Custom Bid for Services - NIT 1129 Upkeeping of Lawn
Mahanadi Coalfields Limited
ANGUL, ODISHA
Posted:
19 February 2025
Closed:
1 March 2025
GEM
GEM
Mahanadi Coalfields Limited lawn maintenance tender Angul Odisha 2026 ISI/ISO standards & EMD details
Progress
Issue28-May-2026, 6:41 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • EMD submission flexibility: FDR or online RTGS with explicit beneficiary name and bank details
- • GST compliance: GST Registration Certificate or CA-certified UDIN for unregistered bidders
- • Legal status documentation: proprietorship, partnership deed, or MOA/CoI with incorporation
- • Location-specific procurement: lawn maintenance services for GM Bunglow under BBSRI Area, Angul, Odisha
- • No BOQ items published; focus on ongoing maintenance cadence rather than quantities
- • ATC requires scanned copies of eligibility documents and hardcopy EMD delivery within 5 days
Categories
3
Tender Overview
Organization: Mahanadi Coalfields Limited (Coal India Limited) | Service: Day to day lawn maintenance and upkeeping of the GM Bungalow under BBSRI Area | Location: Angul, Odisha 759037 | Estimated Value: ₹3,169,786 | EMD: ₹39,700 | Scope focuses on routine landscaping and bungalow upkeep within the BBSRI sector, requiring reliable, timely ground maintenance services. The ATC emphasizes EMD flexibility (FDR or online RTGS) and mandatory submission of confirmatory documents for eligibility. This tender uses a fixed maintenance cadence rather than a large-scale project, targeting consistent vendor performance and compliance.
Technical Specifications & Requirements
- EMD options: Fixed Deposit Receipt (FDR) or online RTGS / internet banking to MCL BHUBANESWARI AREA, SBIN branch, with explicit bank details provided. Proof of transfer to be uploaded with bid and hardcopy delivered within 5 days of bid opening.
- Payment terms aligned to online transfer of EMD and a requirement to indicate bid number and bidding entity in transaction details.
- Eligibility documents include PAN card, GST status (GST Registration Certificate or UDIN-based CA certificate for unregistered), and appropriate legal status documents (proprietor, partnership deed, or MOA/CoI).
- No BOQ items are specified, indicating a service-level agreement for routine lawn maintenance rather than measurable quantities.
- This procurement appears to require compliance with standard government vendor documentation and basic regulatory verifications (GST, PAN, legal status).
Terms, Conditions & Eligibility
- EMD: ₹39,700 via FDR or online RTGS; proof of EMD transfer to be uploaded with bid; hard copy to be delivered within 5 days post bid opening.
- GST/PAN: PAN card mandatory; GST registration depending on status (Registered under regular or composition scheme) with appropriate certificate; non-registered bidders must supply CA certificate with UDIN.
- Legal Status: submission of proprietor, partnership deed, or MOA/CoI with incorporation certificate.
- Additional ATC demands include adherence to standard government procurement norms and timely submission of confirmatory documents.
Key Specifications
-
Product/Service: lawn maintenance and GM bungalow upkeeping
-
Estimated value: ₹3,169,786
-
EMD: ₹39,700
-
EMD modes: FDR or RTGS online transfer to MCL BHUBANESWARI AREA
-
Delivery/Execution: service cadence implied (no BOQ); focus on routine grounds maintenance
-
Compliance: PAN, GST, legal status documentation, and confirmatory documents for eligibility
Terms & Conditions
-
EMD submission via FDR or online RTGS with 5-day hardcopy delivery
-
GST registration status documentation required (regular/composition/UDIN CA for unregistered)
-
Legal entity proof: proprietorship/partnership/MOA-CoI
-
No BOQ items; service-based maintenance contract for lawn care
-
Bid must include scanned eligibility docs and EMD proof
Important Clauses
Payment Terms
EMD to be deposited via FDR or RTGS; online transfer must include bid number and bidding entity; hard copy EMD to be delivered within 5 days of bid opening
Delivery Schedule
Not explicitly defined; scope indicates ongoing day-to-day lawn maintenance and upkeeping services at GM Bunglow in BBSRI Area
Penalties/Liquidated Damages
Not specified in available data; standard tender practice may apply penalties for non-performance
Bidder Eligibility
-
Permanent Account Number (PAN) submission
-
GST registration as per bidder status (regular/composition) or CA UDIN for unregistered bidders
-
Proof of legal status (proprietorship, partnership deed, MOA/CoI)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Day to day maintenance of lawn and upkeeping of GM Bunglow under BBSRI Area
Authority Records
MINISTRY OF COALCOAL INDIA LIMITED
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Documents 9
GeM-Bidding-9385937.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
PAN card issued by Income Tax Department
2
GST Registration Certificate or CA certificate with UDIN for GST unregistered bidders
3
Proof of legal status: proprietorship/partnership deed/MOA with incorporation certificate
4
EMD proof: FDR endorsement or RTGS transfer receipt
5
Bid submission proof: scanned copies of EMD and eligibility documents
6
Any OEM authorizations if applicable (not explicitly required by tender data)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for lawn maintenance tender in Angul Odisha 2026?
Bidders must submit PAN and GST documents, provide EMD of ₹39,700 via FDR or online RTGS to the MCL Bhubaneswari Area, and upload EMD proof along with eligibility documents. Include legal status proof and any OEM authorizations if applicable. Ensure delivery of hardcopy EMD within 5 days of bid opening.
What documents are required for Mahanadi Coalfields lawn service tender?
Submit PAN, GST certificate (or UDIN-based CA for unregistered bidders), proof of legal status (proprietor/partnership/MOA), and EMD proof (FDR copy or RTGS receipt). Upload scanned copies with bid and deliver hardcopy EMD per ATC within 5 days.
What are the EMD submission options for MCL BHUBANESWARI AREA tender?
EMD can be provided as a Fixed Deposit Receipt endorsed for withdrawal by bidder or via RTGS/internet banking to SBIN 0000192. Include bid number and bidder name in transaction details and upload proof of transfer with the bid.
What is the estimated value and scope of the Angul lawn maintenance tender?
Estimated value is ₹3,169,786 for day-to-day lawn maintenance and GM bungalow upkeep under the BBSRI Area. The scope emphasizes routine maintenance rather than quantity-based BOQ items, requiring reliable service cadence and timely upkeep.
Which GST status options affect eligibility for this tender in Odisha?
Bidders must present GST Registration Certificate for regular status or composition scheme; if GST unregistered, provide CA UDIN certificate confirming non-registration. Turnover thresholds apply per GST rules for eligibility.
When must EMD documents be delivered to the buyer after bid opening?
Hardcopy EMD must reach the buyer within 5 days of bid opening, while scanned EMD proof upload is required at bid submission. Ensure endorsement on the back of FDR if used.
What personnel or entity documentation is required for eligibility?
Provide proof of legal status: proprietorship, partnership deed, or MOA/CoI with incorporation certificate. Ensure PAN and GST compliance, plus scanned eligibility declarations as requested in online bid.
What are the delivery expectations for lawn maintenance at GM Bunglow Angul?
The tender emphasizes ongoing day-to-day maintenance rather than a fixed delivery schedule. Vendors should commit to consistent lawn care, timely mowing, trimming, waste management, and regular upkeeping aligned to area standards.
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Documents 9
GeM-Bidding-9385937.pdf
Main Document
BOQ Document
BOQ
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
Payment Terms & Condition
PAYMENT
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS