Indian Army Kota Rajasthan Gearbox Spare Parts Tender 2026 - Oil Filter, Filter Element & Cover Assembly Procurement

Tender Overview

The procurement opportunity is issued by the Indian Army (Department Of Military Affairs) for a set of gearbox-related spare parts located in KOTA, RAJASTHAN 324001. The scope includes multiple items such as Oil Filter, Filter Element, Cover Assembly 1 75 Inch Spline Dia, 352 Dia clutch disc assy 1 75 spline, Release bearing 1 75 dia. Estimated value is ₹110,000. A pre-bid interaction requires bidders to present 1 x sample of each item to verify quality and technical conformity. An option clause allows quantity adjustments up to 25% during contract performance.

The tender emphasizes documentary compliance and pre-qualification through specific certificate uploads to avoid bid rejection. The location, scope, and sample requirements underscore a need for manufacturers or suppliers with automotive component capabilities and prior similar item experience. The combination of limited item details and a defined sample process marks this as a focused, technical opportunity with strict bidder screening.

Technical Specifications & Requirements

• Item names and scope: Oil Filter, Filter Element, Cover Assembly with 1 75 Inch spline diameter, 352 Dia clutch disc assembly with 1 75 spline, and Release bearing 1 75 dia.

• Estimated value: ₹110,000.

• Delivery/qualification framework: Optional quantity uplift up to 25% of bid quantity; extended delivery period rules apply if option is exercised, minimum 30 days critical when increasing quantity.

• Pre-bid sampling requirement: Provide 1 x sample of each item during pre-bid interaction; failure to attend or provide samples may lead to non-acceptance.

• Documentation for bid: Upload required certificates and documents; non-submission risks rejection.

• BOQ: 5 items listed, but explicit quantities and unit measures are not disclosed in the data.

• This tender calls for automotive-related spare parts with precise dimensional and fitment specifications implied by the listed components; bidders should ensure compatibility with standard gearbox assemblies and verify item tolerances during pre-bid.

Terms, Conditions & Eligibility

• EMD/financial guarantees: No explicit EMD amount shown in the available data; bidders should assume standard government tender safeguards and verify during bid submission.
• Delivery terms: Delivery schedule linked to original and extended delivery periods; option clause affects delivery timing proportionally to quantity changes.
• Documents required at bid: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by bank); ensure these are submitted with the bid.
• Pre-bid compliance: Attendance at pre-bid with item samples; non-attendance may disqualify bidders.
• Vendor code creation: Likely requires verification of banking and tax registrations as part of onboarding.
• Quality and acceptance: Samples assessed for quality and technical conformity; ensure manufacturing or sourcing aligns with standard automotive component tolerances.
• Contract terms: The option clause allows quantity and time adjustments; bidders must comply with extended delivery rules as applicable.