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Mahanadi Coalfields Limited Vehicle Fuel Tank Monitoring GPS System Tender Odisha 2026 with Integrated GPS, Anti-Theft Alert, 5 Years SIM Charges

Bid Publish Date

28-Jun-2026, 11:18 am

Bid End Date

08-Jul-2026, 12:00 pm

EMD

₹50,466

Value

₹25,23,312

Location

ANGUL , ODISHA
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Progress

Issue28-Jun-2026, 11:18 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

45

Bid Type

Two Packet Bid

Categories 4

NAVIGATION SYSTEM EXTENSOMETERS MONITORING SYSTEM SILO STORAGE TANK

Tender Overview

Mahanadi Coalfields Limited invites bids for a Vehicle Fuel Tank Monitoring System with integrated GPS and anti-theft alert for 45 HEMMs at the Lingaraj Open Cast Project in Odisha. The package covers the supply, installation and commissioning of fuel sensors and GPS devices, plus 5-year GPS + SIM charges, services and spares. Estimated contract value is ₹2,523,312 with an EMD of ₹50,466. The procurement allows up to a 25% quantity variation during the contract, and delivery timing aligns with the last date of the original delivery order. The project emphasizes on-site feasibility and model/spec chart submission.

Technical Specifications & Requirements

  • Product scope: Fuel Tank Monitoring System with integrated GPS and anti-theft alert capabilities for 45 HEMMs.
  • Deliverables: Fuel sensors, GPS devices, all accessories, and commissioning support.
  • Documentation: Bidder must submit a chart detailing offered model and make for fuel sensors and GPS devices.
  • Service window: 5-year GPS service coverage including SIM charges and spares; on-site installation and commissioning.
  • Standards/Compliance: Not specified; feasibility and site condition appraisal recommended prior to bid submission.
  • Key location/scope: Lingaraj OCP, Mahanadi Coalfields Ltd., Odisha.
  • Value signals: Estimated value ₹2,523,312; EMD ₹50,466.

Terms, Conditions & Eligibility

  • EMD: ₹50,466; submit via DD/online as per vendor terms.
  • Delivery flexibility: Up to 25% increase/decrease in quantity; extended delivery period with calculated additional time formula.
  • Payment terms: Not specified in data; bidders should anticipate vendor-standard terms and confirm at bid stage.
  • Experience/records: Site feasibility and model chart submission required; OEM authorization and service capability implied.
  • Warranty/AMC: 5-year GPS/SIM coverage included; detailed warranty terms not specified.
  • Documentation: GST, PAN, experience certificates, financials, and technical compliance documents typically required; verify in official tender portal.
  • Key contacts: Official emails for queries provided in terms and conditions.

Key Specifications

  • Product/service: Vehicle fuel tank monitoring with integrated GPS and anti-theft alert

  • Quantity: 45 HEMMs at Lingaraj OCP

  • EMD: ₹50,466

  • Estimated contract value: ₹2,523,312

  • Delivery/installation: Supply, installation and commissioning

  • Access: 5-year GPS, SIM charges, services and spares included

Terms & Conditions

  • EMD amount and payable terms

  • Quantity variation up to 25% during contract

  • Delivery periods tied to original last delivery order date

  • 5-year GPS/SIM services included in scope

  • Site feasibility must be completed prior to bid submission

Important Clauses

Payment Terms

Not specified in data; bidders should expect standard government terms and confirm at bid stage

Delivery Schedule

Delivery period linked to last date of original delivery order; additional time calculated as (increased quantity/original quantity) × original delivery period with a minimum of 30 days, extendable up to original period

Penalties/Liquidated Damages

Not specified in data; verify in tender portal terms and conditions

Bidder Eligibility

  • Capability to install and commission GPS-based fuel monitoring systems on heavy earth moving machines

  • Authorised OEM for GPS devices and fuel sensors (if applicable)

  • Financial capability to meet EMD and project costs

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Fuel Level Monitoring System Kit integrated GPS system, anti-theft alert 05 years GPS, SIM charges

Authority Records

MINISTRY OF COALCOAL INDIA LIMITED

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Documents 4

GeM-Bidding-9529340.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similarFuel Tank Monitoring or GPS installations

4

Financial statements (last 3 years)

5

EMD submission proof

6

Technical bid documents and OEM authorization (if applicable)

7

Charts specifying offered fuel sensor and GPS device models

8

Affidavits or undertakings on site feasibility and commissioning capability

Frequently Asked Questions

How to bid for the fuel monitoring system tender in Odisha

Bidders should prepare the EMD of ₹50,466, submit GST and PAN, provide experience certificates for similar GPS installations, and attach a model/chart for fuel sensors and GPS devices. The contract includes 5-year GPS/SIM services; ensure site feasibility and commissioning capability before submission.

What documents are required for Odisha fuel monitoring tender submission

Required documents typically include GST certificate, PAN, experience certificates, financial statements, EMD proof, OEM authorizations if applicable, and a chart specifying offered GPS model and fuel sensor. Ensure submission through the GeM portal and attach technical bid documents as per terms.

What are the delivery and variation terms for this MCL tender

Delivery can be adjusted by up to 25% more or less than bid quantity, with the extended delivery period calculated as (increased quantity/original quantity) × original period, minimum 30 days, and may extend to the original delivery period during option exercise.

What is included in the 5-year GPS and SIM charges for this project

The scope covers 5 years of GPS services, SIM charges, associated services and spares, ensuring continuous tracking and anti-theft alerts for 45 HEMMs at Lingaraj OCP, Odisha.

What is the estimated contract value for the Odisha GPS project

The tender estimates the contract value at ₹2,523,312, with an EMD of ₹50,466. Bidders should factor in installation, commissioning, and 5-year service costs within this budget.

What site conditions must bidders assess for Lingaraj OCP

Bidders must perform on-site feasibility assessments, understand installation constraints on HEMMs, and confirm compatibility of supplied fuel sensors and GPS devices with existing equipment before bid submission.

Are OEM authorizations required for GPS devices in this tender

If applicable, provide OEM authorization certificates; at minimum, exhibitors should demonstrate capability to supply GPS devices and fuel sensors with required spares and 5-year service coverage.

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