Directorate General Of Quality Assurance Robotic Vacuum Cleaner Tender Pune Maharashtra 2025
Directorate General Of Quality Assurance ( Dgqa)
PUNE, MAHARASHTRA
Posted:
28 November 2025
Closed:
19 December 2025
GEM
GEM
Indian Army Robotic Vacuum Cleaner and Mop Tender 2026 - 1-Year OEM Warranty, India
Bid Publish Date
01-Jun-2026, 9:08 am
Bid End Date
11-Jun-2026, 10:00 am
Location
ALLAHABAD , UTTAR PRADESH
Progress
Issue01-Jun-2026, 9:08 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirement: OEM warranty certificates to be submitted at delivery
- • Technical standard references: IS/ISO-like compliance implied by OEM warranty and service capability in India
- • Special clauses: Advance sample approval process; potential rework if samples deviate
- • Eligibility: Demonstrated after-sales service capability within India; local service centres required
- • Warranty/Support: 1-year warranty from acceptance; on-site maintenance and troubleshooting in India
- • Penalties/LD: Not specified; sample-driven acceptance governs bulk supply
Tender Overview
The opportunity involves the supply of Robotic Vacuum Cleaner and Mop for the Indian Army under the Department of Military Affairs. Although specific quantities and the estimated value are not disclosed, the contract requires effective after-sales support within India, including installation, commissioning, and training. A mandatory advance sample process is described, with 4/6/8 samples to be submitted within 5 days of award and feedback within 7 days, ensuring conformity to contract specifications. A strong emphasis on OEM warranty and local service capability differentiates bidders.
Technical Specifications & Requirements
- No formal specifications are published; bidders must rely on title category: Robotic Vacuum Cleaner and Mop.
- Warranty: 1 year from final acceptance or post-installation, with OEM warranty certificates required at delivery.
- After-sales: Seller must have established Installation, Commissioning, Training, Troubleshooting and Maintenance service networks in India; service centres near consignee destinations to be uploaded with bid.
- Sample approvals: Submit advance samples within 5 days; buyer to approve or request modifications within 7 days; bulk delivery aligned to approved sample.
- GST guidance: Bid pricing should consider GST applicability; reimbursement as per actuals or capped by quoted GST percentage.
Terms, Conditions & Eligibility
- Documentation for Vendor Code Creation:
- PAN Card copy, GSTIN copy, Cancelled Cheque copy, EFT Mandate certified by Bank.
- Warranty: 1 year; OEM warranties to be provided at delivery.
- After-sales: Prioritise installation, commissioning, training, and maintenance with local service centres; provide destination-area coverage details in bid.
- Samples and approvals: Advance samples required; non-compliance may lead to contract termination; bulk supply only after approval.
- No explicit EMD amount listed; bidders must align with standard government requirements and the ATC provisions.
Key Specifications
-
Product category: Robotic Vacuum Cleaner and Mop
-
Warranty: 1 year from final acceptance or post-installation
-
Service requirement: Installation, commissioning, training, troubleshooting, maintenance within India
-
Advance sample process: submit 4/6/8 samples within 5 days; modifications within 7 days
-
GST handling: GST reimbursement as per actuals or capped to quoted GST percentage
Terms & Conditions
-
EMD: Not disclosed in data; follow standard government bid practices
-
Delivery: Bulk delivery post-sample approval; timeline fixed after sample clearance
-
Payment: GST as actual or capped per bidder’s quoted rate; no explicit terms shown
Important Clauses
Payment Terms
GST reimbursement as per actuals or capped to quoted GST%; no fixed advance payment mentioned
Delivery Schedule
Advance sample approval required; bulk delivery timeline pegged to approved sample; potential adjustments if approval is delayed
Penalties/Liquidated Damages
Not explicitly stated; governed by contract terms and sample approval outcomes
Bidder Eligibility
-
Demonstrated capability to supply robotic cleaning equipment within India
-
Submit OEM warranty documentation and service network details
-
Financial stability evidenced via standard vendor documentation (PAN, GST, EFT)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Robotic Vacuum Cleaner and Mop
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 5
GeM-Bidding-9398867.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
1
PAN card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT mandate certified by bank
5
OEM warranty certificates (upon delivery)
Frequently Asked Questions
How to participate in the Indian Army robotic cleaning tender 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide OEM warranty certificates at delivery; comply with the advance sample process (4/6/8 samples within 5 days; 7 days for feedback) and upload service-centre details in India. Ensure GST considerations are aligned with actuals or quoted rates.
What documents are required for bid submission in this robotic equipment tender?
Required documents include PAN card, GSTIN copy, cancelled cheque, EFT mandate certified by bank, and OEM warranty certificates at the time of delivery. Ensure installation and maintenance capability in India, with service centre details uploaded with the bid.
What are the key warranty and post-sale service requirements for this tender?
Warranty is 1 year from final acceptance or post-installation; OEM warranty certificates must accompany delivery. The seller must maintain a well-established service network in India with local service centres near consignee destinations to support installation, troubleshooting, and maintenance.
What is the advance sample process for this bid and its impact on delivery?
Successful bidder must submit 4/6/8 advance samples within 5 days of contract award. Buyer to approve or request modifications within 7 days. If approval is delayed, the delivery period may be refixed without LD for the delay attributable to sample approval.
How is GST treated in pricing for the robotic cleaning equipment tender?
GST will be reimbursed at actuals or capped to the bidder’s quoted GST percentage, whichever is lower. Sellers should quote inclusive of GST rates and be prepared for reimbursement aligned to government norms.
What installation and training requirements must bidders meet for this procurement?
Bidders must provide installation, commissioning, and training services within India; indicate service centres near consignee locations and provide details in the bid. The contract emphasizes post-installation support and troubleshooting capability as part of vendor readiness.
What critical eligibility criteria must Indian Army bidders meet for this robot tender?
Eligibility includes demonstrated supply capability in India for robotic equipment, proof of GST and PAN, existence of EFT mandate, and a credible post-sales service network. OEM warranty documentation and samples verification are mandatory to proceed to bulk supply.
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Documents 5
GeM-Bidding-9398867.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS