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Indian Army Registers Tender Gurudaspur Punjab 2026 - 13 Register Procurement with Site Visit and 50% Quantity Flexibility

Bid Publish Date

08-Jul-2026, 10:02 pm

Bid End Date

20-Jul-2026, 9:00 am

Location

GURDASPUR , PUNJAB
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Progress

Issue08-Jul-2026, 10:02 pm
AwardPending
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Quantity

282

Category

Arms Issue Register

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor code creation and mandatory KYC documents: PAN, GSTIN, cancelled cheque, EFT mandate
  • • NDA requirement for bid submissions and post-contract confidentiality
  • • Optional site visit with bidder's cost responsibility and indemnity clause
  • • 50% quantity variation right pre- and during contract period with specific delivery extension logic
  • • Delivery address and site conditions to be considered by bidder; no published product specs or standards
  • • No explicit EMD, payment terms, or delivery timelines disclosed in provided data
  • • 13 register items listed in BOQ; quantities not specified
  • • 12/16 Machhedi, Dist - Kathua, J&K as installation/receiving location when applicable

Categories 1

ARMS

Tender Overview

Indian Army under the Department of Military Affairs invites bids for procurement of multiple register products, including arms issue, daily ration, ledger, E Ticketing, and ACR forms, intended for deployment at military depots in Gurudaspur, Punjab. The scope covers 13 items (BOQ entries show N/A quantities) with the potential for site visits and adaptation to site conditions. The tender specifies delivery to the address in the union territory region of the consignee and reserves a 50% quantity option, plus a continuation clause for extensions. The opportunity requires bidders to demonstrate financial integrity and compliance with basic submission standards. Unique aspects include NDA requirements, vendor code creation, and installation/commissioning if applicable. This procurement is positioned as a routine supply contract for administrative and record-keeping materials within Indian Army logistics.

Technical Specifications & Requirements

  • No technical specifications are published; BOQ items are listed as 13 registers with no quantities.
  • Delivery address: Duggan, Bani, 12/16 Machhedi, Dist - Kathua, J&K (for installation/receipt as per contract).
  • Optional site visit allowed; bidder bears all costs and entrants indemnify Buyer/Consignee against liability.
  • Site conditions and pre-bid information are the bidder’s responsibility.
  • Option clause allows up to 50% increase/decrease of bid quantity at contract award; extended delivery time calculated by (additional quantity/original quantity) × original delivery period, with minimum 30 days.
  • No standard or certification details published; NDA and vendor-code related formalities apply.

Terms, Conditions & Eligibility

  • Bidder must not be under liquidation or similar proceedings; must provide an undertaking.
  • Submission of PAN, GSTIN, cancelled cheque, and EFT mandate certified by bank.
  • Non-disclosure declaration required on bidder letterhead.
  • Optional site visit to assessment; costs borne by bidder; liability indemnity applies.
  • Delivery/installation/commissioning, if covered, to be completed at the specified address; option clause governs quantity changes up to 50%.
  • Payment terms not specified in the excerpt; emphasis on regulatory & documentary prerequisites.

Key Specifications

  • Product/Service: 13 types of registers (N/A quantities) for Indian Army administrative use

  • Delivery/Installation: Address at Duggan, Bani, 12/16 Machhedi, Dist - Kathua, J&K as applicable

  • Site Visit: Optional; bidder bears all costs; indemnity and responsibility for site conditions

  • Quantity Clause: Purchaser may adjust quantity up to 50% during contract; delivery extension formula provided

  • Standards/Certifications: Not specified in tender excerpt; NDA and vendor-code processes in place

Terms & Conditions

  • EMD: Not specified in provided data; ensure documentary readiness for standard tender

  • Delivery: 50% quantity variation right; delivery extension formula defined

  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; NDA and vendor-code requirements

Important Clauses

Payment Terms

Not specified in the excerpt; bidders should watch for detailed terms in full T&C

Delivery Schedule

Delivery/installation at the specified Duggan address; extension trigger via option clause

Penalties/Liquidated Damages

Not described in given data; check full tender for LD provisions and performance bonds

Bidder Eligibility

  • No bankruptcy or liquidation proceedings against bidder

  • Fulfillment of PAN, GSTIN, and EFT mandate documentation

  • Agreement to NDA and vendor-code creation

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Arms Issue Register , Temp Arms Issue Register 24 Hrs , Daily Ration Issue Register , Coy Long Roll , Daily Parade State Register , Kote Register , E Ticketing Record Register , Lve Pad , Receipt Issue Expense Voucher Pad , Wpn Insp Register , Ledger Register , ACR Forms , Bn Parade State Register

Pre-Bid & Qualification

Pre-Bid Date

10-07-2026 09:00:00

Pre-Bid Venue

Duggan

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Gurdaspur

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-GurdaspurGurdaspur--615-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 5

GeM-Bidding-9579387.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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#1

Arms Issue Register

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6 pieces Delivery: 15 days
#2

Temp Arms Issue Register 24 Hrs

Temp Arms Issue Register 24 Hrs

3 pieces Delivery: 15 days
#3

Daily Ration Issue Register

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5 pieces Delivery: 15 days
#4

Coy Long Roll

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2 pieces Delivery: 15 days
#5

Daily Parade State Register

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6 pieces Delivery: 15 days
#6

Kote Register

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6 pieces Delivery: 15 days
#7

E Ticketing Record Register

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1 pieces Delivery: 15 days
#8

Lve Pad

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20 pieces Delivery: 15 days
#9

Receipt Issue Expense Voucher Pad

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15 pieces Delivery: 15 days
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Wpn Insp Register

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#11

Ledger Register

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#12

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#13

Bn Parade State Register

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2 pieces Delivery: 15 days

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Historical Data

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Non-Disclosure Declaration on Bidder Letter Head

6

Evidence of financial standing (no liquidation or bankruptcy)

7

Documentation for Vendor Code Creation

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army register procurement in Gurudaspur?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus NDA on bidder letterhead. Ensure vendor-code creation and non-liability declarations. Site visit is optional; costs are borne by the bidder. Review 50% quantity variation rights and delivery extension rules before submission.

What documents are required for this army registers tender submission?

Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, NDA on bidder letterhead, and evidence of financial solvency. Also provide vendor-code registration proof and any necessary authorization letters for OEMs if applicable.

What are the delivery conditions for the 13 register items tender?

Delivery/installation is at Duggan, Bani, 12/16 Machhedi, Dist - Kathua, J&K where applicable. The purchaser may increase/decrease quantity by up to 50% and adjust delivery time using the specified formula, ensuring a minimum extension of 30 days.

What is the site visit policy for the Indian Army registers tender?

Site visits are optional with costs borne by the bidder. Entry requires indemnity of Buyer/Consignee against liability. Bidder must obtain information about site conditions independently prior to bid submission.

Are there any standards or certifications required for these registers?

No specific standards or certifications are listed in the excerpt. Bidders should verify full tender documents for any ISI, ISO, or other compliance requirements and ensure NDA compliance and vendor-code registration if applicable.

What is the scope of quantity variation in this tender?

The purchaser reserves the right to vary quantity up to 50% at the time of placement and during currency. Additional delivery time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum 30 days.

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