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Indian Army Sewing Cotton & Cotton Thread Tender 2026 Rajasthan KN DIV - IS 550/ISI Context

Bid Publish Date

20-Jan-2026, 12:18 pm

Bid End Date

30-Jan-2026, 1:00 pm

Location

JALANDHAR , PUNJAB

Progress

Issue20-Jan-2026, 12:18 pm
AwardPending
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Quantity

2861

Category

CA 10536652 8310-000025 S COTTON THREAD 100 DTEX X6 OG 50M

Bid Type

Two Packet Bid

Key Highlights

  • • Depot sample conformity required; inspection by independent Board of Officers.
  • • Warranty: 24 months (ALL Schedule) with signed warranty certificate.
  • • Option clause: buyers may increase quantity up to 25% and extend delivery period accordingly.
  • • Delivery time adjustments formula: (Increased quantity ÷ Original quantity) × Original delivery period (days), min 30 days.
  • • Original copy of EMD to reach buyer on/before bid opening.
  • • Bulky 10-item BOQ includes sewing cotton and threads with specified DTEX/KHAKI/OG values.

Tender Overview

Organization: Indian Army (Department Of Military Affairs). This procurement targets Sewing Cotton Poly White 500 meters, Cotton Thread 165 DTEX X6 Khaki 1000M, Cotton Thread 590 DTEX X3 OG 500M, Cotton Thread 100 DTEX X6 Khaki 500M, and Needle Darning Tailor 47 mm among 10 items. Estimated value and EMD are not disclosed; depot samples drive acceptance. The contract includes a 24-month warranty and a 25% quantity option during and after award, with delivery timelines adjustable per order extension rules. A depot inspection board ensures quality. The award process requires physical depot checks at bidder’s expense and a 100% genuineness undertaking for uploaded documents. This tender emphasizes exact depot conformity over bulk supply and references potential SLA alignment for delays.

Technical Specifications & Requirements

  • Product scope includes Sewing Cotton Poly White 500M, S Cotton Thread 165 DTEX X6 Khaki 1000M, S Cotton Thread 590 DTEX X3 OG 500M, S Cotton Thread 100 DTEX X6 Khaki 500M, S Cotton Thread White 500M Tube, Needle Darning Tailor 47 mm.
  • Depot-sample conformance pre-qualification; inspection by an independent Board of Officers at depot.
  • Warranty: 24 months on all items; warranty certificate required with bidder’s letterhead.
  • Delivery/extension: option to increase up to 25%; delivery period adjusted per formula; minimum extension time 30 days.
  • Documentation: original EMD to reach at bid opening; undertaking for document genuineness; risk & expense if delivery is delayed.

Terms, Conditions & Eligibility

  • EMD amount not disclosed in data; ensure delivery and inspection terms align with depot requirements.
  • Experience/eligibility: bidders must physically verify depot samples and comply with board-vetted quality criteria.
  • Delivery: extended delivery timelines may apply with option clause; penalties: 0.5% per week up to 10% of contract value for delays.
  • Compliance: 24-month warranty; 100% genuineness undertaking; original EMD delivery to buyer by opening date.
  • Inspection: independent Board of Officers conducts vetting; items must match depot samples.
  • Documentation: GST, PAN, experience certificates, financial statements and OEM authorizations as applicable per T&C.

Key Specifications

  • Sewing Cotton Poly White 500 MTRS

  • COTTON THREAD 165 DTEX X6 KHAKI 1000M

  • COTTON THREAD 590 DTEX X3 OG 500M

  • COTTON THREAD 100 DTEX X6 KHAKI 500M

  • COTTON THREAD WHITE 500M TUBE

  • COTTON THREAD 165 DTEX X6 KHAKI 1000M

  • COTTON THREAD 590 DTEX X3 WHITE 500M

  • Needle Darning Tailor 47 MM

Terms & Conditions

  • Depot sample conformity with Board of Officers vetting

  • 24-month warranty with signed certificate

  • 25% quantity extension; delivery-time adjustment formula

  • Original EMD must reach before bid opening

Important Clauses

Payment Terms

Delivery-based payments with possible SLA alignment; late delivery penalties at 0.5% per week, up to 10% of contract value.

Delivery Schedule

Delivery period can be extended by option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

LD 0.5% per week or part thereof; cap 10% of contract value; applies if delivery fails within the contracted period.

