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GEM

Indian Army Department of Military Affairs Blood Bank Registers & Medical Records Tender 2025

Bid Publish Date

01-Jan-2026, 1:30 pm

Bid End Date

12-Jan-2026, 2:00 pm

Value

₹3,00,000

Location

JAMMU , JAMMU AND KASHMIR

Progress

Issue01-Jan-2026, 1:30 pm
Technical01-Dec-2026, 1:21 pm
Financial
AwardCompleted
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Quantity

8151

Category

Unwilling cert for treatment surgical blique med 50 gsm 31 cm 19 cm

Bid Type

Two Packet Bid

Key Highlights

  • • Unique items: 300-page registers for Blood & Blood Components Issuance, Stock Ledgers, Donor Screening, TTI Screening, Cross Match, and related records
  • • Labeling requirements: SAGM Labels, Whole Blood Labels, 200-sheet per label sheets, and donor cards for multiple blood groups
  • • Demurrage policy: 0.5% daily on total contract value for unlifted items; destruction after 30 days
  • • Option clause: purchaser may increase/decrease quantity by up to 50% during contract; delivery period adjusts accordingly
  • • Brand/OEM specifics: none specified; ensure standard packaging suitable for hospital/military archives
  • • Standards: explicit standards not listed; prioritize archival quality, legibility and durable paper
  • • Eligibility: no corporate liquidation or bankruptcy; provide an undertaking with bid

Categories 13

BED INDUCTION MOTORS BLOOD BAG ATTENDANCE RECORDING BAG ENVIRONMENTAL IMPACT ASSESSMENT ATTENDANCE MANAGEMENT BARITONE HORNS COAL HANDLING PLANT SCRIPT WRITING BOOK SUPPLY OF SYNTHETIC FABRIC HAEMATOLOGY

Tender Overview

The Indian Army, under the Department of Military Affairs, seeks supply of extensive blood bank and medical records documentation assets, including 300-page registers (Blood and blood components issue, blood donor screening, cross match, transfusion reaction investigations, stock ledgers, and daily stock), patient ABO/Rh records, ELISA and QC forms, consent sheets, and related labeling for blood bags. Estimated value: ₹300,000. Location unspecified; scope targets healthcare administration and transfusion services documentation. Unique aspect includes large-format medical record books and labeled product components (e.g., SAGM/Blood bag labels). This is a high-volume, inventory-control focused procurement requiring compliant documentation and timely delivery to defense medical facilities.

Technical Specifications & Requirements

  • Product category: Blood bank and hospital records, transfusion registers, donor questionnaires, labeling sheets, and clinical forms
  • Estimated value: ₹300,000
  • Key items include: 300-page registers for multiple blood-related activities, 100-sheet forms, 200-sheet labels, MRI/CT form sheets, and 50 GSM intake/output charts
  • No explicit material/technical standards listed; bidder should align with standard medical record-keeping practices and labeling conventions
  • Documentation emphasis: accurate sizing (A4/A5 equivalents), durable ink-friendly paper, long-term archival suitability
  • Delivery and installation terms should be aligned with military medical facility requirements and stock control needs

Terms, Conditions & Eligibility

  • EMD details: not specified in data; bidders should prepare as per standard government tender practice
  • Submission documents include PAN, GSTIN, cancelled cheque, EFT mandate; GST applicability to be confirmed by bidder
  • Demurrage clause: 0.5% of contract value per day if rejected items are not lifted within 48 hours; destruction after 30 days
  • Option clause permits up to 50% quantity variation at contract execution and during currency
  • Financial standing: no liquidation or bankruptcy; include undertaking in bid
  • Payment and delivery terms to be defined by the issuing authority; ensure compliance with government payment norms

Key Specifications

  • Blood bank registers: 300-page format for issue and stock records

  • Donor screening and ELISA/ QC registers: 300-page formats

  • Label stock: SAGM, Whole Blood, and other product labels; 100 sheets per oblique, 200 per sheet

