Directorate Of Employment & Training Gujarat A3 Size Multifunction Printer Tender 2026 ISI/ISO Standards Q2
Progress
Tender Overview
The Directorate Of Employment & Training under the Gujarat Labour And Employment Department invites bids for an A3 Size Multifunction Printer (MFP) in the Q2 category, to be supplied, installed, tested and commissioned. While the BOQ lists no items, the scope covers full lifecycle delivery with deployment in Gujarat. The tender emphasizes a flexible quantity clause up to 25% increase, with delivery timelines linked to the original order and extended periods, ensuring continuity of supply. The contract requires dedicated service support, potentially toll-free, and a robust on-site service capability during the warranty period. Unique aspects include the option-based quantity adjustments and a strong SLA-driven service posture. This procurement targets reliable MFP equipment and post-sale support for government operations in Gujarat.
Technical Specifications & Requirements
- Product: A3 Size Multifunction Printer (MFP)
- Category: Q2 (as per procurement classification)
- Scope: Supply, Installation, Testing and Commissioning of the MFP
- Service: Dedicated toll-free service/support required for OEM or bidder
- Warranty/Support: Adequate number of service personnel assigned for timely servicing during warranty
- Delivery: Clause allowing up to 25% quantity variation during or after award, with time extensions calculated per formula and a minimum 30 days
- Installation/Commissioning: Implied in scope; post-installation support to meet SLAs
- BOQ: No items listed; implies reliance on quoted MFP specifications and bidder’s compliance with terms
- Location: Gujarat-based deployment; organization is state-level procurement for government use
- Standards: Not specified in data; bidders should emphasize compatibility with typical government IT standards and warranty SLAs
Terms, Conditions & Eligibility
- Quantity Flexibility: Purchaser may increase/decrease quantity up to 25% of bid; extension periods apply
- Scope: Supply, Installation, Testing and Commissioning of the MFP
- Service: Dedicated/toll-free service support required; SLA-based maintenance during warranty
- Warranty: Adequate dedicated engineers to attend service requests in a time-bound manner per SLA
- Delivery Start: Delivery period linked to the last date of original delivery order; extensions follow the option clause
- Compliance: Bidders must adhere to notifications and service commitments as per bid terms
- Payment/EMD: Not specified in available data; bidders should prepare for government payment norms and standard EMD processes
- Documentation: Ensure readiness for OEM authorization, service capability, and installation readiness as per government tender practices
Key Specifications
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Product/service: A3 Size Multifunction Printer (MFP)
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Scope: Supply, Installation, Testing and Commissioning
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Delivery: 25% quantity variation permitted; minimum 30 days extension
-
Service: Dedicated toll-free support required
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Warranty: Sufficient service personnel deployed for warranty period
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BOQ: No items listed; relies on bidder’s MFP specs and delivery terms
Terms & Conditions
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Option clause allows ±25% quantity variation during/after award
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Delivery period starts from last date of original delivery order
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Dedicated service support and SLA-driven warranty attendance required
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Installation, testing and commissioning included in scope
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No BOQ items; bid based on provided MFP specifications and terms
Important Clauses
Payment Terms
Not specified in available data; bidders should anticipate standard government payment timelines and EMD requirements as per T&C
Delivery Schedule
Delivery commencement from last date of original delivery order with option-based extensions; minimum 30 days for added quantity
Penalties/Liquidated Damages
Not specified in available data; bidders should review SLA-based penalties within the final bid terms
Bidder Eligibility
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Experience in supply/installation/commissioning of A3 MFPs or similar IT peripherals
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Demonstrated service capability with dedicated support teams
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Financial stability and GST compliance
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
17-08-2026 14:00:00
Pre-Bid Venue
ITI SURAT(MAHILA) BHIMRAD ALTHAN ROAD BHIMRAD SURAT
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395007
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dhimmar Tejal Ajaybhai | 395007,GOVT. INDUSTRIAL TRAINING INSTITUTE, SURAT (MAHILA), OPP. POLICE CHECK POST, AT - BHIMRAD, PO - KHAJOD, TA - SURAT CITY, DI - SURAT | Surat | Gujarat | 395007 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9752811.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates in supply/install/commissioning of MFPs
Financial statements or turnover proof (as applicable)
EMD/Security deposit documentation (as per tender terms)
Technical bid documents illustrating proposed MFP specifications
OEM authorizations or dealer/distributor authorization letters
Warranty & service SLA commitments
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for A3 size MFP tender in Gujarat government?
Bidders must submit all required documents (GST, PAN, experience, financials, EMD) and demonstrate capability for Supply, Installation, Testing and Commissioning. Ensure OEM authorization and service SLA readiness. The tender allows a 25% quantity variation and requires dedicated service support during warranty.
What documents are required for Gujarat MFP procurement bid 2026?
Required documents include GST certificate, PAN card, experience certificates for MFP installations, financial statements, EMD documentation, technical bid detailing MFP specs, OEM authorization letters, and proof of dedicated service capability with SLA commitments.
What are the delivery terms for the Gujarat A3 MFP tender?
Delivery starts from the last date of the original delivery order. The purchaser may increase/decrease quantity by up to 25% during/after award, with extended delivery periods calculated by (additional quantity/original quantity) × original delivery period, minimum 30 days.
What service requirements exist for the warranty period in this tender?
Bidders must designate adequate numbers of service engineers to attend warranty service requests promptly. A toll-free customer support channel is expected, with SLA-driven response and rectification timelines during the warranty period.
What scope of supply is included in the bid for Gujarat MFP?
Scope covers Supply, Installation, Testing and Commissioning of the A3 size MFP. It includes on-site installation and acceptance testing, with post-installation support to meet contractual SLAs and performance criteria.
Are there any BOQ items listed for this tender in Gujarat?
No BOQ items are listed in the available data. Bidders should rely on the MFP specifications proposed in their bid, and align quantities with the option clause and delivery terms described in the tender.