10558464,10579583,10464385,10454928,10444725,10315683
Indian Army
JALANDHAR, PUNJAB
Posted:
15 September 2025
Closed:
25 September 2025
GEM
GEM
Indian Army Department Of Military Affairs Procurement Tender 2026 for 24‑Month Warranty Goods—EMD ₹1020, SLA Terms
Bid Publish Date
02-Jul-2026, 10:45 am
Bid End Date
13-Jul-2026, 11:00 am
EMD
₹1,020
Location
JALANDHAR , PUNJAB
Progress
Issue02-Jul-2026, 10:45 am
AwardPending
Quantity
493
Category
10445285
Bid Type
Two Packet Bid
Categories
11
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for a goods procurement tender with depot sample verification and a 24‑month warranty. The estimated value is not disclosed; EMD is ₹1020. The tender involves multiple itemized requirements across five line items, though item specifics are not listed in the BoQ. Bidders must verify depot samples at their own expense and ensure conformity to depot quality expectations. The buyer retains the right to adjust quantities by up to 25% and to extend delivery timelines proportionally. Key differentiator includes strict depot‑level inspection and independent Board of Officers vetting. This tender emphasizes compliance with sample matching and post‑award quality control, underlined by explicit warranty and LD clauses.
Technical Specifications & Requirements
- Depot sample matching confirmed by Board of Officers post‑award.
- Physical depot inspection at bidder’s expense prior to bid submission.
- 24‑month warranty (ALL Schedule); warranty certificate required with bid.
- EMD: ₹1020; original EMD copy to reach buyer by bid opening.
- Delivery window linked to original/follow‑on orders; option quantity up to 25% with extended timeframe rules.
- Liquidated damages: 0.5% per week of contract value, up to 10% total; SLA applicability if defined.
- Risk & Expense clause governs non‑delivery/defective delivery.
- Independent quality vetting by depot board; no ambiguous quality judgments.
Terms, Conditions & Eligibility
- Quantity flexibility: up to 25% increase/decrease; rates remain the same.
- Depot sample compliance is mandatory; bidder assumes all risk for times and acceptance.
- Warranty: 24 months; submit signed warranty certificate on letterhead.
- EMD submission: original copy must reach by bid opening; ensure delivery to buyer.
- Penalties: LDs for delays; SLA terms if applicable.
- Bidder undertakings: 100% genuineness of uploaded documents; pre‑bid depot checks advised.
- Acceptance depends on independent depot oversight; timely supply required.
Key Specifications
-
Depot sample matching confirmed by Board of Officers
-
Warranty: 24 months (ALL Schedule)
-
EMD: ₹1020
-
Delivery terms with option clause: up to 25% quantity variation
-
Quality control through independent depot vetting
Terms & Conditions
-
Option clause allows 25% quantity variation with prorated delivery time
-
Warranty of 24 months required; submit signed certificate
-
Depot sample verification and independent quality oversight mandatory
-
Original EMD to reach buyer by bid opening; LDs applied for delays
Important Clauses
Payment Terms
Not specified explicitly; LDs apply at 0.5% per week for delays up to 10% contract value; SLA if applicable
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
0.5% per week of delay, not to exceed 10% of contract value; applies unless force majeure or SLA governs
Bidder Eligibility
-
bidder must meet depot sample conformity and quality verification requirements
-
evidence of 24‑month warranty capability and annual turnover adequate for procurement
-
compliance with EMD submission and original document delivery by bid opening
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
10558514 , 10445285 , 10347765 , 10311419 , 10333478
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9546938.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
10558514
LV7 HMV 8X8 AL SV 10558514 X7489400 Water Separator
94 number
Delivery: 60 days
#2
10445285
LV7 TMB 10445285 9400 030 631 MULTY CYLINDER PUMP
7 number
Delivery: 60 days
#3
10347765
LV7 STLN VF 10347765 X 1102250 DUST CAP FOR RESERVOIR
146 number
Delivery: 60 days
#4
10311419
LV7 ITR BEML 10311419 6220 000163 TURN LIGHT BL 9 2
68 number
Delivery: 60 days
#5
10333478
LV7 STLN 10333478 F 4735600 CUTTING PLIER
178 number
Delivery: 60 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 10558514 | LV7 HMV 8X8 AL SV 10558514 X7489400 Water Separator | 94 | number | sdivyanshu@223 | 60 | |
| 2 | 10445285 | LV7 TMB 10445285 9400 030 631 MULTY CYLINDER PUMP | 7 | number | sdivyanshu@223 | 60 | |
| 3 | 10347765 | LV7 STLN VF 10347765 X 1102250 DUST CAP FOR RESERVOIR | 146 | number | sdivyanshu@223 | 60 | |
| 4 | 10311419 | LV7 ITR BEML 10311419 6220 000163 TURN LIGHT BL 9 2 | 68 | number | sdivyanshu@223 | 60 | |
| 5 | 10333478 | LV7 STLN 10333478 F 4735600 CUTTING PLIER | 178 | number | sdivyanshu@223 | 60 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates of similar supply
4
Financial statements for last 2-3 years
5
EMD submission proof (₹1020) and original EMD document
6
Technical bid documents demonstrating depot sample compliance
7
OEM authorizations (if applicable)
8
Warranty certificate sample with bidder’s letterhead stamp
Frequently Asked Questions
What documents are required for the Indian Army depot sample tender in 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD proof of ₹1020. Technical bids must include depot sample compliance evidence and OEM authorizations if needed, plus a signed warranty certificate for 24 months. Ensure originals reach by bid opening.
How does the 25% quantity variation affect delivery terms for this tender?
The purchaser may increase or decrease quantity by up to 25% at contract placement and during the currency. Delivery time adjusts proportionally using the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What warranty is required for the depot items in this procurement?
A 24‑month warranty is required for all items (ALL Schedule). Submit a warranty certificate on letterhead with official stamp; ensure warranty terms cover post‑delivery support and replacements where applicable.
What are the depot sample verification requirements for bidders?
Bidders must physically verify the depot sample at the depot premises at their own expense before bidding. Items must match the depot sample ascertained by the Board of Officers after award and prior to bulk supply.
When might liquidated damages apply in this Army tender?
LDs apply for delays in delivery at 0.5% of contract value per week (or part) up to 10% total, unless force majeure or SLA provisions supersede. Ensure timely delivery per original or extended schedule.
What standards or quality oversight govern this procurement?
Quality is vetted by an independent Board of Officers; depot inspection is transparent, and times are validated before submission. Ensure depot‑level acceptance criteria are met and documentation reflects compliance.
How is the delivery timeline calculated with option quantities?
Delivery periods shift based on revised quantity. Use the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension may apply up to the original delivery period during option execution.
What is the role of OEM authorizations in this tender?
If the supplier uses OEM products, submit OEM authorization documents proving product authenticity and supply rights; this supports depot sample conformity and warranty validity.
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Documents 5
GeM-Bidding-9546938.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS