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Hindustan Aeronautics Limited SPECTOMETRIC OIL ANALYSIS EQUIPMENT Tender Bengaluru Karnataka 2025 – Supply, Installation, Testing & Commissioning

Bid Publish Date

03-Nov-2025, 8:28 am

Bid End Date

15-Dec-2025, 1:00 pm

EMD

₹75,000

Location

BANGALORE , KARNATAKA
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Progress

Issue03-Nov-2025, 8:28 am
Corrigendum08-Dec-2025
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must comply with 25% quantity variation clause during and after contract award
  • • EMD of ₹75,000; payment options include Demand Draft, Banker’s Cheque, or online RTGS
  • • Invoices must be raised in the consignee name with the consignee GSTIN; GST portal upload required
  • • Scope includes Supply, Installation, Testing and Commissioning of spectometric oil analysis equipment
  • • GST reimbursement rules apply; HAL specifies no assumption of GST by purchaser

Categories 3

EQUIPMENT TURBINE OIL LUBE OIL

Tender Overview

Hindustan Aeronautics Limited (HAL) invites bids for a SPECTOMETRIC OIL ANALYSIS EQUIPMENT under the Department of Defence Production, with SITC scope (Supply, Installation, Testing and Commissioning). The estimated value is not disclosed; the Earnest Money Deposit is ₹75,000. Location is Bengaluru, Karnataka. The supplier must address the option clause allowing up to 25% quantity variation at contracted rates and follow delivery timelines aligned to the original delivery period. GST considerations are bidder’s responsibility with GST reimbursement rules as per actuals. This procurement emphasizes compliance and timely delivery for defense production needs.

Technical Specifications & Requirements

  • Product/Service: SPECTOMETRIC OIL ANALYSIS EQUIPMENT; no detailed technical specs were provided in the tender data.
  • Scope: Supply, Installation, Testing and Commissioning of the equipment; delivery/installation as per HAL terms.
  • EMD: ₹75,000 (available via DD, BC, or online RTGS); options for payment via RTGS/Internet Banking to HAL ENGINE DIVISION; online GST invoice and GST portal payment confirmation required.
  • Commercial terms: 25% variation in order quantity during contract; delivery time adjustments computed as (additional quantity/original quantity) × original delivery period with a minimum 30 days. Invoice in consignee name with GSTIN; hard copy EMD delivery within 5 days of bid end date.
  • GST & invoicing: GST clearly applicable to bidder; GST reimbursement as actuals or applicable rates (whichever is lower).
  • Documentation for vendor code: PAN, GSTIN, canceled cheque, EFT mandate; vendor code creation terms apply.

Terms, Conditions & Eligibility

  • GST compliance is bidder’s responsibility; invoices must be GST-compliant and in consignee name.
  • EMD submission methods: Demand Draft, Banker’s Cheque, or online RTGS/NEFT; proof to be uploaded; hard copies to HAL Bangalore within 5 days of bid end.
  • Delivery timeline: As per original delivery order; option clause may extend timelines with formula-based calculation.
  • Payment terms: GST payable per actuals; no responsibility for GST applicability on bidder; payment through HAL ENGINE DIVISION RTGS details.
  • Documents required for vendor code: PAN, GSTIN, canceled cheque, EFT mandate; include evidence with bid submission.
  • Scope & performance: All-inclusive bid price to cover supply, installation, testing and commissioning; adherence to HAL terms and conditions.

Key Specifications

  • Product/service: SPECTOMETRIC OIL ANALYSIS EQUIPMENT

  • Scope: Supply, Installation, Testing and Commissioning

  • EMD: ₹75,000

  • Delivery terms: Option clause allows up to 25% quantity variation

  • Invoicing: GST-compliant invoice in consignee name; GST portal confirmation screenshot

Terms & Conditions

  • Option Clause enabling quantity variation up to 25% during contract

  • GST responsibility lies with bidder; reimbursement as actuals or applicable rates

  • EMD submission via DD/BC or online RTGS; hard copies due within 5 days

Important Clauses

Payment Terms

GST payable as per actuals; bidder to ensure GST compliance; payment through HAL ENGINE DIVISION RTGS details

Delivery Schedule

Delivery period aligned to original delivery order; extension calculations based on (additional quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Clauses not specified in data; bidders should rely on standard HAL procurement LD terms (not provided)

Bidder Eligibility

  • Eligibility to supply spectometric oil analysis equipment and perform SITC

  • Compliance with HAL terms and ability to meet delivery schedule

  • GST registration and compliant invoicing capacity

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

SPECTOMETRIC OIL ANALYSIS EQUIPMENT

Authority Records

MINISTRY OF DEFENCEDEFENCE PRODUCTION DEPARTMENTHINDUSTAN AERONAUTICS LIMITED

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Documents 7

GeM-Bidding-8521972.pdf

Main Document

Other Documents

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Other Documents

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Other Documents

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Other Documents

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Other Documents

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GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

Proof of online RTGS/NEFT payment or DD/BC submission

6

Technical bid documents and OEM authorization (if applicable)

7

Experience certificates and financial statements (as applicable per vendor code creation)

Corrigendum Updates

3 Updates
#1

Update

08-Dec-2025

Extended Deadline

15-Dec-2025, 1:00 pm

Opening Date

15-Dec-2025, 1:30 pm

#2

Update

01-Dec-2025

Extended Deadline

08-Dec-2025, 1:00 pm

Opening Date

08-Dec-2025, 1:30 pm

#3

Update

24-Nov-2025

Extended Deadline

01-Dec-2025, 1:00 pm

Opening Date

01-Dec-2025, 1:30 pm

Frequently Asked Questions

Key insights about KARNATAKA tender market

What documents are required for HAL spectometric equipment bid in Bengaluru?

Bidders must submit PAN, GSTIN, canceled cheque, EFT mandate, and proof of EMD submission (DD/BC or online RTGS). Also include technical bid, OEM authorizations if needed, and experience/financial statements for vendor code creation.

How is the 25% quantity variation clause applied in HAL procurement?

The purchaser may increase/decrease bid quantity by up to 25% at contract placement and during currency. Delivery time adjusts proportional to additional quantity, with a minimum extension of 30 days.

What is the EMD amount and acceptable payment methods for this HAL tender?

EMD is ₹75,000 and can be paid by Demand Draft, Banker’s Cheque, or online RTGS/NEFT to HAL ENGINE DIVISION; scanned proof must accompany bid with hard copies delivered within 5 days.

What scope of work is included for HAL spectometric equipment bidding?

The scope includes Supply, Installation, Testing and Commissioning of the spectometric oil analysis equipment, with all price components included in the bid.

What are the GST requirements for HAL Bengaluru procurement bidding?

Bidder must determine GST applicability; HAL reimburses GST per actuals or at applicable rates (whichever is lower). Invoices must be GST-compliant and in consignee name.

When will HAL accept invoices for this spectometric equipment tender in Bengaluru?

Invoices must be raised in the consignee name with the consignee GSTIN; scanned GST invoice and GST portal payment confirmation must be uploaded during GeM submission.

What are the delivery terms for extending HAL contract quantities?

Delivery extensions follow the formula: (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; option can extend up to the original delivery period.

How can bidders bid for HAL Bengaluru's spectometric equipment procurement 2025?

Prepare standard bid documents, ensure GST and PAN validity, provide EMD, OEM authorizations if required, and confirm SITC scope; submit through the GeM portal with hard copy EMD within 5 days.

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