  • Medical forms: MRI/CT forms, intake/output charts, death and admission registers

  • Paper weight: 50 GSM to 100 GSM where applicable; standard A4/A5 sizing implied

  • Delivery: to be coordinated with military medical facilities; no explicit location provided

Terms & Conditions

  • EMD: amount not specified; bidders should follow standard government EMD processes

  • Delivery window: delivery period adjustable under option clause up to 50% quantity

  • Payment terms: to be defined; GST as per applicable rates; reimbursement as actuals or applicable rates

  • Penalties: demurrage 0.5%/day for unlifted items; destruction after 30 days

Important Clauses

Payment Terms

GST is chargeable per bidder's applicable rate; reimbursement will be capped at quoted GST rate; actual rate determined at payment

Delivery Schedule

Delivery period subject to option clause; additional time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

0.5% of total contract value per day for non-lifted items; destruction after 30 days; no further claims admitted

Bidder Eligibility

  • No liquidation or bankruptcy status; confirm via bid undertaking

  • Experience in supplying medical records, forms, or hospital registers (preferred)

  • Valid PAN, GSTIN; GST compliance willingness; EFT funds transfer capability

Documents 4

GeM-Bidding-8691741.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 60 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Unwilling cert for treatment surgical blique med 50 gsm 31 cm 19 cm Unwilling cert for treatment surgical oblique med 50 gsm 31 cm 19 cm 40 pad sawantsagar 15
2 Blood and blood components issue register 300 pages Blood and blood components issue register 300 pages 5 number sawantsagar 15
3 Patients ABO and RH Blood GP Inv record register 300 pages Patients ABO and RH Blood GP Inv record register 300 pages 2 number sawantsagar 15
4 Blood And blood components issue register II 300 pages Blood And blood components issue register II 300 pages 5 number sawantsagar 15
5 Blood component stock and issue register 300 pages Blood component stock and issue register 300 pages 5 number sawantsagar 15
6 Blood doner screening and record register Blood doner screening and record register 5 number sawantsagar 15
7 TTI Screening Register 300 pages TTI Screening Register 300 pages 5 number sawantsagar 15
8 Master strock ledger 300 pages Master strock ledger 300 pages 5 number sawantsagar 15
9 Cross match register 300 pages Cross match register 300 pages 5 number sawantsagar 15
10 Blood and blood product demand register 300 pages Blood and blood product demand register 300 pages 5 number sawantsagar 15
11 Whole blood and packed red cell issue record register Whole blood and packed red cell issue record register 5 number sawantsagar 15
12 Transfusion reaction investigation 300 pages Transfusion reaction investigation 300 pages 5 number sawantsagar 15
13 Blood and blood components daily stock as on 100 pages Blood and blood components daily stock as on 100 pages 5 number sawantsagar 15
14 Blood grooping register Cell Grouping Serum grouping Blood grooping register Cell Grouping Serum grouping 5 number sawantsagar 15
15 ELISA register Blood bag screeing register ELISA register Blood bag screeing register 5 number sawantsagar 15
16 QC Register QC Register 5 number sawantsagar 15
17 Blood Doner questionanaire Form Blood Doner questionanaire Form 500 number sawantsagar 15
18 Reaction Form Pad 100 Sheets Reaction Form Pad 100 Sheets 10 pad sawantsagar 15
19 Donor e by cuse slip 100 sheets Donor e by cuse slip 100 sheets 5 pad sawantsagar 15
