Indian Air Force A3 Size Multifunction Printer Tender 2026 - 25% Quantity Flexibility & 40842 EMD
Indian Air Force
Progress
Quantity
25
Category
A3 Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Organization: Indian Navy (Department Of Military Affairs) seeks procurement of A3 Size Multifunction Printer (MFP), Line Interactive UPS with AVR (V2), and Multimedia Projector (MMP) for ND School Naval Base, Kochi, Kerala. Estimated value is ₹1,340,193. The scope covers printing (mono and color), scanning, copying, and fax capabilities where applicable, plus UPS backup and projector requirements. Unique aspects include a single contractual bundle across three product categories with on-site installation and service obligations, and a 25% quantity option clause to be exercised at contract time. The procurement emphasizes vendor readiness to support installation at the consignee location in Kochi and adherence to OEM warranty and after-sales commitments.
A3 Size Multifunction Printer (MFP) with auto duplexing, 2+ paper trays, scan-to functions, and network connectivity
Line Interactive UPS with AVR (V2) with specified KVA rating and backup time
Multimedia Projector (MMP) with native resolution, brightness, throw ratio, and lamp life as per tender data
On-site warranty of 3 years; OEM warranty certificates required at delivery
ND School Naval Base Kochi installation and commissioning requirements
Service center presence in the consignee state for carry-in or on-site warranty support
25% quantity variation right with delivery period adjustments
On-site installation and commissioning at ND School Naval Base Kochi
3-year OEM warranty with service centers in consignee state
Delivery and installation at ND School Naval Base Kochi; extended delivery time rules apply under option clause
Minimum 3-year warranty; OEM warranty certificates due at delivery; dedicated technical staff for warranty service
As per standard tender terms; ensure alignment with delivery milestones and installation acceptance
Not under liquidation, court receivership, or bankruptcy
Demonstrable experience in supplying MFPs, UPS, and projectors to government or defense entities
Evidence of a functional service network in at least the consignee state or ability to deploy promptly
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A3 Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Multimedia Projector (MMP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
21
Pre-Bid Date
30-06-2026 17:00:00
Pre-Bid Venue
PRE-BID MEETING WILL BE CONDUCTED AT STORE OFFICE, ND SCHOOL, NAVAL BASE, KOCHI 682004. ANY QUERIES PLEASE CONTACT TO
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
ERNAKULAM CITY
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | ERNAKULAM CITY | ERNAKULAM CITY | - | - | 3 | 60 | - |
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Main Document
GEM_CATEGORY_SPECIFICATION
GEM_CATEGORY_SPECIFICATION
GEM_CATEGORY_SPECIFICATION
GEM_CATEGORY_SPECIFICATION
GEM_CATEGORY_SPECIFICATION
OTHER
GEM_GENERAL_TERMS_AND_CONDITIONS
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Indo Tibetan Border Police (itbp)
BELGAUM, KARNATAKA
N/a
UMARIA, MADHYA PRADESH
Invest Mp - Madhya Pradesh Trade And Investment Facilitation Corporation Limited Bhopal
BHOPAL, MADHYA PRADESH
Bharat Dynamics Limited
HYDERABAD, TELANGANA
Tender Results
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| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | Yes, No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Mac OS, Microsoft Windows Server |
| Hardware Configuration | RAM Size (MB) | 128, 512, 1024, 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192, 1500, 256 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 0, 128, 256, 512, 1024, 320, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | No, Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4, 5, 6 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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GST registration
PAN card
Experience certificates (similar procurements)
Financial statements (audited if available)
EMD/security deposit documentation (as applicable)
Technical bid documents demonstrating compliance with MFP, UPS, and projector specs
OEM authorizations / dealership certificates
Warranty certificates from OEM
Service center details near consignee locations
Key insights about KERALA tender market
Bidders must submit GST, PAN, experience certificates, financial statements, OEM authorizations, and EMD if applicable. Ensure 3-year OEM warranty is supported and service centers are available in Kerala. Include installation plan for ND School Naval Base Kochi and confirm 25% quantity option logistics.
Submit GST certificate, PAN, detailed experience certificates of similar procurements, financial statements, EMD/security where applicable, OEM authorization, installation/maintenance plan, and OEM warranty certificates. Include service centre details near Kochi consignee and proof of on-site installation capability.
Tender requires compliance with applicable IS/IEC standards where specified, ISO performance metrics per ISO/IEC 24734, and OEM warranty documentation. Projector brightness and lamp life details should align with tender specs; ensure ISI/ISI-related conformity if stipulated.
Delivery and installation must occur at ND School Naval Base Kochi, with commissioning included. The option clause allows up to 25% quantity variation, and delivery timelines adjust accordingly based on the original schedule and extended period rules.
Minimum 3-year warranty from final acceptance or commissioning date, with OEM warranty certificates provided at delivery. Maintain a dedicated technical service team for timely servicing, and ensure service centers exist in the consignee state to support warranty.
Contract permits a 25% increase or decrease in bid quantity at placement of contract and during currency, with delivery time adjustments calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
The procurement covers three product categories: A3 Size Multifunction Printer (MFP), Line Interactive UPS with AVR (V2), and Multimedia Projector (MMP), each requiring installation and on-site support at the Kochi consignee site.
Check for a functional service center in Kerala/consignee state; provide state-wise details in bid and ensure Indian service network coverage for carry-in or on-site warranty depending on product scope.
N/a
📍 THIRUVANANTHAPURAM, KERALA
Chhattisgarh Housing Board Head Office
📍 BILASPUR, CHHATTISGARH
Government Colleges Of Madhya Pradesh
📍 SEHORE, MADHYA PRADESH
Indian Army
📍 INDORE, MADHYA PRADESH
Office Of Dg (ace)
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Main Document
GEM_CATEGORY_SPECIFICATION
GEM_CATEGORY_SPECIFICATION
GEM_CATEGORY_SPECIFICATION
GEM_CATEGORY_SPECIFICATION
GEM_CATEGORY_SPECIFICATION
OTHER
GEM_GENERAL_TERMS_AND_CONDITIONS