Entry and Mid Level Laptop - Notebook,Multifunction Printer (Print, Scan, Copy)
N/a
ERNAKULAM, KERALA
Posted:
22 January 2026
Closed:
2 February 2026
GEM
GEM
Medical Health And Family Welfare Department Uttar Pradesh Kanpur Laptop & Multifunction Printer Tender 2026
Bid Publish Date
10-Feb-2026, 5:30 pm
Bid End Date
27-Feb-2026, 3:00 pm
EMD
₹45,050
Value
₹45,05,000
Location
Latest Corrigendum Available
Progress
Issue10-Feb-2026, 5:30 pm
Corrigendum23-Feb-2026
AwardPending
Quantity
106
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Explicit OEM turnover and service center obligations in-state
- • Technical standards: ISO/IEC 24734 print speeds; IS/ISO compatibility may be specified
- • Special clauses: 25% quantity variation during and postContract; delivery time formula
- • Eligibility: 3-year turnover analysis with audited statements or CA certificate
- • Warranty/AMC: on-site vs carry-in warranty and 30-day setup requirement for new centers
- • Penalties: LDs or penalties not explicitly detailed but implied in delivery terms
Categories
3
Tender Overview
Medical Health And Family Welfare Department Uttar Pradesh invites bid for Entry and Mid Level Laptop - Notebook and Multifunction Printer (Print, Scan, Copy) in Kanpur Nagar, Uttar Pradesh with an estimated value of ₹4,505,000 and EMD ₹45,050. The procurement covers both portable computing devices and multifunction printers, with a combined scope for office automation in public health facilities. Quantity flexibility is allowed up to 25% under option clauses, with delivery timelines tied to last delivery order date. Bidders must demonstrate turnover and OEM capabilities as per policy and maintain service presence in the state of each consignee location. Unique aspects include a blended hardware suite (laptops and networked printers) under one contract and mandatory on-site/off-site warranty considerations.
Technical Specifications & Requirements
- Product Categories: Entry/Mid Level Laptop - Notebook and Multifunction Printer (Print, Scan, Copy)
- Laptop Specifications to be considered: Processor type and number, factory pre-loaded OS, RAM in GB, display size, storage capacity in GB, connectivity, and original document feeder for scan/copy
- Printer Specifications: Print technology, monochrome/color speeds per ISO/IEC 24734 for A4/A3, auto duplex, paper handling with main tray counts, and connectivity
- Compliance elements include required standards/compatibility (IS/ISO references may be invoked in terms) and service/maintenance expectations
- Delivery & Installation: timelines, installation support, and site readiness per state-wide service coverage
- OEM/Brand or certification expectations: dedicated OEM support, core hardware compatibility, and warranty expectations
Terms, Conditions & Eligibility
- EMD: ₹45,050; payment terms and how the EMD is submitted are defined in the tender
- Turnover Criteria: minimum average annual turnover over last 3 financial years; documentary audits or CA certificates required
- OEM Turnover: OEM’s average turnover requirement over last 3 years; if consortium, primary product OEM with highest bid value must meet criteria
- Service Centres: functional service centre in each consignee state; on-site or carry-in warranty depending on contract terms; establish new centre within 30 days if not present at bidding
- Delivery: option for quantity adjustment up to 25%; delivery schedule linked to contract specifics; extended period calculations apply
- Documentation: GST, PAN, experience certificates, financial statements, EMD receipt, OEM authorizations, and technical compliance documents
- Warranty/Support: details to be defined in contract; penalties or LDs may apply for non-compliance or delays
Key Specifications
-
Entry/Mid Level Laptop - Notebook with processor details, RAM, storage, OS, display size, and connectivity
-
Multifunction Printer with print speeds per ISO/IEC 24734 for A4/A3, mono/color, auto duplex, and paper handling
-
Original Document Feeder for scanner/copy, and main paper tray specifications
-
Connectivity options (USB, Ethernet, wireless) and warranty/AMC expectations
-
State-wise service center availability and OEM support commitments
Terms & Conditions
-
Delivery quantity may increase by up to 25% during contract or extended period
-
Minimum turnover requirements for bidders and OEMs over the last 3 financial years
-
Functional service centers required in each consignee state; 30-day establishment window
Important Clauses
Payment Terms
EMD ₹45,050; contract payments aligned with delivery milestones and statutory compliance
Delivery Schedule
Delivery period calculated from the last date of original delivery order; option extension rules apply
Penalties/Liquidated Damages
Penalties may apply for delays; LD terms to be defined in contract
Bidder Eligibility
-
Minimum 3-year turnover average over the last 3 financial years
-
OEM turnover as specified by tender for primary product category
-
Functional service center presence in each consignee state or 30-day establishment period
Documents 4
GeM-Bidding-8963299.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Posted:
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Closed:
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Home |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.09 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Audited financial statements or CA certificate showing turnover of last 3 years
4
Experience certificates for similar laptop and multifunction printer procurements
5
OEM authorization letter (if bidding as an authorized partner)
6
Technical bid documents showing compliance with listed specifications
7
EMD submission proof (₹45,050)
Corrigendum Updates
1 Update
#1
23-Feb-2026 Update
Extended Deadline
27-Feb-2026, 3:00 pm
Opening Date
27-Feb-2026, 3:30 pm
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for laptops and printers tender in Kanpur UP 2026?
Bidders must meet turnover and OEM criteria, submit EMD ₹45,050, provide GST, PAN, audited financials, and OEM authorizations, plus technical bids showing ISO/IEC 24734 compatibility and service center readiness in Uttar Pradesh; ensure delivery within the contract period and comply with 25% quantity variation rules.
What documents are required for the Kanpur laptops and printers tender 2026?
Submit GST certificate, PAN, 3-year turnover evidence (audited or CA-certified), experience certificates for similar projects, OEM authorization if applicable, technical bid documents showing device specifications, and EMD receipt of ₹45,050; include service center details in Uttar Pradesh.
What are the technical specifications for the printer in this UP tender?
Printer must support ISO/IEC 24734 speeds for A4 and A3 in mono and color, include auto duplexing, multiple paper trays, and reliable connectivity (USB/Ethernet/wireless); ensure compatibility with standard UP health department workflows and warranty terms.
What is the delivery timeline and extension policy for the Kanpur procurement?
Delivery starts after the last delivery order date; option to increase quantity up to 25% with extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extensions allowed up to original delivery period.
What are the OEM turnover criteria for this UP purchase?
OEM must demonstrate minimum average annual turnover over the last 3 years as specified in the bid document; in case of new OEMs, turnover is calculated on completed financial years post-incorporation; primary product OEM with highest bid value must meet this threshold.
What warranty and service commitments are required for Kanpur IT equipment?
Bidder must provide service center presence in each consignee state or establish one within 30 days if absent; on-site or carry-in warranty terms depend on contract; ensure timely maintenance and replacement parts availability within state.
What is the EMD amount and submission method for the UP procurement?
EMD is ₹45,050; submit through the tender portal as per buyer terms, with clear payment receipts; ensure EMD validity during bid evaluation and refund terms post-award; ensure compliance with statutory tender rules.
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Documents 4
GeM-Bidding-8963299.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS