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Indian Army Biometric Systems & Multimedia Projector Tender 2026 – Dual Factor, Smart Podium, Projector Screen 6x4 ft

Bid Publish Date

24-Jan-2026, 12:28 pm

Bid End Date

03-Feb-2026, 1:00 pm

Location

LEH LADAKH , JAMMU AND KASHMIR

Progress

Issue24-Jan-2026, 12:28 pm
AwardPending
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Quantity

5

Category

Biometric Sys, Dual Factor

Bid Type

Single Packet Bid

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for an integrated set of technologies including Biometric Systems with Dual Factor authentication, Multimedia Projector, a Projector Screen sized 6 x 4 feet, and a Smart Digital Podium with Integrated Cont and Annotation. The procurement scope spans five items in the Bill of Quantities (BOQ) with no explicit quantities or values disclosed. The Buyer’s terms authorize a 25% quantity variation at contract award and during execution, with delivery timelines tied to the original order’s last delivery date and extended delivery period. Key differentiators include regional past experience requirements and mandatory OEM authorizations, emphasizing compatibility with government procurement norms and on-site serviceability. The tender emphasizes pre-bid engagement and specific bidder credentials.

Technical Specifications & Requirements

  • Product categories covered: Biometric systems, Dual Factor authentication devices, Multimedia projectors, Projector screens (6x4 ft), Smart digital podiums with integrated control and annotation features.
  • Mandatory qualifications: Past experience of 3 years in the same region for the listed items; OEM authorization certificate; pre-bid meeting with technical specifications; local service centre details.
  • Documentation prerequisites: PAN card, Aadhaar card, cancelled cheque; bid security declaration; endorsement of pre-bid requirements.
  • Service & support: Local service centre presence required; OEM authorization implies brand-specific warranty/maintenance expectations. No explicit standard numbers are provided in the data.

Terms & Eligibility

  • Quantity variation: up to +25% during contract and currency; delivery period adjustments based on option clause with minimum 30 days; original delivery term governs extended delivery.
  • Bidder obligations: Participate in pre-bid meeting; provide OEM authorization; furnish PAN, Aadhaar, cancelled cheque; submit bid security declaration; demonstrate regional experience (3 years).
  • Compliance focus: Align with government procurement procedures; ensure on-site service capability and documentation readiness for bid submission.

Key Specifications

    • Product categories: Biometric Systems, Dual Factor authentication devices, Multimedia Projector, Projector Screen (6 x 4 ft), Smart Digital Podium with Integrated Control and Annotation
    • Experience: Noted requirement of 3 years in the region for similar items
    • OEM authorization: OEM Authorization Certificate required
    • Pre-bid meeting: Mandatory participation with technical specifications
    • Local service centre: Details to be provided by bidder
    • Documents: PAN card, Aadhaar card, Cancelled cheque

Terms & Conditions

  • Option clause allows quantity variation up to ±25% with extended delivery periods

  • Delivery period adjustments calculated as (additional quantity / original quantity) × original period, min 30 days

  • Mandatory OEM Authorization and Past Experience in region (3 years)

  • Pre-bid meeting required with submission of technical specifications

  • Bidder must provide Local Service Centre details and identity documents (PAN, Aadhaar, cancelled cheque)

  • Bid Security Declaration required as part of bid submission

Important Clauses

Payment Terms

Not specified in data; bidders should anticipate standard government payment timelines post acceptance and acceptance testing per contract

Delivery Schedule

Delivery period governed by original delivery date; extended delivery time follows the option clause calculation with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should expect potential LDs as per standard procurement terms, to be clarified at bid stage

Bidder Eligibility

  • 3 years of prior experience in the same region with similar items

  • OEM Authorization Certificate for the specified brands/products

  • Participation in the mandatory pre-bid meeting with technical specifications

  • Provision of Local Service Centre details and maintenance capability

  • Submission of PAN, Aadhaar, and cancelled cheque; bid security declaration

Documents 4

GeM-Bidding-8882305.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Biometric Sys, Dual Factor As per Specs 1 nos 3chaitanyakonnur 45
2 Multimedia Projector As per Specs 1 nos 3chaitanyakonnur 45
3 Projector Screen 06 x 04 ft As per Specs 1 nos 3chaitanyakonnur 45
4 Projector Cleaning Kit As per Specs 1 nos 3chaitanyakonnur 45
5 Smart Digital Podium with Integrated Cont and Annotation As per Specs 1 nos 3chaitanyakonnur 45

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Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

OEM Authorization Certificate

5

OEM Annual Turnover

6

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

7

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for Indian Army biometric systems tender in 2026?

Bidders must meet regional experience requirements (3 years), provide OEM authorization, participate in the pre-bid meeting with technical specifics, and submit PAN, Aadhaar, cancelled cheque, plus bid security declaration. The tender allows up to 25% quantity variation and requires compliance with delivery timing linked to original order dates.

What documents are required for Army multimedia projector procurement in 2026?

Submit PAN card, Aadhaar card, cancelled cheque, OEM authorization certificate, past regional experience certificates (3 years), local service centre details, and a bid security declaration. Ensure pre-bid meeting attendance and technical specifications alignment before submission.

What are the delivery terms for Army smart podium tender 2026?

Delivery follows the original delivery period; if quantity increases under the option clause, extended time is calculated as (additional/ original) × original period with a minimum 30 days. The purchaser may extend delivery within contracted rates and original quantity bounds.

Which standards or certifications are required for biometric equipment bids in this tender?

The data specifies OEM authorization and region-specific experience but does not list explicit IS or ISO standards. Bidders should ensure OEM-supported documentation and conformity with government procurement norms, with standards clarified during pre-bid and contract finalization.

When is pre-bid meeting for the Army biometric system tender scheduled?

Pre-bid meeting is mandatory and must be attended by all bidders. Specific date/time will be provided in the bid invitation materials; bidders should come prepared with technical specifications and OEM documentation to discuss compliance.

What is the role of OEM authorization in the Army procurement for 2026?

OEM Authorization Certification confirms brand authenticity and warranty/maintenance support. It is a non-negotiable eligibility criterion, ensuring the bidder can supply genuine equipment and access manufacturer-approved service and spares during the contract period.

What is required for local service centre details in this Army tender?

Bidders must provide verifiable local service centre information, including address, contact person, and after-sales support capabilities. This ensures timely maintenance, troubleshooting, and parts availability for biometric devices, projectors, and podium systems.

What documents prove regional 3-year experience for this procurement?

Experience proofs must demonstrate similar item supply in the same region for at least 3 years, including purchase orders, completion certificates, and client contact details. These documents support eligibility alongside OEM authorization and corporate registrations.

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