Indian Army Sewing Cotton Thread & Accessory Tender Allahabad Uttar Pradesh 2025 - Department Of Military Affairs
Indian Army
ALLAHABAD, UTTAR PRADESH
Posted:
21 December 2025
Closed:
31 December 2025
GEM
GEM
Indian Army Department of Military Affairs Needle Darning Tailor & Cotton Thread Tender 2026 India
Progress
Issue20-Jan-2026, 12:30 pm
AwardPending
Quantity
2145
Category
CA 10306428 8315-000149 BUTTON PLASTIC 13 MM OG
Bid Type
Two Packet Bid
Key Highlights
- • Depot conformity: depot sample matching and pre-bid depot checks at bidder's expense
- • Warranty: 24 months for all schedule items with signed warranty certificate
- • Quantity flexibility: option to increase quantity up to 25% during and after contract, with calculated extension period
- • Quality oversight: independent Board of Officers for vetting and transparent inspection
- • EMD submission: original EMD copy required to reach before bid opening
- • Delivery risk clause: Liquidated damages 0.5% per week, max 10% of contract value
- • Depot-specified item matching: items must match depot samples ascertained by BOO
- • No explicit unit prices or total estimated values disclosed in provided data
Tender Overview
Organization: Indian Army (Department Of Military Affairs) seeks supply of sewing and tailoring inputs, including NEEDLE DARNING TAILOR 41 MM, COTTON THREAD in multiple DTEX ratings and lengths, BUTTON PLASTIC 13 MM OG, and CHALK TAILOR RED. Estimated quantity and value are not disclosed; 18 BOQ items are listed, indicating a broad supply scope for depot-level stores. Depot sample conformity and pre-bid depot checks are required, with a 24-month warranty across all items. The tender emphasizes delivery timing, option clauses for quantity fluctuations, and independent quality vetting. This is a high-visibility procurement for internal tailoring needs.
Technical Specifications & Requirements
- Product categories include: S Cotton Thread (multiple DTEX), Needle Darning Tailor (41 mm and 47 mm variants), Plastic Button 13 mm, Chalk Tailor Red.
- Depot-sample conformity verified by Board of Officers; bidders must inspect depot sample at own cost before bidding.
- Warranty: 24 months on ALL Schedule items; submit a warranty certificate on letterhead.
- Quality regime includes independent vetting and transparent inspection; bidder must ensure depot requirements before submission.
- Delivery/extension: option to increase quantity up to 25% during contract; delivery period adjustments governed by last delivery date and extended period calculations.
Terms, Conditions & Eligibility
- EMD: Required; exact amount not disclosed in data; original EMD copy must reach by bid opening.
- Delivery: 25% quantity increase allowed; additional time formula: (increase/original) × original days, min 30 days.
- Warranty: 24 months; provide signed warranty certificate.
- Quality: depot-led verification; independent Board of Officers oversees quality.
- Additional conditions: bidder must certify document authenticity, and comply with risk & expense clause for delays/defective deliveries.
Key Specifications
-
- Needle Darning Tailor: 41 mm and 47 mm variants
-
- S Cotton Thread: multiple DTEX ratings (e.g., 165, 270, 590, Saris X3, X9, X27) in white/black/OG
-
- Cotton Thread 165 DTEX X27 White 1000M (and similar 500M/1000M bundles)
-
- Cotton Thread 270 DTEX X9 White/Black 1000M
-
- Button Plastic 13 mm OG
-
- Chalk Tailor Red
Terms & Conditions
-
EMD submission is mandatory with original copy reaching bid opening
-
Warranty period set at 24 months for all items
-
Depot sample conformity and pre-bid depot inspection required
-
Delivery flexibility up to 25% quantity with formula-based extension
-
Penalty: liquidated damages at 0.5% per week, max 10% of contract value
-
Independent Board of Officers to validate quality and depot checks
Important Clauses
Payment Terms
Not specified in data; bidders should anticipate standard government terms and clarify in bid response
Delivery Schedule
Delivery period adjustable via option clause; extended time calculated as (increased quantity / original quantity) × original delivery days, minimum 30 days
Penalties/Liquidated Damages
0.5% per week of delayed period, up to 10% of contract value; SLA applicability may influence damages
Bidder Eligibility
-
Proven experience supplying tailoring inputs and sewing supplies to government or large institutions
-
Financial stability evidenced by recent financial statements
-
Ability to meet depot-sample conformity, warranty, and quality inspection requirements
Documents 5
GeM-Bidding-8860218.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
18 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | CA 10309700 8315-000201 NEEDLE DARNING TAILOR 41 MM | CA 10309700 8315-000201 NEEDLE DARNING TAILOR 41 MM | 65 | pkt | sdivyanshu@223 | 60 |
| 2 | CA 10536535 8310-000051 S COTTON THREAD 165 DTEX X27 WHITE 500M | CA 10536535 8310-000051 S COTTON THREAD 165 DTEX X27 WHITE 500M | 40 | nos | sdivyanshu@223 | 60 |
| 3 | CA 10536537 8310-000071 S COTTON THREAD 590 DTEX X3 OG 1000M | CA 10536537 8310-000071 S COTTON THREAD 590 DTEX X3 OG 1000M | 15 | nos | sdivyanshu@223 | 60 |