Bidder Eligibility

  • Must verify depot samples at bidder’s expense prior to bidding

  • Must pass independent quality vetting by Board of Officers

  • Must provide 24-month warranty with certificate and genuineness undertaking

Documents 5

GeM-Bidding-8860064.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 CA 10309941 KND NIV CL1-46 SEWING COTTON POLY WHITE 500 MTRS CA 10309941 KND NIV CL1-46 SEWING COTTON POLY WHITE 500 MTRS 197 nos sdivyanshu@223 60
2 CA 10536518 8310-000049 S COTTON THREAD165 DTEX X27 OG 500M CA 10536518 8310-000049 S COTTON THREAD165 DTEX X27 OG 500M 33 nos sdivyanshu@223 60
3 CA 10536537 8310-000071 S COTTON THREAD 590 DTEX X3 OG 1000M CA 10536537 8310-000071 S COTTON THREAD 590 DTEX X3 OG 1000M 14 nos sdivyanshu@223 60
4 CA 10536649 8310-000021 S COTTON THREAD 100 DTEX X6 KHAKI 500M CA 10536649 8310-000021 S COTTON THREAD 100 DTEX X6 KHAKI 500M 91 nos sdivyanshu@223 60
5 CA 10536652 8310-000025 S COTTON THREAD 100 DTEX X6 OG 50M CA 10536652 8310-000025 S COTTON THREAD 100 DTEX X6 OG 50M 84 nos sdivyanshu@223 60
6 CA 10536657 8310-000007 S COTTON THREAD WHITE 500M TUBE CA 10536657 8310-000007 S COTTON THREAD WHITE 500M TUBE 368 nos sdivyanshu@223 60
7 CA 10536514 8310-000041 S COTTON THREAD 165 DTEX X6 KHAKI 1000M CA 10536514 8310-000041 S COTTON THREAD 165 DTEX X6 KHAKI 1000M 817 nos sdivyanshu@223 60
8 CA 10536538 8310-000072 S COTTON THREAD 590 DTEX X3 WHITE 500M CA 10536538 8310-000072 S COTTON THREAD 590 DTEX X3 WHITE 500M 308 nos sdivyanshu@223 60
9 CA 10309702 8315-000204 NEEDLE DARNING TAILOR 47 MM CA 10309702 8315-000204 NEEDLE DARNING TAILOR 47 MM 614 dozen sdivyanshu@223 60
10 CA 10536514 8310-000041 S COTTON THREAD 165 DTEX X6 KHAKI 1000M CA 10536514 8310-000041 S COTTON THREAD 165 DTEX X6 KHAKI 1000M 335 nos sdivyanshu@223 60

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates of similar supply

4

Financial statements for last 2-3 years

5

EMD/Security deposit proof

6

Technical bid documents showing depot conformity

7

OEM authorization (if applicable)

8

Warranty certificate sample format

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army sewing thread tender in 2026?

Bidders must verify depot samples at their own expense, provide GST, PAN, and experience certificates, and submit 24-month warranty. Ensure EMD reaches bidder before bid opening and comply with the independent Board of Officers’ quality vetting for depot conformity.

What documents are required for Indian Army thread tender 2026?

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD proof, OEM authorizations if applicable, technical bid with depot conformity, and a signed warranty certificate for 24 months.

What are the key delivery terms for the army sewing supplies?

Delivery periods may extend under the option clause. Additional time equals (increased quantity ÷ original quantity) × original period, minimum 30 days. Late delivery incurs 0.5% LD per week, up to 10% of contract value.

What warranty is required for the sewing items in this tender?

A 24-month warranty covering all schedule items is required. Bidders must submit a warranty certificate on letterhead stamped with the vendor’s seal, ensuring coverage across the entire contract scope.

How is depot conformity assessed for the fabric and threads?

Depot samples determine acceptance; the depot employs an independent Board of Officers to vet quality. Bidders must ensure items match depot samples exactly to win the contract.

What is the penalty for delayed delivery under this tender?

Liquidated damages are 0.5% of contract value per week or part of a week, capped at 10% total. SLA provisions, if applicable, follow the same penalty regime for service-level delays.

Are there quantity adjustment provisions in the contract?

Yes. The purchaser may increase or decrease quantities by up to 25% during contract execution, with corresponding delivery-time adjustments as per the formula in the option clause.

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