Indian Army Souvenir & Decorative Items Tender 2026 in India - EMD ₹1 Lakh, Estimated ₹20 Lakh, 25% Quantity Flexibility

Tender Overview

The Indian Army, under the Department Of Military Affairs, invites bids for a broad category of items including souvenirs, artifacts, decorations, posters, banners, flex, fridge magnets, wrist bands, teasers, media coverage, and related consumables. Estimated value is ₹2,000,000, with an EMD of ₹100,000. The contract accommodates a quantity variation up to 25%, and suppliers must be prepared for possible adjustments during the contract term. The delivery cadence is linked to the original delivery schedule, with extended timelines calculable per the option clause. The scope comprises a mixed catalog rather than a single SKU, indicating a diverse supplier capability requirement and a need for robust logistics and quality controls. Unique aspects include pre-approval of advance samples and post-dispatch inspections to ensure compliance with contract specifications.

Technical Specifications & Requirements

There are no project-wide technical specifications published in the tender data. Nevertheless, bidders should be prepared to supply the full range of listed categories: souvenirs, artifacts, decorations, flex, posters, banners, fridge magnets, wrist bands, teaser videos, and assorted edible items (samosa, tea, biscuits, nimbu pani) if included in the final scope. Because no explicit standards are given, bidders should rely on standard government procurement practice, align with OEM or authorized seller requirements if imported items are involved, and anticipate batch-wise QA inspections and sample approvals. The BOQ lists 19 items but provides no unit counts; therefore bidders must seek clarification while preparing their technical proposals.

Terms, Conditions & Eligibility

Key terms include an option clause allowing a +/- 25% quantity change, with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. For imported products, OEM or authorized local office must provide after-sales support in India. Pre-dispatch and post-receipt inspections may be conducted by a nominated agency. An advance sample must be approved within 5 days of award, with up to three samples submitted. Failure to comply with approved samples or deviations may lead to contract termination. Bidders should ensure compliance with these conditions and all standard procurement documentation requirements.