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Uttar Pradesh Cooperative Sugar Factories Federation Limited DG Set Spare Parts Tender 380/500 KVA ISI/OEM 2026

Bid Publish Date

20-Jun-2026, 1:21 pm

Bid End Date

07-Jul-2026, 2:00 pm

Value

₹3,50,000

Location

SAHARANPUR , UTTAR PRADESH
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Progress

Issue20-Jun-2026, 1:21 pm
AwardPending
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Quantity

232

Category

ELEMENT OUTER FOR 380 KVA DG SET

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM compatibility: OEM-grade spare parts for 380/500 KVA DG sets
  • • Technical scope includes filters, separators, CRN resistors, and corrosion inhibitors
  • • Location: Uttar Pradesh; organization: Uttar Pradesh Cooperative Sugar Factories Federation Limited
  • • Estimated value: ₹350,000; BOQ comprises 15 items
  • • No explicit IS/ISO standards listed; bidders must ensure OEM compatibility and warranty compliance
  • • ATC/uploaded terms document to govern tender specifics and penalties
  • • Delivery and payment terms to be confirmed in the detailed ATC

Categories 7

RESISTOR CLINKER GRINDER HARVESTER LUBE OIL PNEUMATIC LI-ION BATTERY EMG MACHINE

Tender Overview

The opportunity is issued by the Uttar Pradesh Cooperative Sugar Factories Federation Limited for procurement of spare parts and consumables for 380 KVA and 500 KVA diesel generator sets. Items include outer and inner elements, separator fuel water kits, lubricating oil filters, CRN resistors, fuel filters, corrosion inhibitor (1 L), air cleaners, oil bypass filters, and heavy-duty lube oil (15W40). Estimated contract value is ₹350,000 with a 15-item scope and a total of 15 line items in the BOQ. The procurement targets suppliers capable of delivering OEM-grade or equivalent components compatible with 380/500 KVA DG sets in Uttar Pradesh. The emphasis is on reliability, standard compatibility, and timely supply for ongoing genset maintenance.

Technical Specifications & Requirements

  • Product scope includes: outer element for 380 KVA DG SET, inner element for 380 KVA DG SET, separator fuel water for 380 KVA DG SET, lub oil filter for 380 KVA DG SET, CRN resistor for 380 KVA DG SET, fuel filter for 380 KVA DG SET, inhibitor corrosion 1 LTR, separator fuel water for 500 KVA DG SET, lub oil filter for 500 KVA DG SET, oil bypass filter for 500 KVA DG SET, CRN resistor for 500 KVA DG SET, air cleaner for 500 KVA DG SET, air cleaner for 500 KVA DG SET, inhibitor corrosion 1 LTR, lub oil heavy duty 15W40 (VM), and 15 LTR of VM-grade lube oil.
  • No explicit technical standards or detailed specifications are provided in the tender data; bidders should rely on OEM compatibility and standard spare part equivalence for 380/500 KVA DG sets.
  • Eligibility will hinge on ability to supply genuine spare parts and compatible consumables within Uttar Pradesh, with emphasis on timely delivery and warranty where applicable.

Terms & Eligibility

  • Estimated contract value: ₹350,000; EMD details not specified in the data.
  • BOQ contains 15 items with N/A quantities, suggesting itemized list subject to final specification by the purchaser.
  • Delivery terms, payment terms, and warranty are not detailed in the excerpt; bidders should refer to the uploaded ATC/buyer terms for conditions.
  • Submission should include OEM authorizations and technical compliance proof to demonstrate compatibility with 380/500 KVA DG sets.
  • Ensure GST/PAN and relevant financials are prepared for bid submission; follow standard government tender documentation practices for UP vendors.

Key Specifications

    • Spare parts: outer element for 380 KVA DG SET
    • Spare parts: inner element for 380 KVA DG SET
    • Separator fuel water kit for 380 KVA DG SET
    • Lub oil filter for 380 KVA DG SET
    • CRN resistor for 380 KVA DG SET
    • Fuel filter for 380 KVA DG SET
    • Inhibitor corrosion (1 L) for 380 KVA DG SET
    • Separator fuel water for 500 KVA DG SET
    • Lub oil filter for 500 KVA DG SET
    • Oil bypass filter for 500 KVA DG SET
    • CRN resistor for 500 KVA DG SET
    • Air cleaner for 500 KVA DG SET
    • Air cleaner for 500 KVA DG SET
    • Inhibitor corrosion (1 L)
    • Lube oil heavy duty 15W40
    • Lube oil volume: 15 LTR

Terms & Conditions

  • EMD amount not specified in data; verify in ATC

  • Delivery terms and payment terms to be confirmed in buyer ATC

  • OEM authorization and technical compliance required for all parts

Important Clauses

Payment Terms

Details to be confirmed in ATC; bidders should prepare terms consistent with UP government procurement norms, including schedule and acceptance criteria.

Delivery Schedule

Timely delivery for 15 spare parts; ensure OEM-compatible parts are in stock and can be dispatched against purchase order.

Penalties/Liquidated Damages

LDs or penalties will be specified in the ATC; bidders must be prepared to meet delivery and warranty obligations.

Bidder Eligibility

  • Proven experience supplying DG set spare parts to public sector entities

  • OEM authorization for 380/500 KVA DG set components

  • Financial capacity to support₹350,000 contract value

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

ELEMENT OUTER FOR 380 KVA DG SET , ELEMENT INNER FOR 380 KVA DG SET , SEPARATOR FUEL WATER FOR 380 KVA DG SET , ELEMENT LUB OIL FILTER FOR 380 KVA DG SET , ELEMENT CRN RESISTOR FOR 380 KVA DG SET , FILTER FUEL FOR 380 KVA DG SET , INHIBITOR CORROSION 1 LTR FOR 380 KVA DG SET , SEPRATOR FUEL WATER FOR 500 KVA DG SET , ELEMENT LUB OIL FILTERFOR 500 KVA DG SET , ELEMENT OIL BYPASS FILTER FOR 500 KVA DG SET , ELEMENT CRN RESISTOR FOR 500 KVA DG SETE , ELEMENT AIR CLEANER FOR 500 KVA DG SET , ELEMENT AIR CLEANERFOR 500 KVA DG SET , INHIBITOR CORROSION 1 LTR FOR 500 KVA DG SET , LUBE OIL HEAVY DUTY 15W40 VALINE 210 LTR

Authority Records

UTTAR PRADESH COOPERATIVE SUGAR FACTORIES FEDERATION LIMITED

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Documents 5

GeM-Bidding-9497744.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 15 Items Sign in for GEM prices

#1

ELEMENT OUTER FOR 380 KVA DG SET

ELEMENT OUTER FOR 380 KVA DG SET

1 no Delivery: 15 days
#2

ELEMENT INNER FOR 380 KVA DG SET

ELEMENT INNER FOR 380 KVA DG SET

1 no Delivery: 15 days
#3

SEPARATOR FUEL WATER FOR 380 KVA DG SET

SEPARATOR FUEL WATER FOR 380 KVA DG SET

1 no Delivery: 15 days
#4

ELEMENT LUB OIL FILTER FOR 380 KVA DG SET

ELEMENT LUB OIL FILTER FOR 380 KVA DG SET

1 no Delivery: 15 days
#5

ELEMENT CRN RESISTOR FOR 380 KVA DG SET

ELEMENT CRN RESISTOR FOR 380 KVA DG SET

1 no Delivery: 15 days
#6

FILTER FUEL FOR 380 KVA DG SET

FILTER FUEL FOR 380 KVA DG SET

1 no Delivery: 15 days
#7

INHIBITOR CORROSION 1 LTR FOR 380 KVA DG SET

INHIBITOR CORROSION 1 LTR FOR 380 KVA DG SET

3 ltr Delivery: 15 days
#8

SEPRATOR FUEL WATER FOR 500 KVA DG SET

SEPRATOR FUEL WATER FOR 500 KVA DG SET

2 no Delivery: 15 days
#9

ELEMENT LUB OIL FILTERFOR 500 KVA DG SET

ELEMENT LUB OIL FILTERFOR 500 KVA DG SET

2 no Delivery: 15 days
#10

ELEMENT OIL BYPASS FILTER FOR 500 KVA DG SET

ELEMENT OIL BYPASS FILTER FOR 500 KVA DG SET

1 no Delivery: 15 days
#11

ELEMENT CRN RESISTOR FOR 500 KVA DG SETE

ELEMENT CRN RESISTOR FOR 500 KVA DG SETE

1 no Delivery: 15 days
#12

ELEMENT AIR CLEANER FOR 500 KVA DG SET

ELEMENT AIR CLEANER FOR 500 KVA DG SET

1 no Delivery: 15 days
#13

ELEMENT AIR CLEANERFOR 500 KVA DG SET

ELEMENT AIR CLEANERFOR 500 KVA DG SET

1 no Delivery: 15 days
#14

INHIBITOR CORROSION 1 LTR FOR 500 KVA DG SET

INHIBITOR CORROSION 1 LTR FOR 500 KVA DG SET

5 ltr Delivery: 15 days
#15

LUBE OIL HEAVY DUTY 15W40 VALINE 210 LTR

LUBE OIL HEAVY DUTY 15W40 VALINE 210 LTR

210 ltr Delivery: 15 days

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates in DG set spare parts supply

4

Financial statements (last 3 years)

5

EMD/Security deposit as per tender (awaiting details from ATC)

6

Technical bid demonstrating OEM authorization for 380/500 KVA DG set parts

7

OEM authorizations or dealer/distributor certifications

8

Product data sheets for each spare part (filters, separators, CRN resistors, inhibitors, oil) and compatibility proofs

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for DG set spare parts tender in Uttar Pradesh?

Bidders must submit GST and PAN, financials, and OEM authorizations, plus technical data sheets showing compatibility with 380/500 KVA DG sets. Ensure 15-item BOQ alignment and provide EMD as per ATC. Follow UP government procurement guidelines and reference uploaded ATC for final terms.

What documents are required for UP DG set parts procurement?

Submit GST certificate, PAN, company financial statements, experience certificates, OEM authorization, and technical data sheets for each part (filters, separators, resistors, inhibitors). Include EMD documents and any annexures specified in the ATC to validate eligibility.

What are the essential technical specifications for 380/500 KVA parts?

Parts must be OEM-grade or equivalent, compatible with 380 KVA and 500 KVA DG sets. Provide data sheets for outer/inner elements, fuel water separators, CRN resistors, and 15W40 lubrication oil. Compliance with OEM specifications and warranty terms is required.

When is the bid submission deadline for UP genset parts?

Deadline details are in the tender ATC; bidders should monitor the uploaded ATC for exact submission date, format, and portal guidelines. Prepare all documents ahead of the deadline to avoid delays.

What are the payment terms for this DG set parts contract?

Payment terms will be defined in the ATC; bidders should anticipate standard UP norms, potentially milestones on delivery and acceptance. Ensure bidding price aligns with quoted OEM rates and includes any installation or warranty services.

What is the required eligibility for OEM-authorized suppliers?

Bidders must hold OEM authorization for 380/500 KVA DG set parts or provide proven equivalence with data sheets and warranty commitments. Experience in public sector procurement and a robust supply chain are advantageous.

What are the warranty expectations for DG set parts?

Warranty terms are to be specified in the ATC; bidders should offer manufacturer warranty for parts and a defined AMC/maintenance window where applicable, with clear replacement policy for defective items.

How to verify part compatibility with 380/500 KVA DG sets?

Obtain OEM part numbers and data sheets showing cross-compatibility with 380/500 KVA DG sets. Include technical comparison tables, installation notes, and performance guarantees in the technical bid to ensure proper fit and operation.

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