GEM

Indian Army Laserjet Toner Cartridges Tender Leh Jammu & Kashmir 2025

Bid Publish Date

26-Nov-2025, 8:32 pm

Bid End Date

18-Dec-2025, 12:00 pm

Value

₹2,00,000

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue26-Nov-2025, 8:32 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

38

Category

Laserjet Toner Cartridge 12A HP

Bid Type

Two Packet Bid

Categories 6

LASER PRINTERS COMPUTER PRINTERS PRINTER PARTS AND ACCESSORIES CARTRIDGE PRINTER COMPUTER PERIPHERAL MILITARY VEHICLE

Tender Overview

Indian Army, Department of Military Affairs, seeks supply of Laserjet toner cartridges for HP, Canon models (12A, 057 Canon, 88A HP, 166A HP) and HP Smart Tank 525 as part of the procurement in Leh, Jammu & Kashmir 194101. Estimated contract value is ₹200,000 with a five-item BOQ (items 1-5) showing diverse cartridge categories. Tender emphasizes quantity flexibility up to 25% increase/decrease under an option clause, with contract delivery windows tied to the last delivery order date. No start/end dates are published. This opportunity targets approved suppliers of branded toner consumables for government use, with delivery and price terms governed by the option clause and extended delivery provisions. Unique context includes army logistics requirements in a high-altitude region, requiring reliable supply timelines and adherence to contract rates across multiple cartridge SKUs.

Technical Specifications & Requirements

  • Product names: Laserjet toner cartridges (HP, Canon), including HP 12A, Canon 057, HP 88A, HP 166A, and HP Smart Tank 525.
  • Quantity & value: Total estimated value ₹200,000; precise item quantities not disclosed in BOQ.
  • Location: Leh, Jammu & Kashmir; delivery likely to a military facility with potential security checks.
  • Standards/quality: No technical specifications published; bidders should rely on brand-consumer cartridge compatibility and compliance with general supply standards.
  • Delivery terms: Option clause permits up to 25% quantity variation; delivery period calculations reference original and extended windows; minimum extension rule is 30 days.

Terms, Conditions & Eligibility

  • EMD: Not disclosed in tender data.
  • Experience/turnover: Not specified; bidders should demonstrate capability to supply branded toner cartridges and meet delivery commitments to government bodies.
  • Delivery timeline: Delivery is linked to order dates and option-driven quantity changes; bidders must adapt to extended timelines under option clause.
  • Payment terms: Not specified in the tender; bidders should await purchaser’s payment arrangements with the contract.
  • Documentation: Standard bidder submissions and OEM authorization may be required per ATC; ensure readiness for GST/PAN and vendor credentials.

Key Specifications

    • Product names and categories: HP Laserjet toner cartridges (12A, 88A, 166A, Smart Tank 525), Canon 057 toner cartridge, multiple branded HP/Canon items
    • Quantities/values: Estimated total contract value ₹200,000; exact BOQ quantities not disclosed
    • Delivery location: Leh, Jammu & Kashmir (194101); potential military logistics requirements
    • Standards/compatibility: Branded cartridges expected to be compatible with corresponding printer models
    • Warranty/Support: Not specified in tender; clarify during bid submission and ATC review

Terms & Conditions

  • Option clause allows ±25% quantity adjustment at placement and during contract currency

  • Delivery period calculations depend on original and extended delivery windows with minimum 30 days

  • EMD amount and exact payment terms are not disclosed in the tender document

Important Clauses

Payment Terms

Payment terms are not specified in the tender; bidders should await official terms from the purchaser and ATC.

Delivery Schedule

Delivery period starts from the last date of original delivery order; additional time computed as (Increase in quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Clause not detailed in tender; ATC may define LDs or penalties upon award; bidders should confirm during bid submission.

Bidder Eligibility

  • Manufacturer or authorized distributor of HP/Canon toner cartridges

  • Experience delivering branded laserjet consumables to government or defense entities

  • Evidence of financial capability and GST registration

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Laserjet Toner Cartridge 12A HP Laserjet Toner Cartridge 12A HP 16 numbers galwan@27rr 30
2 Laserjet Toner Cartridge 057 Canon Laserjet Toner Cartridge 057 Canon 8 numbers galwan@27rr 30
3 Laserjet Toner Cartridge 88A HP Laserjet Toner Cartridge 88A HP 2 numbers galwan@27rr 30
4 Laserjet Toner Cartridge 166A HP Laserjet Toner Cartridge 166A HP 10 numbers galwan@27rr 30
5 HP Smart Tank 525 K HP Smart Tank 525 K 2 bottle galwan@27rr 30

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for prior toner cartridge supply

4

Financial statements demonstrating stability

5

EMD/Security deposit (if required by ATC)

6

Technical bid documents or product compatibility certificates

7

OEM authorization letter for HP and Canon cartridges

8

Any ATC-compliant certificates or confirmations

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Laserjet toner cartridges tender in Leh?

To bid, suppliers must demonstrate brand authorization for HP and Canon cartridges, provide GST and PAN, and submit OEM authorization letters. The tender allows quantity variation up to 25%, and delivery terms depend on the original delivery period and ATC guidance. Prepare financials and past delivery records for defense supply.

What documents are required for Leh toner cartridge procurement bid?

Submit GST registration, PAN, experience certificates for similar supply, financial statements, EMD documents if required, technical compliance certificates, OEM authorizations for HP/Canon, and any ATC-specific forms. Ensure documents align with government tender submission standards.

What are the product specifications for HP and Canon cartridges in this tender?

The tender lists cartridges: HP 12A, HP 88A, HP 166A, HP Smart Tank 525, and Canon 057. No explicit performance specs are provided; bidders should confirm model compatibility, ensure genuine brand compatibility, and comply with standard government procurement norms.

When is the delivery window for the Leh laserjet cartridge contract?

Delivery timing depends on the last date of the original delivery order and any option-driven quantity changes. Additional time is calculated as (increased quantity / original quantity) × original period, with a minimum of 30 days, and can extend up to the original delivery period.

What are the EMD and payment terms for this procurement?

EMD details are not disclosed in the tender data. Payment terms are also not specified; bidders should await official terms in the ATC and contract documents after bid submission, and prepare for standard government procurement payment cycles.

Which brands and cartridges are covered under this Indian Army tender?

The tender covers HP and Canon laserjet cartridges: HP 12A, 88A, 166A, HP Smart Tank 525, and Canon 057. Bidders must provide OEM authorizations and ensure compatibility with the listed printer models under government procurement norms.

What is the estimated value and scope of the toner cartridge tender in Leh?

The estimated contract value is ₹200,000 with a five-item BOQ. Although item-wise quantities are not disclosed, suppliers should plan for a multi-SKU shipment to a military facility in Leh and align with the option clause allowing ±25% quantity changes.

How to verify eligibility for Leh government toner cartridge procurement in 2025?

Verify eligibility by confirming brand授权 (HP/Canon), valid GST/PAN, prior government or defense supply experience, and capability to meet the delivery requirements in high-altitude regions like Leh. Ensure OEM certificates and financial stability evidence are ready for submission.

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