20 LEUCO DEPLETED PRODUCT labels 100 oblique 200 per sheet LEUCO DEPLETED PRODUCT labels 100 oblique 200 per sheet 20 sheet sawantsagar 15
21 PACKED RED CELLS Labels PACKED RED CELLS Labels 20 sheet sawantsagar 15
22 SAGM Labels SAGM Labels 20 sheet sawantsagar 15
23 WHOLE BLOOD labels 100 oblique 200 per sheet WHOLE BLOOD labels 100 oblique 200 per sheet 20 sheet sawantsagar 15
24 Voluntary Donor Card for Gp A Voluntary Donor Card for Gp A 500 number sawantsagar 15
25 Voluntary Donor Card for Gp B Voluntary Donor Card for Gp B 500 number sawantsagar 15
26 Voluntary Donor Card for Gp O Voluntary Donor Card for Gp O 500 number sawantsagar 15
27 Voluntary Donor Card for Gp AB Voluntary Donor Card for Gp AB 500 number sawantsagar 15
28 Anaesthesia book 400 pages Anaesthesia book 400 pages 2 number sawantsagar 15
29 Gynaeoblique Surgery operation register 400 pages Gynaeoblique Surgery operation register 400 pages 1 number sawantsagar 15
30 PAC booklet A4 Size 100 GSM PAC booklet A4 Size 100 GSM 1,500 number sawantsagar 15
31 Anaesthesia notes Anaesthesia notes 40 pad sawantsagar 15
32 Consent Form Consent Form 50 pad sawantsagar 15
33 High Risk Consent form High Risk Consent form 50 number sawantsagar 15
34 Special Investigation forms Special Investigation forms 400 pad sawantsagar 15
35 Medical Case sheet Medical Case sheet 400 pad sawantsagar 15
36 Daily Bed state Register 22 cm by 32 cm 500 pages Daily Bed state Register 22 cm by 32 cm 500 pages 1 number sawantsagar 15
37 Death Register 32cm by 21cm 300 pages Death Register 32cm by 21cm 300 pages 1 number sawantsagar 15
38 Death report Form No 2 Death report Form No 2 300 number sawantsagar 15
39 A and D Register 75cm by 24 cm 500 pages A and D Register 75cm by 24 cm 500 pages 10 number sawantsagar 15
40 Attendance Register all Ranks 17 by 13inch Attendance Register all Ranks 17 by 13inch 5 number sawantsagar 15
41 Notification of Birth Card Blue Notification of Birth Card Blue 800 number sawantsagar 15
42 Notification of Birth Card Pink Notification of Birth Card Pink 800 number sawantsagar 15
43 Mileage Card Mileage Card 150 number sawantsagar 15
44 Car Dairy Car Dairy 150 number sawantsagar 15
45 Injury report Injury report 300 number sawantsagar 15
46 Clinical chart form 31 cm by 19 cm 50 GSM Clinical chart form 31 cm by 19 cm 50 GSM 24 pad sawantsagar 15
47 Intake Output Chart Intake Output Chart 24 pad sawantsagar 15
48 Prescription Slip, 50 GSM 15 cm by 13 cm Prescription Slip, 50 GSM 15 cm by 13 cm 48 pad sawantsagar 15
49 MRI Form 30 by 20 cms 75 gsm 100 pages MRI Form 30 by 20 cms 75 gsm 100 pages 50 pad sawantsagar 15
50 CT Scan Form 30 by 20 cms 75 gsm 100 pages CT Scan Form 30 by 20 cms 75 gsm 100 pages 50 pad sawantsagar 15
51 Amn lot register 200 pages Amn lot register 200 pages 3 number sawantsagar 15
52 Check list for sending to OT Emergencyoblique Elective Check list for sending to OT Emergencyoblique Elective 30 pad sawantsagar 15
53 Admission details 31 cm by 19 cm 50 GSM Admission details 31 cm by 19 cm 50 GSM 100 pad sawantsagar 15
54 Haematology Form 50 GSM 21 cm by 13 cm Haematology Form 50 GSM 21 cm by 13 cm 100 pad sawantsagar 15
55 Partogram Partogram 20 pad sawantsagar 15
56 Medical Review Register Medical Review Register 2 pad sawantsagar 15
57 Officers Personal Particular Register 200 pages 34cm by 22cm Officers Personal Particular Register 200 pages 34cm by 22cm 1 number sawantsagar 15
58 Officers Leave Register 200 pages 34 cm by 22 cm Officers Leave Register 200 pages 34 cm by 22 cm 1 number sawantsagar 15
59 Daily Parade state register Daily Parade state register 1 number sawantsagar 15
60 Husband Particulars Form 31 cm by 19 cm 50 GSM Husband Particulars Form 31 cm by 19 cm 50 GSM 30 pad sawantsagar 15

