GEM

Uttar Pradesh Police Sitapur Multifunction Machine MFM Tender 2025 - IS 550/ISO 9001 & 25% Quantity Flexibility

Bid Publish Date

18-Nov-2025, 7:23 pm

Bid End Date

02-Dec-2025, 9:00 pm

Bid Opening Date

28-Nov-2025, 8:30 pm

EMD

₹21,600

Location

SITAPUR , UTTAR PRADESH

Latest Corrigendum Available

Progress

Issue18-Nov-2025, 7:23 pm
Corrigendum22-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

15

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory 25% quantity variation option during contract execution
  • • Malicious Code Certificate required to prevent malware or IP infringements
  • • EMD of ₹21,600 to be paid via DD to SP Sitapur with hard copy delivery within 5 days
  • • ISO 9001 certification required for bidder or OEM
  • • Data Sheet must match offered product; mismatches may lead to rejection
  • • Bidder or OEM eligibility includes 3 years of govt/PSU supply experience
  • • Data Sheet upload and verification are critical for bid acceptance
  • • Delivery period recalculated for extended quantity as per option clause

Categories 1

MACHINE

Tender Overview

The Uttar Pradesh Police, Home Department, Sitapur (ZIP 261001) invites bids for a Multifunction Machine MFM (V2) Q2. The procurement is positioned for SITAPUR, UTTAR PRADESH, with an EMD of ₹21,600 and the possibility to adjust quantity by up to 25% during contract execution. Bidders must provide a detailed Data Sheet and a Malicious Code Certificate, ensuring no embedded code that could impair function or leak data. An option clause allows extension of delivery time based on quantity variation, with a minimum 30 days extension. The vendor must ensure compliance with specified standards and submit hard copies within 5 days of bid opening.

Technical Specifications & Requirements

Key technical and compliance requirements include:

  • Data Sheet uploaded with bid; bid will be rejected for mismatches with offered product specifications
  • Malicious Code Certificate certifying no embedded malware or IP infringements
  • EMD via Account Payee Demand Draft in favour of SP Sitapur; scanned DD copy uploaded, hard copy delivered within 5 days
  • ISO 9001 certification requirement applies to bidder or OEM
  • Flexible quantity terms: additional 25% during contract at contracted rates; delivery period calculated per clause with minimum 30 days, extended as needed
  • Data verification against product specifications; complete product sheets are mandatory for evaluation

Terms, Conditions & Eligibility

  • EMD: ₹21,600 via DD to SP Sitapur; scan uploaded, hard copy delivered
  • Experience: 3 years in manufacturing/supplying same or similar category products to Central/State Govt/PSU; contracts to be submitted year-wise
  • Delivery & Payment: delivery period linked to original order; no explicit payment terms stated in tender copy
  • Warranty/Compliance: ISO 9001 compliance; accuracy of data sheet essential; robust data protection and software integrity assurances required
  • Documentation: mandatory submission of GST, PAN, experience certificates, and OEM authorizations as applicable

Key Specifications

  • Product: Multifunction Machine MFM (V2) Q2

  • EMD: ₹21,600 via DD to SP Sitapur

  • Delivery clause: option to increase quantity up to 25% at contracted rates

  • Critical documents: Data Sheet, Malicious Code Certificate

  • Certification: ISO 9001 for bidder or OEM

  • Submission: scanned DD, hard copy to be delivered within 5 days of bid end/opening

Terms & Conditions

  • EMD amount and payment method via DD to SP Sitapur

  • 3 years govt/PSU supply experience required

  • Data Sheet and Malicious Code Certificate mandatory

  • 25% quantity variation allowed during contract

Important Clauses

Payment Terms

EMD ₹21,600 via DD to SP Sitapur; scanned proof uploaded; hard copy to be delivered within 5 days

Delivery Schedule

Delivery period linked to original order; extension rules apply with minimum 30 days from extended period

Penalties/Liquidated Damages

Not explicitly stated in available terms; contract allows delivery extensions subject to option clause

Bidder Eligibility

  • 3 years of regular manufacturing/supply experience of similar govt/PSU products

  • Data Sheet must align with offered product specifications

  • ISO 9001: bidder or OEM certification required

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar Govt/PSU projects (3 years minimum)

4

Financial statements or turnover proof for the last 3 years

5

Data Sheet of offered MFMs (product specs matched to bid)

6

Malicious Code Certificate confirming no embedded malware

7

EMD submission: Account Payee Demand Draft for ₹21,600 in favor of SP Sitapur

8

Proof of DD submission and hard copy delivery within 5 days

9

OEM authorization or reseller authorization (where applicable)

10

ISO 9001 certificate (bidder or OEM)

Corrigendum Updates

2 Updates
#1

Update

22-Nov-2025
#2

Update

22-Nov-2025

Extended Deadline

02-Dec-2025, 9:00 pm

Opening Date

02-Dec-2025, 9:30 pm

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for UP Police Sitapur MFM tender 2025 with EMD ₹21600

Bidders must submit GST, PAN, 3-year govt/PSU experience certificates, financial statements, Data Sheet, and Malicious Code Certificate. Include the ₹21,600 EMD via DD in favor of SP Sitapur, with scanned copy uploaded and hard copy delivered within 5 days of bid end/opening. Ensure ISO 9001 compliance for bidder or OEM.

What documents are required for Sitapur MFM procurement in 2025

Required documents include GST certificate, PAN, experience certificates demonstrating 3 years govt/PSU supply, financial statements, Data Sheet of offered MFM, Malicious Code Certificate, EMD/DD proof, OEM authorizations, and ISO 9001 certificate for bidder or OEM. Hard copies must reach SP Sitapur within 5 days of bid end.

What are the technical specifications for the Multifunction Machine MFM V2

The tender requires a Data Sheet aligned to the offered MFM; no explicit IS/standard list is provided beyond ISO 9001. The emphasis is on accurate parameter matching and malware-free software. Ensure the Data Sheet reflects applicable features, interfaces, and performance metrics before submission.

What is the bid submission process for EMD and data sheet

Submit the EMD ₹21,600 via Account Payee DD in favor of SP Sitapur; scan and upload proof with the bid. Deliver the hard copy to SP Sitapur within 5 days after bid end/opening. Ensure the Data Sheet is uploaded and matches offered product specifications to avoid rejection.

What is the delivery term for quantity variation under this tender

The buyer may increase or decrease quantity up to 25% at contract award and during currency. Delivery time scales per the formula (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extension possible up to the original delivery period.

Are there any special certifications required for the Sitapur MFM tender

Yes, ISO 9001 certification is required for either the bidder or the OEM. The Malicious Code Certificate must confirm no embedded malware and no IP infringements; non-compliance risks bid rejection.

What is the importance of the Data Sheet in this Sitapur bid

The Data Sheet must precisely reflect the offered MFM’s technical parameters. Any mismatch between the data sheet and actual product can lead to bid rejection. Upload the datasheet alongside the bid and ensure alignment with the product’s specifications.

When does the bid end and how to track status for Sitapur tender

The tender end date is not stated in the available data; bidders should monitor the procurement portal for bid opening timelines. Prepare all documents in advance, ensure DD validity, and submit online with a hard copy follow-up within 5 days post bid end.

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