Kerala Local Self Government Department Laptop & Multifunction Printer Tender Kannur 2026 - OEM/Authorized Dealer, ISO 9001:2015, GEM Standards
N/a
KANNUR, KERALA
Posted:
24 January 2026
Closed:
3 February 2026
GEM
GEM
Pallikkara Grama Panchayath Laptop & Multifunction Printer Tender Kasaragod Kerala 2026
Progress
Issue20-Feb-2026, 10:27 pm
AwardPending
Quantity
45
Category
Multifunction Printer (Print, Scan, Copy)
Bid Type
Single Packet Bid
Key Highlights
- • Local seller preference with district-based service center requirement
- • EMD of ₹13,900 and 5% security deposit on award
- • 25% quantity variation right during contract with contracted rates
- • Ubuntu OS warranty coverage caveat; OEM warranty may vary
- • Proof of operation required: Municipality/Panchayat license or GST
- • IS/ISO compliance not explicitly stated; rely on vendor compliance with stated standards
- • Delivery period formula emphasizes extended time for increased quantity
Categories
3
Tender Overview
Pallikkara Grama Panchayath (Local Self Government Department Kerala) invites bids for Entry and Mid-Level Laptop–Notebook (Q2) and Multifunction Printer (Print, Scan, Copy) (Q2) procurements located in KASARGOD, KERALA 671121. The tender references the 13900 EMD and requires local sellers with a service center in the consignee district to support warranty for Ubuntu-notebook hardware. A 25% quantity variation right exists during contract execution, with pricing at contracted rates. The opportunity targets vendors capable of delivering hardware with district-level service, warranty coverage, and Ubuntu OS applicability. Unique aspects: local-seller preference, on-site service capability, and adherence to supplier-option quantity adjustments during delivery windows.
Key Specifications
-
Entry-level laptops with processor, RAM, storage, and display specs (exact numbers not disclosed in data)
-
Multifunction printers with print/scan/copy functions, auto duplexing, and ISO/IEC 24734 performance metrics
-
Original document feeder and paper tray capacities for scanning/copying functions
-
Connectivity options: USB, Ethernet, Wi-Fi (as applicable)
-
Ubuntu OS compatibility considerations with warranty implications
-
Service center presence within the consignee district and proof of operation
Terms & Conditions
-
EMD of ₹13,900 and 5% security deposit on award
-
Local service center in Kasaragod district; proof via GST/Municipality license
-
Option clause allows 25% quantity variation at contracted rates
Important Clauses
Payment Terms
EMD of ₹13,900; 5% security deposit on award; no further terms specified beyond standard procurement norms
Delivery Schedule
Delivery period adjustments allowed with option clause; additional time computed as (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed in provided data; standard procurement penalties may apply per ATC
Bidder Eligibility
-
Sellers located within the consignee district preferred
-
Functional service center within the consignee district with valid GST/Panchayat license
-
Experience in supplying laptops and multifunction printers to government entities
Documents 5
GeM-Bidding-9022250.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | DOS or equivalent, Linux |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Required Documents
1
GST certificate
2
PAN card
3
Experience certificates for similar hardware procurements
4
Financial statements evidencing stability
5
EMD submission evidence (₹13,900)
6
Technical bid documents and compliance certificates
7
OEM authorizations for laptops and printers
8
Municipality/Panchayat license or GST registration as service-centre proof
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Kasaragod laptop and printer tender 2026?
Bidders should submit GST, PAN, experience, financials, EMD ₹13,900, and OEM authorizations; provide technical compliance certificates and proof of a local service center in Kasaragod, Kerala. Ensure adherence to the 25% quantity option clause and 5% security deposit on award.
What documents are required for Pallikkara Panchayath procurement in Kerala?
Required documents include GST certificate, PAN, experience certificates for similar procurements, financial statements, EMD receipt for ₹13,900, technical bid, OEM authorizations, and service-center proof such as local GST or municipal license.
What are the technical specs for laptops and printers in this tender?
Specifications cover processor-grade laptops with factory pre-loaded OS, RAM, storage, display, and connectivity; printers with print/scan/copy, auto duplexing, paper-tray capacities, and ISO/IEC 24734 speeds for monochrome/color in A4/A3 formats.
What is the EMD amount and security deposit for this bid?
The EMD is ₹13,900 and a security deposit of 5% of the bid value applies after award; EMD must accompany the bid and reach the designated office prior to bid opening.
Who benefits from the local service center requirement in Kasaragod?
Local sellers with a functional Kasaragod service center are prioritized; this ensures prompt warranty support and adherence to the local procurement policy.
What delivery terms are specified for quantity variation?
The purchaser can increase/decrease quantity by up to 25% at contract, with delivery time calculated from the last delivery order date and a minimum extension of 30 days.
What branding or OS considerations affect warranty for Ubuntu?
Ubuntu OS is not covered by the laptop manufacturer's warranty; ensure serviceability within the consignee district and confirm any OS-specific support terms with the OEM.
What is the procurement location and organization for this tender?
The tender targets Pallikkara Grama Panchayath under the Local Self Government Department, Kerala, for procurement in Kasaragod district (671121), with laptops and multifunction printers.
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Documents 5
GeM-Bidding-9022250.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS