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Estate Office Kvafsu Bidar Auditorium Chair Tender Karnataka IS0 9001 Bid 2026

Bid Publish Date

14-Jan-2026, 4:28 pm

Bid End Date

24-Jan-2026, 5:00 pm

EMD

₹90,000

Location

BIDAR , KARNATAKA

Progress

Issue14-Jan-2026, 4:28 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

238

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • Quantity flexibility up to 25% under option clause
  • • Scope includes Supply, Installation, Testing & Commissioning
  • • Detailed chair components: seat density, foam thickness, backrest height/width, armrest with cup holder
  • • Warranty expectations to be clarified in bid submission
  • • Delivery period calculations based on original and extended periods
  • • Pricing to include all costs; no BOQ items published

Tender Overview

The Estate Office Kvafsu Bidar within the Karnataka Veterinary, Animal And Fisheries Sciences University, Bidar invites bids for an Auditorium Chair (V2). The procurement scope covers Supply, Installation, Testing and Commissioning of chairs, with an EMD of ₹90,000 and a purchase flexibility to adjust up to 25% more or fewer units. The project location is Bidar, Karnataka 585226, and the bid emphasizes a complete furniture solution for an auditorium, including under-structure, legs, seat density, backrest, armrests, writing pads, colour, and warranty. A distinctive requirement is ISO 9001 certification for the vendor or OEM, underscoring formal quality management. The governing terms include option-based quantity adjustments and contractor-delivered delivery timelines aligned to original delivery periods.

  • Organization: Estate Office Kvafsu Bidar
  • Product/Service: Auditorium Chair (V2)
  • Location: Bidar, Karnataka
  • Estimated Value: Not disclosed
  • Key differentiator: ISO 9001 certification requirement and flexible quantity option up to 25%
  • Unique aspects: comprehensive chair specifications and warranty expectations integrated with installation and commissioning processes

Technical Specifications & Requirements

From the BOQ and terms, the chair specifications cover a full furniture package:

  • Categories: Chair mechanism, under-structure, legs, seat (PU foam density, thickness, width/depth), upholstery; Backrest (density, height, width, upholstery); Armrest with optional cup holder; Writing pad (foldable); Colour; Warranty
  • Seat data: PU foam density, seat thickness, seat width/depth in millimetres
  • Backrest data: PU foam density, backrest thickness, height, width
  • Other features: Writing pad type, folding mechanism, armrest type and optional cup holder, colour selection, and chair warranty terms
  • Quality standard: ISO 9001 certified supplier or OEM
  • Delivery scope: Supply, installation, testing and commissioning
  • Delivery terms: Option to adjust quantity up to ±25% with delivery period calculation as specified in the clause

Terms, Conditions & Eligibility

  • EMD: ₹90,000 (as specified in tender data)
  • Certification: ISO 9001 certification for bidder or OEM; non-compliance may lead to rejection
  • Delivery: Quantity adjustments permitted up to 25%; delivery schedule linked to the original delivery period
  • Scope: Supply, Installation, Testing and Commissioning of chairs
  • Documents: Ensure submission of all required certificates and documents per ATC/corrigendum
  • Payment terms: Not explicitly stated; standard procurement practice applies; ensure alignment with contract terms
  • Warranty: Chair warranty to be specified in the bid; confirm coverage period and service terms
  • Option clause compliance: Bidders must comply with the option and delivery calculation methodology

Key Specifications

  • Chair mechanism, under-structure, legs, and finish

  • Seat: PU foam density (Kg/m3), thickness (mm), width (mm), depth (mm), upholstery

  • Backrest: type, foam density, thickness (mm), height (mm), width (mm), upholstery

  • Armrest type; armrest with cup holder option

  • Writing pad type and foldable design

  • Chair colour

  • Warranty term

Terms & Conditions

  • EMD ₹90,000; bid submission must include proof of payment

  • ISO 9001 certification required for bidder or OEM

  • Option clause allows ±25% quantity variation with defined delivery calculations

Important Clauses

Payment Terms

Payment terms unspecified in detail; follow standard govt procurement terms; ensure alignment with contract

Delivery Schedule

Delivery period starts from the last date of the original delivery order; additional time computed as (Increased quantity / Original quantity) x Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties not explicitly stated; adherence to delivery and installation timelines is implied; ensure clarity in final contract

Bidder Eligibility

  • Must hold ISO 9001 certification for bidder or OEM

  • Proven experience in supply/installation of auditorium seating or similar furniture

  • Bidder must meet financial strength criteria demonstrated by audited statements

Documents 4

GeM-Bidding-8841006.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Type of Chair Mechanism Auto Seat Tip Up with Sliding Seat with Push Back, Auto Seat Tip Up with Sliding Seat without Push Back, Auto Seat Tip Up with Push Back, Auto Seat Tip Up without Push Back, Manual Seat Tip Up with Back Tilt, Fixed Seat with Back Tilt, Fixed Seat without Back Tilt, C Frame Manual Seat Tip Up without Back Tilt, Fixed Seat and Fixed Back, Any Other Mechanism
Generic Chair Under Structure MS under structure with integrated auto tip-up mechanism with suitable welded base plate, Rectangular MS ERW Tube under structure of size 50mm X 25mm X 1.6mm thick welded structure with back fixing with suitable welded base plate, 2mm thick MS tubular framework under structure with provision of fixing seat / back with tip up with suitable welded base plate, 2mm thick MS tubular framework under structure with provision of fixing seat / back with suitable welded base plate
Generic Chair legs Rectangular MS ERW Tube of size 60 X 40 X 2mm with welded 5 mm thick base suitable base plate from grouting the chair legs and understructure.
Generic Chair Under Structure Legs Finish Antirust treatment and liquid painted, Antirust treatment and powder coated
Seat Type of Seat Fabric upholstered seat made of PU foam backed with 12mm ±1mm thick moulded plywood with Wooden under seat cover, Leatherette upholstered seat made of PU foam backed with 12mm ±1mm thick moulded plywood with wooden under seat cover, Fabric upholstered seat made of PU foam backed with 12mm ±1mm thick moulded plywood with plastic moulded under seat cover, Leatherette upholstered seat made of PU foam backed with 12mm ±1mm thick moulded plywood with plastic moulded under seat cover, Fabric upholstered seat made of PU foam backed with 12mm ±1mm thick moulded plywood with Fabric under seat cover, Leatherette upholstered seat made of PU form backed with 12mm ±1mm thick moulded plywood with Leatherette under seat cover, Leather upholstered seat made of PU foam backed with 12mm ±1mm thick moulded plywood with wooden under seat cover, Leather upholstered seat made of PU foam backed with 12mm ±1mm thick moulded plywood with plastic moulded under seat cover, Leather upholstered seat made of PU foam backed with 12mm ±1mm thick moulded plywood with Leather under seat cover, Fabric upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with wooden under seat cover, Fabric upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with plastic moulded under seat cover, Fabric upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with fabric under seat cover, Leatherette upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with wooden under seat cover, Leatherette upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with plastic moulded under seat cover, Leatherette upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with leatherette under seat cover, Leather upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with wooden under seat cover, Leather upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with plastic moulded under seat cover, Leather upholstered seat made of PU Foam backed with 19 MM Dia with 1.2 mm thick ERW round tube IS: 3074-2005 with leather under seat cover
Seat Density of PU Foam for Seat (Kg/m^3) 25 - 50
Seat Thickness of PU Foam for Seat (in mm) 50 - 200
Seat Width of the Seat in mm <=400, >400<=500, >500<=600
Seat Depth of the Seat in mm <=400, >400<=500, >500<=600
Seat Seat Upholstery Fabric, Leatherette, Leather
Backrest Type of Backrest Fabric upholstered back made of PU foam moulded with MS Tubular frame with Fabric back cover, Leatherette upholstered back made of PU foam moulded with MS Tubular frame with Leatherette back cover, Fabric upholstered back made of PU foam moulded with MS Tubular frame with plastic moulded back Cover, Leatherette upholstered back made of PU foam moulded with MS Tubular frame with plastic moulded back Cover, Fabric upholstered back made of PU foam moulded with MS Tubular frame with Wooden back Cover, Leatherette upholstered back made of PU foam moulded with MS Tubular frame with Wooden back cover, Leather upholstered back made of PU foam moulded with MS Tubular frame with Leather back cover, Leather upholstered back made of PU foam moulded with MS Tubular frame with plastic moulded back cover, Leather upholstered back made of PU foam moulded with MS Tubular frame with Wooden back cover
Backrest Density of PU Foam for Backrest (Kg/m^3) 25 - 50
Backrest Thickness of PU Foam for Backrest (mm) 50 - 200
Backrest Height of the Backrest in mm <=500, >500<=600, >600<=800, >800<=1000
Backrest Width of the Backrest in mm <=400, >400<=500, >500<=600
Backrest Backrest Upholstery Fabric, Leatherette, Leather
Armrest Armrest Independent armrest in aisle side and with common armrest in middle seats, Both side armrest on each seat, Independent armrest in aisle side and Foldable Writing Pad on RHS Side in middle seats
Armrest Type of Armrest Wooden, Plastic Moulded, PU Moulded, Others
Armrest Armrest with Cup Holder Yes, No
Writing Pad Writing Pad No, Yes
Writing Pad Type of Foldable Writing Pad Wooden, Plastic Moulded, NA
Colour Colour of Chair Red, Blue, Grey, Maroon, Green, Black, Cream, Brown, Beige, Orange, Yellow
Warranty Warranty of Chair 1, 2, 3, 4, 5 Or higher

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates demonstrating prior similar supply

4

Financial statements (turnover evidence)

5

EMD submission receipt (₹90,000)

6

Technical bid documents confirming ISO 9001 compliance

7

OEM authorization if bidding as dealer

8

Any certificates requested in ATC/Corrigendum

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for auditorium chair tender in Bidar with ISO 9001

Bidders must submit GST, PAN, experience certificates, and financials, plus ISO 9001 certification for either bidder or OEM. Include ₹90,000 EMD and proofs of prior similar supply. Ensure supply, installation, testing, commissioning; address option clause and delivery calculations per tender terms.

What documents are required for auditorium chair procurement Bidar

Required documents include GST certificate, PAN card, experience certificates for similar installations, financial statements, EMD receipt of ₹90,000, ISO 9001 certification proof, OEM authorizations if bidding via dealer, and technical bid documents as per ATC/Corrigendum.

What are the technical specifications for auditorium chairs in this tender

Specifications cover seat density (Kg/m3), seat thickness (mm), seat width/depth (mm), PU upholstery, backrest density, height and width (mm), writing pad type, foldable design, armrest with optional cup holder, chair colour, and warranty terms. Standards require ISO 9001 compliant suppliers.

When is the delivery timeline for the Bidar auditorium chairs

Delivery period begins after the last date of the original delivery order; additional time under the option clause is calculated as (quantity increase/original quantity) × original period, with a minimum extension of 30 days.

What is the EMD for the auditorium chair bid in Bidar 2026

The bid security is ₹90,000 as EMD. Submit via online or demand draft as per tender guidance; ensure the EMD is valid through the bid submission and evaluation period.

What are the eligibility criteria for ISO 9001 in this procurement

Bidders must hold ISO 9001 certification for either the bidder or the OEM of the offered chairs. If not, provide strong evidence of equivalent quality management processes and obtain certification prior to award to remain eligible.

What does supply, installation, testing & commissioning include

Scope includes end-to-end delivery: supply of chairs, on-site installation, functional testing, and commissioning with acceptance confirmation. Ensure compatibility with under-structure, seat/backrest specifications, and warranty terms to achieve successful acceptance.

How to handle quantity variations under the option clause

Procurement allows up to 25% variation durante contract: additional time calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days; bidder must comply with extended schedule if option exercised.

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