| 4 | CA 10536552 8310-000070 S COTTON THREAD 590 DTEX X3 OG 500M | CA 10536552 8310-000070 S COTTON THREAD 590 DTEX X3 OG 500M | 26 | nos | sdivyanshu@223 | 60 |
| 5 | CA 10536590 8310-000061 S COTTON THREAD 270 DTEX X9 BLACK 1000M | CA 10536590 8310-000061 S COTTON THREAD 270 DTEX X9 BLACK 1000M | 18 | nos | sdivyanshu@223 | 60 |
| 6 | CA 10536594 8310-000065 S COTTON THREAD 270 DTEX X9 OG 1000M | CA 10536594 8310-000065 S COTTON THREAD 270 DTEX X9 OG 1000M | 92 | nos | sdivyanshu@223 | 60 |
| 7 | CA 10536595 8310-000066 S COTTON THREAD 590 DTEX X3 BLACK 500M | CA 10536595 8310-000066 S COTTON THREAD 590 DTEX X3 BLACK 500M | 12 | nos | sdivyanshu@223 | 60 |
| 8 | CA 10536598 8310-000052 S COTTON THREAD 165 DTEX X27 WHITE1000M | CA 10536598 8310-000052 S COTTON THREAD 165 DTEX X27 WHITE1000M | 10 | nos | sdivyanshu@223 | 60 |
| 9 | CA 10536615 8310-000008 S COTTON THREAD 100 DTEX X 6 WHITE 1000M | CA 10536615 8310-000008 S COTTON THREAD 100 DTEX X 6 WHITE 1000M | 11 | nos | sdivyanshu@223 | 60 |
| 10 | CA 10536633 8310-000012 S COTTON THREAD 270 DTEX X9 WHITE1000M | CA 10536633 8310-000012 S COTTON THREAD 270 DTEX X9 WHITE1000M | 9 | nos | sdivyanshu@223 | 60 |
| 11 | CA 10306428 8315-000149 BUTTON PLASTIC 13 MM OG | CA 10306428 8315-000149 BUTTON PLASTIC 13 MM OG | 113 | pkt | sdivyanshu@223 | 60 |
| 12 | CA 10309767 7510-000011 CHALK TAILOR RED | CA 10309767 7510-000011 CHALK TAILOR RED | 12 | kgs | sdivyanshu@223 | 60 |
| 13 | CA 10542983 8315-000200 NEEDLE DARNING TAILOR | CA 10542983 8315-000200 NEEDLE DARNING TAILOR | 69 | pkt | sdivyanshu@223 | 60 |
| 14 | CA 10309702 8315-000204 NEEDLE DARNING TAILOR 47 MM | CA 10309702 8315-000204 NEEDLE DARNING TAILOR 47 MM | 621 | dozen | sdivyanshu@223 | 60 |
| 15 | CA 10536579 8310-000060 S COTTON THREAD 270 DTEX X9 BLACK 500M | CA 10536579 8310-000060 S COTTON THREAD 270 DTEX X9 BLACK 500M | 433 | nos | sdivyanshu@223 | 60 |
| 16 | CA 10536632 8310-000011 S COTTON THREAD 270 DTEX X9 WHITE 500M | CA 10536632 8310-000011 S COTTON THREAD 270 DTEX X9 WHITE 500M | 17 | nos | sdivyanshu@223 | 60 |
| 17 | CA 10536538 8310-000072 S COTTON THREAD 590 DTEX X3 WHITE 500M | CA 10536538 8310-000072 S COTTON THREAD 590 DTEX X3 WHITE 500M | 515 | nos | sdivyanshu@223 | 60 |
| 18 | CA 10536518 8310-000049 S COTTON THREAD165 DTEX X27 OG 500M | CA 10536518 8310-000049 S COTTON THREAD165 DTEX X27 OG 500M | 67 | nos | sdivyanshu@223 | 60 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar supply of tailoring inputs
4
Financial statements (last 2-3 years)
5
EMD submission proof (original EMD receipt)
6
Technical bid documents confirming depot sample conformity
7
OEM authorization (if applicable for branded items)
8
Warranty certificate template for 24-month period
9
Undertaking certificate of genuineness of uploaded documents
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for Indian Army tailoring supplies tender in India 2026
Bidders must submit GST, PAN, and financial statements along with EMD; ensure depot sample conformity before bid, and provide a 24-month warranty certificate. The bid requires independent quality vetting and adherence to option-clause delivery rules.
What documents are required for Indian Army needle thread tender 2026
Required documents include GST registration, PAN, experience certificates for tailoring supplies, financial statements, original EMD receipt, depot-sample conformity evidence, and a signed warranty certificate for 24 months; OEM authorizations if applicable.
What are the depot sample conformity requirements for this tender
Bidders must inspect depot samples at their own expense, before bidding, to ensure items match depot samples ascertained by the Board of Officers; successful supply must replicate those standards.
When is delivery and quantity extension allowed for this procurement
The purchaser may increase quantity up to 25% at contracted rates; delivery period is calculated from the last date of original delivery order, minimum 30 days for extensions; SLA may apply to timelines.
What is the warranty requirement for depot tailoring items
A 24-month warranty is mandatory for all schedule items; bidders must submit a warranty certificate on letterhead with stamp to certify coverage.
What penalties apply for delayed delivery in this tender
Liquidated damages are 0.5% per week of delay, capped at 10% of contract value; in cases with SLA, the same rate applies unless otherwise stated.
What standards or quality checks govern the depot inspection process
Quality is vetted by an independent Board of Officers; depot inspections are transparent, and items must meet depot requirements before bulk supply; ensure 24-month warranty and conformity checks.
What is the scope of items included in the BOQ for this tender
The BOQ includes 18 items such as NEEDLE DARNING TAILOR (41 mm & 47 mm), multiple CS cotton threads in various DTEX ratings, and ACCESSORIES like buttons and chalk; exact quantities are not disclosed publicly.
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Documents 5
GeM-Bidding-8860218.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS