sheet that maps each software feature to tender specs. Provide version numbers, license counts, support windows, cloud storage capacity, and upgrade paths. Any mismatch risks bid rejection; ensure reseller/OEM authorization is clearly stated.
Which documents are mandatory for OEM authorization in this procurement
Submit Manufacturer Authorization if bidding via an Authorized Distributor. Include a valid authorization letter, supplier-BOM references, and proof of OEM identity. This ensures compliance with installation, configuration, and training obligations by OEM personnel.
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Documents 4
GeM-Bidding-8945982.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS