Kendriya Vidyalaya Sangathan Security Manpower Tender Jalpaiguri West Bengal 2025

Tender Overview

Kendriya Vidyalaya Sangathan invites bids for Security Manpower Services (unarmed guards) at the Jalpaiguri, West Bengal location (PIN 734006). Estimated contract value is ₹2,500,000 with an EMD of ₹125,000. Scope covers outsourcing of security personnel for office/institutional/residential settings, complying with local minimum wage norms. A key differentiator is the explicit requirement for administrative support staff presence in the Kalimpong or Darjeeling districts to ensure smooth operations and liaison with site management. The procurement emphasizes statutory compliance, payroll responsibility to be borne by the service provider, and mandatory documentation aligned to government tender ATC clauses. The bid process includes a 25% quantity/duration adjustment window and an excess settlement option for invoicing, providing some flexibility in price packaging. Unique terms also require specific ESIC, EPF, GST registrations, and CA-certified financial standing for the last three years, narrowing the bidder pool to compliant organizations with verifiable financial health and regulatory registrations.

Technical Specifications & Requirements

• Category: Security Manpower Services (Version 2.0); Unarmed Security Guard, Office/Commercial/Institutions/Residential
• Estimated value: ₹2,500,000; EMD: ₹125,000
• Location: Jalpaiguri, West Bengal – 734006
• Key requirements: Salary disbursement by service provider; statutory filings (PF/ESI) with bank statements; GST registration; CIN/ LLP/ Partnership/ Proprietorship registration; annual turnover evidence; CA-certified financials for 2020-21 to 2022-23
• Staffing constraint: Administrative staff in Kalimpong or Darjeeling; Aadhaar verification and contract details required
• ATC/ATC-like conditions: 25% contract quantity/duration flexibility; excess settlement with declared applicability
• Documentation: ESIC, PAN/TAN, GST, IT returns, staff registers, and ownership/partnership proof; scanned copies required
• Compliance: Minimum turnover requirement of ₹75 lakhs/year for outsourcing services (skilled/unskilled/swabbing) as per Annexure-A
• Exclusions: No BOQ items; no explicit product specifications beyond manpower category

Terms, Conditions & Eligibility

• EMD: ₹125,000; payable as per tender terms
• Turnover: Minimum average annual turnover of ₹75 Lakhs for supply of outsourcing services per year
• Administrative presence: One admin staff in Kalimpong or Darjeeling; valid address proof
• Documentation: Scanned ESIC, PAN/TAN, GST registration, company/partnership/incorporation certificates, IT returns for 2020-21 to 2022-23; staff/supervisor registrations for EPF/ESI with vouchers
• Payroll: Salaries to be paid by service provider first, with documentary payroll evidence and statutory filings
• Compliance: Indian Companies/Partnership/Owner structure; CA-certified financials on letterhead with stamp
• Penalties/ATC: Excess settlement option; quantity/duration variation up to ±25%
• Delivery/Operation: On-site security staffing as per site requirements; bank statements of payroll payments to staff required with claims