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Directorate of Scheduled Tribes Development Kerala Desktop Computers Procurement Pathanamthitta 2026 - IS/IEC Standards & OEM Warranty

Bid Publish Date

06-Jan-2026, 7:57 pm

Bid End Date

16-Jan-2026, 8:00 pm

Value

₹2,00,000

Location

PATHANAMTHITTA , KERALA

Progress

Issue06-Jan-2026, 7:57 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Tender Overview

The Directorate of Scheduled Tribes Development Department Kerala invites bids for entry and mid-level desktop computer systems to be deployed in Pathanamthitta, Kerala 686511. Estimated value is ₹200,000. The procurement focuses on complete desktop configurations including processor, motherboard with PCIe expansion slots, RAM, SSD/HDD storage, optical drive, monitor availability, and essential I/O ports. A factory pre-loaded OS is required, with OEM warranty and post-sale support in India. Key differentiators include OEM warranty obligations and on-site service coverage across consignee locations. This tender targets government procurement of reliable, standards-compliant desktops with verified after-sales support.

Technical Specifications & Requirements

  • Processor: Desktop-class processor; exact frequency and cores not specified; requires compatible motherboard with PCIe x1, PCIe x16, and M.2 for WiFi
  • Motherboard: Expansion slots including PCIe x1, PCIe x16, and M.2 for WiFi
  • RAM: RAM capacity to be installed; expandable up to a specified limit not provided
  • Storage: SSD capacity and HDD capacity not numerically specified; combination expected as part of system
  • Display & Monitor: Monitor availability and display technology details requested; screen size in centimeters not specified
  • Ports & Peripherals: USB Type A (2.0), USB Type C, VGA, HDMI, DP; integrated audio interface; keyboard and mouse connectivity
  • Optical Drive: Presence stated; no media capacity provided
  • Operating System: Factory pre-loaded OS by the desktop OEM
  • Warranty: On-site OEM warranty; minimum warranty period 3 years from final acceptance
  • Additional: Service centers presence in India; OEM warranties to be submitted at delivery; installation/training/troubleshooting included if scope covers

Terms, Conditions & Eligibility

  • EMD: Not specified in the available data; check tender terms for exact amount or percentage
  • Delivery: Delivery terms reference a standard timeline; option clause allows up to 25% quantity variation during contract and extended periods with calculated time formula\n- Warranty/Support: 3-year OEM warranty; supplier must demonstrate service centers and dedicated engineers for timely service
  • Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates likely required; submit warranty certificates at delivery
  • Financial Standing: Bidder must avoid liquidation or insolvency; upload undertaking
  • Other: Products should have at least 1 year residual market life; check GST applicability; non-obsolete products only

Key Specifications

  • Desktop computer with processor, motherboard, RAM, storage (SSD/HDD) and optical drive

  • Motherboard must include PCIe x1, PCIe x16, and M.2 slots for WiFi

  • Factory pre-loaded operating system by desktop OEM

  • RAM expandable up to indicated maximum (not specified in data)

  • SSD and HDD capacities must be specified by bidder and align with total system configuration

  • Monitor availability to be clarified; display technology to be confirmed

  • On-site OEM warranty for 3 years; service centers in India

Terms & Conditions

  • 3-year OEM warranty with on-site support and service centers in India

  • Bidder must provide OEM authorizations and service capabilities

  • Quantity may vary by up to 25% at contract award and during currency

Important Clauses

Payment Terms

Not explicitly specified in data; verify during bid; GST adjustments as per actuals with maximum quoted GST rate

Delivery Schedule

Delivery time to commence from last date of original delivery order; extended delivery time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in provided data; expect SLA-based penalties per GSTD terms; confirm during bid submission

Bidder Eligibility

  • Financial stability and no liquidation or bankruptcy proceedings

  • Non-obsolete product with at least 1 year residual market life

  • OEM authorization and on-site service capability in India

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Mid Level
PROCESSOR Processor Number AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
MOTHERBOARD Expansion Slots (PCIe x 1) 1, 2 Or higher
MOTHERBOARD Expansion Slots (PCIe x 16) 1, 2 Or higher
MOTHERBOARD Expansion Slots (M Dot 2) for WiFi 1 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional, Window 11 Home, Window 11 STF (Shape the Future)
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
MEMORY (RAM) Memory Expandable Up To (in GB) 64, 128 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD Plus HDD@7200 RPM, NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed, 500, 1000, 2000 Or higher
CABINET Optical Drive DVD R/W
CABINET Audio Interface Type Universal 3.5 mm Audio Jack (Support for Audio-in and Audio out), Audio-in, Audio-out
PORTS Number of USB Type A Port (Version 2 Point 0) 4 Or higher
PORTS Number of USB Ports Type C 1, 2 Or higher
PORTS Number of VGA Ports 1 Or higher
PORTS Number of HDMI Ports 1 Or higher
PORTS Number of DP Ports 1 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Display Technology LED Backlit LCD (Liquid Crystal Display)
Monitor Screen Size (in CMs) 48.26 - 53 (19.0" - 20.87"), 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8")
Monitor Monitor Port HDMI, VGA
Monitor Speaker Yes
INPUT DEVICES Mouse Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Keyboard Connectivity USB Wired, Wireless Or higher
INPUT DEVICES Type of Keyboard Standard
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for previous desktop computer supply

4

Financial statements demonstrating turnover

5

EMD/Security deposit documents (if applicable)

6

OEM authorization certificates

7

Technical bid/documentation proving OS pre-load and warranty terms

8

Manufacturer warranty certificates (OEM) for 3-year coverage

9

Service center details and contact information

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the desktop computers tender in Pathanamthitta Kerala 2026?

Bidders should submit GST registration, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates along with the bid. Ensure the product offers a factory pre-loaded OS, 3-year on-site OEM warranty, and service center coverage across India. Check the 25% quantity option and delivery terms before final submission.

What documents are required for Kerala ST procurement of desktops 2026?

Required documents include GST certificate, PAN card, experience certificates for similar desktop supplies, financial statements, EMD documents (if applicable), OEM authorization, and OEM warranty certificates for 3-year coverage. Also include service center details and installation/commissioning plan if needed.

What are the technical specifications for processors and motherboards in this bid?

Bid requests a desktop processor with PCIe x1 and PCIe x16 expansion, plus M.2 for WiFi. Motherboard must include these PCIe slots. RAM capacity is not numerically specified; bidders must define RAM and expansion plans, ensuring OS compatibility and warranty adherence as per OEM guidelines.

When is the delivery period and what about quantity variation?

Delivery terms permit a 25% quantity variation during contract execution. The additional delivery time is calculated by (additional quantity/original quantity) × original delivery period with a minimum of 30 days. Confirm exact delivery start from the last delivery order date.

What warranty and after-sales support are required for this Kerala bid?

A minimum of 3-year OEM on-site warranty from final acceptance; OEM warranty certificates must accompany delivery. Service centers must be established in India; bidders must demonstrate dedicated engineers to meet service requests within SLA.

What standards and certifications should desktops comply with for this tender?

Desktops should be OEM-manufactured with factory pre-loaded OS and IS/ISO-compliant support where applicable; bidders should provide OEM authorization and service capability. Ensure non-obsolescence with at least 1 year residual market life and accurate GST treatment per tender terms.

What is the estimated value and payment terms for this procurement?

Estimated value is ₹200,000. Payment terms are to be defined in the contract; GST adjustments will follow actuals or applicable rates (whichever is lower), with bidder providing cost transparency and compliance with GST rules.

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