Indian Army UPS RAM Monitor Keyboard & DVD Tender Bardhaman West Bengal 2026 – IS 550/ISO compliant, 25% option clause

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for the supply of essential IT hardware and components, including UPS (600-650 VA), UPS (10000 VA), 12V 7Ah battery, 18.5 inch monitor, RAM DDR3 8 GB / RAM DDR4 8 GB, keyboard with mouse, and DVD writer/writer slim. The procurement scope is limited to the supply of goods, with a potential quantity adjustment of up to 25% in the original bid quantity. The tender location is Bardhaman, West Bengal - 713101. A pre-bid meeting is scheduled for 10 Jan 2025 at 1000 hr, and a sample (01x) is required before bid opening. This tender emphasizes delivery at contract rates and confirms an option clause for quantity expansion during the contract period. The buyer’s terms include an option to scale quantities and adjust delivery timelines accordingly, signaling a flexible supply arrangement. Key differentiators include the explicit pre-bid meeting and mandatory sample submission, highlighting the need for precise conformity to technical expectations. Buyers should note the delivery window mechanics and the sample requirement as critical evaluation criteria.

Technical Specifications & Requirements

• Items/Categories: UPS units (600-650 VA and 10000 VA), 12V 7Ah battery, 18.5” monitor, DDR3 8 GB RAM, DDR4 8 GB RAM, keyboard with mouse, DVD ROM writer (old), DVD writer slim new.
• Scope: Supply of goods only; no installation or service scope indicated.
• Pre-bid meeting: 10 Jan 2025, 1000 hr, in reference to same specification; mandatory sample before opening.
• Quantity flex: Option to increase/decrease up to 25% of bid quantity; extended delivery time formula provided with minimum of 30 days.
• Delivery terms: Delivery period linked to last date of original delivery order; extensions subject to option clause.
• Documentation: Emphasis on bid submission with complete sample; supplier readiness to comply with term clauses.
• Quality/Standards: No explicit standards specified in available data; bidders should assume standard IT hardware compliance and verify at pre-bid.
• Category context: Government procurement for IT peripherals and UPS power solutions; supply-only with clear emphasis on quantity flexibility.

Terms, Conditions & Eligibility

• EMD/Financials: Not specified in data; bidders must verify applicability in terms and prepare standard bid security.
• Delivery timeline: Extended delivery time calculated via (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Payment terms: Not specified; ensure readiness to comply with typical government payment terms upon delivery.
• Documents: Prepare GST, PAN, experience certificates, financial statements, OEM authorizations, and sample submission evidence as required by ATC.
• Eligibility: Supply of goods only; pre-bid attendance and sample submission indicate technical capability verification is required.
• Penalties: Not specified in available data; monitor for LD clauses in final terms.
• Warranty/Support: Not specified; bidders should seek clarification if warranty/AMC details are expected in subsequent documents.