Directorate Of Municipal Administration Backhoe Loaders Tender Karnataka 2025 - V3 Q2 with 25% Quantity Variation and 30% Authorized Supplier Provisions

Tender Overview

The procurement is issued by the Directorate Of Municipal Administration under the Urban Development Department, Karnataka for Backhoe Loaders (V3) – Q2 with an estimated value of ₹3,568,000 and a quoted EMD of ₹71,360. The scope focuses on supply of backhoe loaders to support municipal works, with a governing clause permitting up to 25% quantity variation at the contracted rates. The buyer emphasizes compliance, delivery sequencing from the original delivery date, and potential extension logic tied to the option clause. Consortia are not allowed, and authorized manufacturer representation is considered with full warranty obligations. The tender targets authorized suppliers and OEMs who can demonstrate prior government deployment and installation experience. This tender tests compliance with GCC/SCC expectations via the manufacturer authorization requirement. Delivery terms and order quantity flexibility are critical differentiators in bid evaluation. The procurement aligns with public works and municipal infrastructure needs in Karnataka.

Technical Specifications & Requirements

• Product category: Backhoe Loaders (V3) – Q2 with no explicit technical specs provided in the data; bidders must rely on standard government backhoe loader configurations and OEM authorizations.
• Eligibility path options include: (i) direct bidder with performance certificates for similar government supply (e.g., tipping trucks), (ii) MSEs with 40% of quantity in the last 3 years, or (iii) authorized manufacturer representation with full guarantee and warranty obligations.
• Key compliance items include firm registration, performance certificates, and evidence of prior government orders within the last 3 years; no BOQ items are listed.
• Estimated scope signals significant volume potential; bidders should prepare for 30% of quantity as a potential order under authorized representation.
• The clause prohibits consortia/JV formations and demands supplier authenticity and delivery reliability with documented prior installations.

Terms, Conditions & Eligibility

• EMD: ₹71,360; submission via eligible payment methods per portal requirements.
• Quantity variation: permissive up to 25% of bid quantity during contract placement and currency; extended delivery time calculated as (increase/original) × original days, minimum 30 days.
• Delivery & extension: delivery period starts from the last date of the original delivery order; extended periods may be applied as per option clause.
• Eligibility routes: not-a-MSE path with prior government supply of similar items valued at ₹28.55 Lakh (80% of one-year quantity) or MSE route at ₹14.28 Lakh (40% of one-year quantity).
• Authorized supplier route: manufacturer authorization in prescribed format; prior installation and commissioning of similar supplies is required; 30% of quantity through authorized representation (₹10.70 Lakh, 30% of quantity).
• Submission: mandatory data through KPP-portal with firm registration, performance certificates, and relevant documents; consortia not allowed.