Indian Army Flex Board and Signage Tender Panchkula Haryana 2026 ISO 9001 & BIS Compliance Procurement

Tender Overview

The Indian Army (Department of Military Affairs) seeks supply of multiple signage solutions in PANCHKULA, HARYANA: Flex Board with Iron frame 16 ft x 5 ft, Flex Board with Iron frame 6 ft x 5 ft, Flex Board with Iron frame 5 ft x 6 ft, PVC Root Marking Sign Board 7 Inch x 7 Inch, and Photo Frame with Printing Size 3 ft x 2 ft. While exact quantities and total estimated value are not published, bidders must be prepared for a multi-item procurement with supplier requirements including local eligibility and pre-bid participation. Unique aspects include attendance at a pre-bid meeting, explicit model/make declarations, and OEM authorization. The tender emphasizes ISO 9001 certification and adherence to product-specific certificates. The option clause allows quantity variation up to 25% during contract, at contracted rates. Bidders should note policy on supplier eligibility, GST, and EFT mandates.

Technical Specifications & Requirements

• Product categories: Flex boards (iron frame) in three sizes, PVC root marking signs, and printing photo frames.
• Certifications required: ISO 9001 (supplier or OEM), BIS licenses, and related type tests/certificates as specified in the bid document.
• Documentation prerequisites: PAN, GSTN, cancelled cheque, EFT mandate, and pre-bid meeting evidence. Ensure model/make is declared in documents and ISO 9001:2015/2018 certification is uploaded.
• Eligibility indicators: minimum 01 year of relevant item experience, authorization from Engineer Equipment Suppliers, non-blacklist status, and GST challan for the last year.
• Delivery and sampling: participate in pre-bid meeting with product samples; local seller preference if criteria matched; NDA/notary attestations as required.

Terms, Conditions & Eligibility

• EMD not specified in data; must comply with bid terms and ensure bank EFT mandate is uploaded.
• Delivery term: option to adjust quantities up to +25% at contracted rates; delivery timing calculated from original delivery period with a minimum 30 days extension.
• Financial health: bidder must avoid liquidation or bankruptcy; provide undertaking. Pre-bid meeting attendance is mandatory.
• Documentation: PAN, GST, Aadhaar, bank details, last year GST challan, and non-darklist certificate.
• Penalties and compliance: strict adherence to ISO 9001 and BIS/Type Test certificates; non-compliance may lead to rejection.