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST applicability clarification (as advised by bidder)

6

Bidder undertaking confirming no liquidation or bankruptcy

7

Experience certificates and financial statements (as applicable)

Technical Results

S.No Seller Item Date Status
1A4 GRAPHIC LAB   Under PMA-12-01-2026 13:21:24Disqualified
2CHEMMOTH ASSOCIATES   Under PMA-11-01-2026 19:20:59Qualified
3HILLS STATIONERS & PRINTERS   Under PMA-12-01-2026 13:45:16Qualified
4M/s JAMA ENTERPRISES   Under PMA-12-01-2026 00:42:49Qualified
5RISING SUN TRADERS   Under PMA-12-01-2026 11:51:55Qualified

Financial Results

Rank Seller Price Item
L1M/s JAMA ENTERPRISES(MSE,MII)( MSE Social Category:OBC )    Under PMA₹2,44,420Item Categories : Unwilling cert for treatment surgical blique med 50 gsm 31 cm 19 cm,Blood and blood components issu
L2RISING SUN TRADERS (MSE,MII)( MSE Social Category:General )    Under PMA₹3,52,762Item Categories : Unwilling cert for treatment surgical blique med 50 gsm 31 cm 19 cm,Blood and blood components issu
L3HILLS STATIONERS & PRINTERS (MSE,MII)( MSE Social Category:General )    Under PMA₹8,00,055Item Categories : Unwilling cert for treatment surgical blique med 50 gsm 31 cm 19 cm,Blood and blood components issu
L4CHEMMOTH ASSOCIATES (MSE,MII)( MSE Social Category:General )    Under PMA₹19,01,360Item Categories : Unwilling cert for treatment surgical blique med 50 gsm 31 cm 19 cm,Blood and blood components issu

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army medical records supplies tender 2025?

Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and undertaking of non-liquidation; ensure GST applicability clarity and provide experience certificates; follow the buyer’s terms for EMD and delivery, with attention to demurrage penalties if items are not lifted within 48 hours.

What documents are required for Army blood bank registers procurement in 2025?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank, and an undertaking on financial stability; provide GST clarification and any relevant experience certificates for medical record supplies to qualify.

Which delivery terms govern the 300-page blood registers procurement?

Delivery terms are governed by the option clause allowing up to 50% quantity variation; delivery period adjusts proportionally, with a minimum of 30 days for any extended period; demurrage applies if not lifted within 48 hours.

What are the labeling requirements for blood product labels in this tender?

Labeling requirements include SAGM and Whole Blood labels, with 100 oblique sheets and 200 per sheet; ensure labeling conforms to standard hospital labeling conventions and archival durability.

What are the penalties for non-lifted items in the Army tender?

Demurrage penalties apply at 0.5% of total contract value per day for unlifted items; if unlifted for a full month, items are destroyed by the station board of officers with no claims admitted.

What standards or certifications are required for this medical records tender?

Explicit standards are not listed in the tender; bidders should ensure archival-quality paper, legible printing, and compliance with general medical record-keeping practices; no ISI/ISO codes are specified in the data.

Who validates GST reimbursement and how is GST charged in this procurement?

GST reimbursement is as per actuals or as per applicable rates (whichever is lower), subject to the maximum quoted GST percentage; bidder should provide accurate GST calculation and related compliance documents.

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