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Central Railway Outsourcing Manning & Housekeeping TRD Depot Pune Division 18 Months ISI/AAA compliant Tender 2026

Bid Publish Date

20-Jan-2026, 12:16 am

Bid End Date

10-Feb-2026, 10:00 am

EMD

₹1,18,650

Value

₹59,30,540

Location

PUNE , MAHARASHTRA

Progress

Issue20-Jan-2026, 12:16 am
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Key Highlights

  • • Critical: Vendor must provide dedicated toll-free support and an escalation matrix for TRD depot housekeeping services.
  • • Critical: EMD ₹1,18,650; E-PBG 5% of contract value; FDR accepted as EMD with pledge details.
  • • Critical: 18-month outsourcing contract for Manning and Cleaning across multiple Pune Division depots (Karad, Daund, Belwandi, Ahmednagar, Belapur, Yeola).
  • • Critical: Three schedules with GST-inclusive total ₹59,30,539.92; variation up to 25% allowed at contract issue/issuance.
  • • Critical: Certificates/documents must be uploaded; non-submission leads to rejection; ISI/AAA/standard compliance not explicitly listed.
  • • Critical: FDR to be in favor of Senior Divisional Finance Manager, Central Railway, Pune Division; hard copy to be delivered within 15 days of award.

Tender Overview

Central Railway invites bids for outsourcing Manning, Housekeeping and Cleaning of TRD Depot facilities across multiple depots in Pune Division for a contracted period of 18 months. Estimated contract value: ₹59,30,539.92 (incl. GST). EMD: ₹1,18,650; bid may require 5% E-PBG of contract value. Scope covers three schedules with combined cost, emphasizing service quality in depot environments (Karad, Daund, Belwandi, Ahmednagar, Belapur, Yeola). Unique terms include quantity/duration variation up to 25% at contract issue and post-issue. Applicants must comply with bidder certificates and provide EMD/FDR options; FDR must be in favor of Senior Divisional Finance Manager, Central Railway, Pune Division. Vendor must have a dedicated service support line and an escalation matrix. Deliverables include manpower provision in two shifts and adherence to depot housekeeping standards.

Technical Specifications & Requirements

  • Service type: Outsourcing for Manning and Housekeeping of TRD depots in Pune Division for 18 months.
  • Financials: Estimated value ₹59,30,539.92; EMD ₹1,18,650; E-PBG 5% of contract value.
  • Tender structure: 3 schedules; total cost includes GST; scope per schedule documented in QTY bifurcation.
  • Compliance: upload of all certificates; option to submit FDR as EMD; FDR against Senior Divisional Finance Manager; hard copy delivery within specified days.
  • Support: dedicated toll-free service line; escalation matrix; post-award performance safeguards.
  • Location: Pune Division; depots include multiple sites (Karad, Daund, Belwandi, Ahmednagar, Belapur, Yeola).

Terms, Conditions & Eligibility

  • EMD: ₹1,18,650; can be in online mode or FD/RDR as per ATC; FDR must be pledgeable and withdrawable on demand.
  • Performance security: 5% E-PBG of contract value (as per GeM GTC).
  • Delivery/Period: 18 months; quantity/duration can be adjusted up to 25% at bid issue and post-issuance.
  • Documentation: mandatory certificates and documents; missing certificates lead to rejection; submit with bid.
  • Payment: terms not specified in this excerpt; ensure submission of required financial documents and GST/PAN as applicable.
  • Additional clauses: dedicated service support and escalations; bid to reflect three schedules with precise scope; FDR submission within required timelines.

Key Specifications

  • Service category: Outsourcing for Manning and Housekeeping of TRD Depots

  • Contract period: 18 months

  • Estimated contract value: ₹59,30,539.92 (incl GST)

  • EMD: ₹1,18,650

  • E-PBG: 5% of contract value

  • Delivery/variation clause: up to 25% adjustment in quantity or duration

  • FDR submission allowed in lieu of EMD/PBG with pledge conditions

Terms & Conditions

  • EMD of ₹1,18,650; can be fulfilled via online payment or FD/R with pledge details

  • E-PBG of 5% of contract value required; FDR acceptable for performance security

  • Delivery term: 18 months with potential 25% variation

  • Dedicated service support line and escalation matrix mandatory

  • Upload all required certificates; non-submission leads to rejection

Important Clauses

Payment Terms

No explicit payment timeline provided in summary; bidders must reference ATC for payment terms and submit financial documents accordingly.

Delivery Schedule

Contract duration is 18 months with two-shift manpower deployment; quantity/duration variation up to 25% permissible.

Penalties/Liquidated Damages

Not specified in provided excerpt; bidders should review ATC for LD provisions and performance criteria.

Bidder Eligibility

  • Proven experience in outsourcing/manning and housekeeping for railway or large-scale depots

  • Financial capacity demonstrated by annual turnover or financial statements

  • Ability to provide dedicated support line and escalation matrix

Documents 12

GeM-Bidding-8847173.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

Other Documents

OTHER

BOQ Document

BOQ

Technical Specification/Buyer Specification Document

TECHNICAL

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent account number (PAN) card

3

Experience certificates for similar outsourcing/housekeeping

4

Financial statements (latest) demonstrating financial capacity

5

EMD submission proof (online receipt or FDR/Fixed Deposit Receipt)

6

Technical bid documents and certificates

7

OEM authorizations or service partner agreements (if applicable)

8

Escalation matrix and dedicated service support contact details

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Central Railway TRD depot housekeeping tender in Pune?

Bidders should prepare mandatory documents (GST, PAN, experience certificates, financial statements) and submit EMD ₹1,18,650 plus E-PBG 5% of contract value. Ensure three schedules are correctly filled, certificates uploaded, and FDR options documented; follow ATC for delivery and payment terms.

What documents are required for Central Railway housekeeping tender in Pune Division?

Submit GST registration, PAN, experience certificates for similar outsourcing, latest financial statements, EMD proof (online or FDR), technical bid documents, OEM authorizations (if applicable), and a documented escalation matrix plus dedicated service support contact details.

What is the contract duration and value for the TRD depot outsourcing tender?

The contract runs for 18 months with an estimated value of ₹59,30,539.92 incl GST. EMD is ₹1,18,650 and an E-PBG of 5% of the contract value is required for performance security.

What are the variation allowances in the Central Railway TRD depot bid?

Bidders should note a permissible variation of up to 25% in contract quantity or duration at bidding and after contract issuance, requiring bidder acceptance of revised scope or duration as per GeM terms.

Which depots are covered under the Pune Division TRD outsourcing tender?

The scope includes TRD depots at Karad, Daund, Belwandi, Ahmednagar, Belapur, Yeola within the Pune Division, with two-shift staffing requirements and cleaning responsibilities across these locations.

What payment and security terms accompany the Central Railway outsourcing contract?

Submit EMD ₹1,18,650 via online or FD/FDR; successful bidder provides 5% E-PBG. FDR must be pledged in favor of the Senior Divisional Finance Manager, Central Railway, Pune Division; hard copies to be delivered within the specified post-award period.

How to ensure compliance with certificates and ATC requirements for this tender?

Upload all specified certificates per ATC; missing documents risk rejection. Ensure service support details and escalation matrix are included. Provide technical compliance certificates and any OEM authorizations relevant to depot housekeeping and manning services.

What are the key qualification criteria for bidding this Central Railway tender?

Demonstrate prior experience in similar outsourcing for railway or large depots, show adequate financial capacity via recent statements, provide GST and PAN, and confirm ability to deploy manpower per the two-shift requirement across multiple depots in Pune Division.

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