Hqids Department of Military Affairs Heat Input Test Tender for Cool & Cold Rooms in Ships Yard Crafts - 2025

Tender Overview

Organization: Hqids under the Department Of Military Affairs seeks service for heat input test and related repair/maintenance work on cool and cold room systems installed in shipyard crafts. The scope focuses on repair, maintenance, and installation activities for heat input testing in shipyard cooling facilities, with an estimated EMD of ₹154,361. The tender includes an optional 25% adjustment to contract quantity or duration at issue and post-award, plus an Excess Settlement option allowing additional charges within a defined percentage. Bidders must prepare for EMD alternatives (FDR or BC) and submit hard copies within 5 days of bid opening. Key differentiator is the combined focus on shipyard-specific cooling infrastructure maintenance.

Technical Specifications & Requirements

• Item scope: heat input test for cool and cold room in shipyard crafts; no detailed technical specs published in the BOQ.
• EMD amount: ₹154,361; options to submit via Fixed Deposit Receipt (FDR) or Banker’s Cheque in favor of CSY NSRY SVP; scanned proof required with bid; hard copy due within 5 days of bid end/opening.
• Bid security & performance: FDR may be used as EMD; post-award, successful bidder may provide FDR as performance security; PBG acceptable as per GeM GTC; hard copy delivery timelines apply.
• Attribution clauses: Excess settlement mechanism allows inclusion of additional charges up to a specified percentage of item-level total value; requires mandatory supporting documents.
• ATC commitments: Undertakings to be filled; EPBG or hard copy of PBG required per contract duration.

Terms, Conditions & Eligibility

• EMD mechanics: ₹154,361 alternative forms (FDR or Banker’s Cheque) with proof; hard copy to Buyer within 5 days.
• Financial standing: Bidder must not be under liquidation or bankruptcy; submit undertaking.
• Delivery/contract flexibility: Quantity or duration may vary up to 25% at contract issue and thereafter; acceptance of revised scope is mandatory.
• Security: Successful bidder to submit FDR as performance security or PBG; original FDR to be delivered within 15 days of award.
• ATC requirements: Undertaking forms must be completed; EMD options clarified; bidders to ensure compliance with specific acceptance of excess charges.