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Indian Navy A3 Size MFP, UPS with AVR & Multimedia Projector Tender Kochi 2026 - ISI/ISO Standards & 3-Year OEM Warranty

Bid Publish Date

29-Jun-2026, 9:10 am

Bid End Date

14-Jul-2026, 6:00 pm

Value

₹13,40,193

Progress

Issue29-Jun-2026, 9:10 am
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

25

Category

A3 Size Multifunction Printer (MFP)

Bid Type

Two Packet Bid

Key Highlights

  • Brand/OEM requirements: OEM warranty certificates to be submitted at delivery; dedicated service personnel for warranty periods
  • Technical standards: ISO/IEC 24734 performance metrics; IS/IEC conformity where applicable
  • Special clauses: 25% quantity variation right during and post-contract with extended delivery calculations
  • Eligibility: maintain financial viability; no liquidation or bankruptcy; provide adverse risk undertaking
  • Warranty/Support: 3-year warranty minimum; on-site repair/maintenance; service centers in consignee state
  • Delivery/Installation: ND School Naval Base Kochi address; commissioning included
  • Penalties: as per buyer terms for delays; performance/installation SLAs to be defined in contract
  • Delivery geography: Kochi, Kerala; single-bundle procurement across three product categories

Categories 8

Tender Overview

Organization: Indian Navy (Department Of Military Affairs) seeks procurement of A3 Size Multifunction Printer (MFP), Line Interactive UPS with AVR (V2), and Multimedia Projector (MMP) for ND School Naval Base, Kochi, Kerala. Estimated value is ₹1,340,193. The scope covers printing (mono and color), scanning, copying, and fax capabilities where applicable, plus UPS backup and projector requirements. Unique aspects include a single contractual bundle across three product categories with on-site installation and service obligations, and a 25% quantity option clause to be exercised at contract time. The procurement emphasizes vendor readiness to support installation at the consignee location in Kochi and adherence to OEM warranty and after-sales commitments.

Technical Specifications & Requirements

  • Product categories: A3 Size Multifunction Printer (MFP), Line Interactive UPS with AVR (V2), Multimedia Projector (MMP)
  • Key capabilities: standard printing, scanning, copying; auto duplex; document feeder for scanning; multiple paper trays; connectivity options; scan-to functions
  • Performance indicators: minimum print speeds per ISO/IEC 24734 for A4; RAM and storage capacities; native resolution; brightness for projectors; lamp life and spare parts availability
  • Warranty & certifications: On-site warranty for 1-3 years (customer location dependent), OEM warranty certificates required at delivery; emphasize service center presence in the consignee state; IS/IEC conformity where applicable; UPS AVR functionality validation
  • Delivery/installation: installation and commissioning at ND School Naval Base Kochi; dedicated service personnel for warranty support; supplier must maintain a capable Indian service network
  • Tender context: delivery and installation timelines subject to the Buyer’s option clause for quantity variation up to 25%; ensure compliance with terms and local support requirements

Terms, Conditions & Eligibility

  • EMD: not specified in data; bidders must satisfy standard bid security norms per buyer terms
  • Delivery: installation and commissioning at ND School Naval Base Kochi; delivery period as per contract terms
  • Warranty: minimum 3 years warranty; OEM warranty documentation to be provided; service centers in consignee state; dedicated service personnel during warranty
  • Financial standing: bidders must avoid liquidation or bankruptcy and upload a static undertaking
  • Documentation: submission of GST, PAN, experience certificates, financials, EMD/security as applicable, OEM authorizations
  • Option clause: quantity can be increased/decreased by up to 25% during or after contract execution; delivery time adjustments follow the formula stated in the clause

Key Specifications

  • A3 Size Multifunction Printer (MFP) with auto duplexing, 2+ paper trays, scan-to functions, and network connectivity

  • Line Interactive UPS with AVR (V2) with specified KVA rating and backup time

  • Multimedia Projector (MMP) with native resolution, brightness, throw ratio, and lamp life as per tender data

