GEM

Directorate Of Municipal Administration Karnataka Built up Trucks (V3) Tender Hassan 2025 – 25% Quantity Flex, Service Centre, EMD ₹20,000

Bid Publish Date

27-Nov-2025, 7:06 pm

Bid End Date

08-Dec-2025, 8:00 pm

EMD

₹20,000

Location

HASSAN , KARNATAKA

Progress

Issue27-Nov-2025, 7:06 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Service Centre requirement: Functional Karnataka-based service center; establish within 30 days if absent
  • • EMD amount: ₹20,000; verify payment method and validity period in ATC
  • • Experience criterion: Must have supplied one canter truck with similar specifications to a govt or ULB in last 3 years
  • • Quantity flexibility: Purchaser may modify order up to 25% during bid and contract execution
  • • Notarized affidavits: Required for non-cancellation history and non-blacklisted status
  • • No BOQ items: Tender data shows zero listed items; expect clarifications during bid processing

Tender Overview

The Directorate Of Municipal Administration (Urban Development Department Karnataka) invites bids for built up trucks (V3) in Hassan, Karnataka 573101. The procurement references a 25% quantity variation clause and a delivery framework tied to last delivery date plus potential extension. An EMD of ₹20,000 is required. The bidder must demonstrate prior experience with a canter truck matching tender specifications and maintain a functional service center in Karnataka. The evaluation favors bidders with local service presence and a clean performance history. No BOQ items are listed in the current data, signaling a potentially flexible vehicle supply contract under state procurement rules.

Technical Specifications & Requirements

  • Category: Built up Trucks (V3) (Q1)
  • EMD: ₹20,000
  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity at contract award and during currency
  • Delivery timing: If extended, use formula ((Additional quantity ÷ Original quantity) × Original delivery period) with minimum 30 days
  • Service Centre: Must have a functional service centre in Karnataka; post-award establishment within 30 days if not existing
  • Must have supplied one canter truck with similar specifications to a ULB/Govt entity in India in the last 3 years
  • Local support: Active Karnataka service center with supporting documentation
  • Compliance: Notarized affidavits for no cancellation history and no blacklist status
  • BOQ: No items listed in current data; details to be clarified during tender

Terms, Conditions & Eligibility

  • EMD: ₹20,000 (submission as per terms; payment terms not specified here)
  • Delivery & extension: Quantity flexibility up to 25%; extended delivery time defined by the option clause equation with a 30-day minimum
  • Service infrastructure: Establish/maintain a Karnataka service center; documentary evidence required for release of payment
  • Eligibility evidence: Prior experience with a canter truck in the last 3 years; notarized affidavits for no order cancellations and no government blacklist
  • Local presence: Bidder must maintain an active service capability in Karnataka with proof of operation
  • Documentation: Required notarial affidavits, performance certificates, and OEM/brand confirmations as applicable
  • Additional terms: Bidder must comply with all ATC clauses and any further state procurement terms during contract execution

Key Specifications

  • Category: Built up Trucks (V3) Q1

  • EMD: ₹20,000

  • Quantity variation: ±25%

  • Delivery extension formula: (Additional ÷ Original) × Original days; minimum 30 days

  • Service centre: Karnataka presence; establishment within 30 days if not existing

  • Past performance: supply of one canter truck with similar specs to Govt/ULB in last 3 years

  • Local support: Karnataka service center; documentary evidence required

  • Affidavits: notarized for cancellation history and blacklisting

Terms & Conditions

  • Quantity variation clause allowing up to 25% change in bid quantity during and after award

  • Service center requirement in Karnataka with evidence; 30-day establishment period if not existing

  • Past performance criterion requiring a canter truck supply to a government entity in last 3 years

Important Clauses

Payment Terms

Not explicitly stated; payment conditioned on submission of documentary evidence of Functional Service Centre and compliance with ATC

Delivery Schedule

Delivery commencement linked to last date of original delivery order; additional time calculated by the option clause with a 30-day minimum

Penalties/Liquidated Damages

Not specified in supplied data; standard procurement terms likely apply per state guidelines

Bidder Eligibility

  • Must have supplied at least one canter truck with similar specifications to a govt or ULB in India within the last 3 years

  • Active local service center in Karnataka or commitment to establish within 30 days of award

  • No order cancellations and no blacklisting; notarized affidavits to be uploaded

  • Compliance with all ATC clauses and capability to supply built up trucks (V3) in Q1 category

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for canter truck supply in last 3 years

4

Financial statements / balance sheet for the last 2-3 years

5

EMD submission document for ₹20,000

6

Technical bid documents and compliance certificates

7

OEM authorizations or dealership certificates (if applicable)

8

Notarized affidavits: no order cancellations; not blacklisted

9

Proof of active service center in Karnataka or plan to establish within 30 days

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for the built up trucks in Hassan Karnataka tender 2025?

Bidders must meet eligibility criteria, submit EMD ₹20,000, provide experience with a canter truck in the last 3 years, and establish a Karnataka service center or prove existing facilities. Ensure compliance with ATC clauses and provide notarized affidavits for non-cancellation and non-blacklisting.

What documents are required for the Karnataka canter truck procurement bid 2025?

Submit GST registration, PAN, experience certificates for canter truck supply, financial statements, EMD documents, OEM authorizations if applicable, technical compliance certificates, and notarized affidavits confirming no cancellation history and no blacklisting.

What is the EMD amount for the Hassan truck tender and payment method?

The EMD amount is ₹20,000. Details on payment method are given in ATC; ensure online/DD submission with bidder credentials and reference to tender terms, and retain receipt until bid submission closing.

What are the delivery and extension terms for quantity changes in this tender?

The purchaser may vary quantity by up to 25% during order placement and contract tenure. Delivery extension uses the formula ((Additional quantity ÷ Original quantity) × Original delivery period) with a minimum of 30 days; extended time may apply to meet contract quantities.

What experience criteria must bidders meet for Karnataka truck procurement 2025?

Bidders must have supplied at least one canter truck with similar specs to a government entity in the last 3 years and maintain an active Karnataka service center or commit to establishing one within 30 days of award.

What steps ensure eligibility regarding service centers in Karnataka?

Provide evidence of an existing Karnataka service center or submit a plan and timeline to establish one within 30 days of contract award; payment release hinges on demonstration of functional service capability.

Which affidavits are required to avoid disqualification in this tender?

Upload notarized affidavits confirming no order cancellations and no blacklist status; these documents complement performance certificates and OEM authorizations as part of the compliance package.

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