  • On-site warranty of 3 years; OEM warranty certificates required at delivery

  • ND School Naval Base Kochi installation and commissioning requirements

  • Service center presence in the consignee state for carry-in or on-site warranty support

Terms & Conditions

  • 25% quantity variation right with delivery period adjustments

  • On-site installation and commissioning at ND School Naval Base Kochi

  • 3-year OEM warranty with service centers in consignee state

Important Clauses

Delivery Terms

Delivery and installation at ND School Naval Base Kochi; extended delivery time rules apply under option clause

Warranty & After-Sales

Minimum 3-year warranty; OEM warranty certificates due at delivery; dedicated technical staff for warranty service

Payment Terms

As per standard tender terms; ensure alignment with delivery milestones and installation acceptance

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Demonstrable experience in supplying MFPs, UPS, and projectors to government or defense entities

  • Evidence of a functional service network in at least the consignee state or ability to deploy promptly

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A3 Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Multimedia Projector (MMP) (Q2)

Advisory Bank

State Bank of India

ePBG Percentage

5%

ePBG Duration (Months)

21

Pre-Bid & Qualification

Pre-Bid Date

30-06-2026 17:00:00

Pre-Bid Venue

PRE-BID MEETING WILL BE CONDUCTED AT STORE OFFICE, ND SCHOOL, NAVAL BASE, KOCHI 682004. ANY QUERIES PLEASE CONTACT TO

Delivery Details

Max Delivery Days

60

Delivery Locations

1

Delivery Cities

ERNAKULAM CITY

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-ERNAKULAM CITYERNAKULAM CITY--360-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN NAVY

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 8

GeM-Bidding-9510619.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes, No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Hardware Configuration RAM Size (MB) 128, 512, 1024, 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192, 1500, 256 Or higher
Hardware Configuration Storage Capacity (in GB) 0, 128, 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) No, Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates (similar procurements)

4

Financial statements (audited if available)

5

EMD/security deposit documentation (as applicable)

6

Technical bid documents demonstrating compliance with MFP, UPS, and projector specs

7

OEM authorizations / dealership certificates

8

Warranty certificates from OEM

9

Service center details near consignee locations

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Indian Navy MFP and projector tender in Kochi

Bidders must submit GST, PAN, experience certificates, financial statements, OEM authorizations, and EMD if applicable. Ensure 3-year OEM warranty is supported and service centers are available in Kerala. Include installation plan for ND School Naval Base Kochi and confirm 25% quantity option logistics.

What documents are required for the Kochi MFP and UPS tender

Submit GST certificate, PAN, detailed experience certificates of similar procurements, financial statements, EMD/security where applicable, OEM authorization, installation/maintenance plan, and OEM warranty certificates. Include service centre details near Kochi consignee and proof of on-site installation capability.

What standards and certifications are required for the MFP and projector

Tender requires compliance with applicable IS/IEC standards where specified, ISO performance metrics per ISO/IEC 24734, and OEM warranty documentation. Projector brightness and lamp life details should align with tender specs; ensure ISI/ISI-related conformity if stipulated.

What is the delivery location and installation requirement for Kochi

Delivery and installation must occur at ND School Naval Base Kochi, with commissioning included. The option clause allows up to 25% quantity variation, and delivery timelines adjust accordingly based on the original schedule and extended period rules.

What is the warranty term and service expectations for suppliers

Minimum 3-year warranty from final acceptance or commissioning date, with OEM warranty certificates provided at delivery. Maintain a dedicated technical service team for timely servicing, and ensure service centers exist in the consignee state to support warranty.

What is the quantity variation allowed under the option clause

Contract permits a 25% increase or decrease in bid quantity at placement of contract and during currency, with delivery time adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What are the key product categories in this tender

The procurement covers three product categories: A3 Size Multifunction Printer (MFP), Line Interactive UPS with AVR (V2), and Multimedia Projector (MMP), each requiring installation and on-site support at the Kochi consignee site.

How to verify service centers availability for Kochi bidders

Check for a functional service center in Kerala/consignee state; provide state-wise details in bid and ensure Indian service network coverage for carry-in or on-site warranty depending on product scope.

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